Agenda and minutes

Hedge End, West End and Botley Local Area Committee
Monday, 12 June 2017 7:00 pm

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Cheryll Kemsley, Democratic Services Officer Tel: 023 8068 8112; Email:  cheryll.kemsley@eastleigh.gov.uk  Julia Birt, Local Area Manager Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Items
No. Item

12.

Public Participation

Minutes:

There was no public participation on this occasion.

13.

Minutes pdf icon PDF 167 KB

To consider the Minutes of the meeting held on 22 May 2017.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 22 May 2017 be confirmed and signed by the Chairman as a correct record.

14.

Declarations of Interest

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

15.

Local Area Committee report

Minutes:

The Chairman reported the following:

 

Residents’ meetings

 

Members would recall that 2 parking feasibility studies were approved at the previous local area committee meeting. The studies would concentrate on Ratcliffe Road and an area of the Midlands Estate. The meeting with residents of Ratcliffe Road had been arranged for 20 June 2017 and residents of the Midlands Estate would meet on 12 July 2017. The aim of the meetings was to discuss the parking issues and then traffic specialists would consider whether there were any viable proposals to be considered.

 

Boorley Green Working Group

 

The meeting scheduled for 26 June 2017 had been rearranged for 19 June 2017 at the request of the Parish Council.

 

Responses to Residents’ and Councillors’ requests

 

·         The dead trees near to the Cotswolds outdoor store, Lower Northam Road had been removed. The Council’s Tree Officer had recommended a better species of tree for this area and the Chair had approved expenditure of up to £600 for these trees to be planted in the Autumn.

 

·         The litter bins in Botley’s High Street and at Norman Rodaway Playing Fields had now been replaced. A review of the litter bin provision in Cranbourne Park was being undertaken by the Council’s Direct Services.

 

·         Nine flower towers were now in place in the village centres within Hedge End, West End and Botley.

 

Ageas Bowl

 

The Ageas Bowl had successfully staged its first international cricket match of the season with England beating South Africa in a 50 over match on 27 May 2017. A further international match between these 2 sides was scheduled for the evening of the 21 June 2017.

 

Bryan Adams and Little Mix would be holding concerts on the 7 and 9 July 2017 respectively. Security arrangements for these events were under constant review.

 

Committee vacancy

 

As Members would be aware, Councillor Louise Bloom had resigned from her position as Borough Councillor for the Grange Park ward. Louise had been a long serving member of this Committee, having been elected in May 2002. The Chair took the opportunity to thank Louise for her contribution to this Committee and in her capacity as the Environment and Sustainability portfolio holder on the Council’s Cabinet. He wished her all the very best for the future.

 

The election for the Grange Park ward would be held on 29 June 2017.

 

16.

Presentation on Planning Guidelines

Minutes:

Development Management staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

17.

Planning Application - Botley Park Hotel and Country Club, Winchester Road pdf icon PDF 538 KB

Reserved matters application (pursuant to outline planning permission O/12/71514 which was subject to an Environmental Impact Assessment) for the extension to the existing hotel to provide new conference and leisure facilities, 44no. new bedrooms with associated car parking, proposed tennis pavilion and courts, wedding pergola and gazebo (Ref: R/16/79490).

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 7) concerning an application for Reserved Matters application (pursuant to outline planning permission O/12/71514 which was subject to an Environmental Impact Assessment) for the extension to the existing hotel to provide new conference and leisure facilities, 44no. new bedrooms with associated car parking, proposed tennis pavilion and courts, wedding pergola and gazebo (Ref: R/16/79490).

 

The Committee was advised the following updates:

 

Amendments/Additional Information

 

Amended plans received 5/6/17 – removing tennis pavilion from proposals and amending internal layout of swimming pool changing areas.

 

Ground Level Tree Assessment Report received 12/6/17 – assessing bat roost suitability of trees to be removed or pruned.

 

Additional Consultation responses

 

Design, Sustainability and Landscape – No objection subject to conditions.

 

Biodiversity – Some further changes to the proposed drainage strategy were required but this could be covered by condition.  Additional survey work to assess the bat potential of the trees that were to be felled was required.  Any necessary mitigation could then be conditioned. 

 

Trees – No objection subject to conditions.

 

Transportation and Engineering/HCC Highways  No objection on highways grounds.  The principle of development and the associated impact on the local highway network was found to be acceptable with mitigation at the outline stage. The internal layout, pedestrian and cycle links, and new eastern access now proposed were acceptable.  It would be useful to add additional cycle parking at main hotel entrance and tennis courts, but was a good spread of cycle parking across site and adjacent to leisure club.  Possibly look at extending pedestrian/cycle path from main infrastructure route through Boorley Park into the leisure car park.  There was a need to check that proposed trees on the infrastructure route were not in the visibility splays required for this access.

 

HCC Rights of Way – No objection to this proposal, welcome proposed new Public Foot/Cycle Path but request clarification of its proposed legal status.  To support safe pedestrian movement request a pedestrian crossing be installed between proposed Public Foot/Cycle Path and Botley Footpath 1.

 

Southern Water – The connection to the public sewerage network would be carried out once the requisition works to convey the foul flows from the entire proposed development were completed.   All existing infrastructure should be protected during construction.  No excavation, mounding or tree planting should be carried out within 4m of the public water main without consent from Southern Water.

 

Botley Parish Council – ask the applicant to ensure the public access defibrillator remained accessible during the building work and following redevelopment.  As public exhibition was very short and poorly presented would the applicant hold another exhibition or provide a local newsletter similar to one published by Boorley Park consortium?

 

RESOLVED -

 

That the decision be delegated to the Head of Development Management in consultation with the Chair, Vice-Chair and Local Ward Members to APPROVE RESERVED MATTERS subject to:

 

(1)         The consideration of outstanding consultee responses;

 

(2)         A resolution of how to ensure pedestrian/cycle path is available for public use;

 

(3)         Any necessary condition/note additions or amendments, including updating the list of approved plans;

 

(4)         An Additional condition 13 to read: “Prior to the installation of the tennis courts hereby approved details of the surface treatment and means of enclosure shall be submitted to and approved in writing by the Local Planning Authority.  The approved details shall be implemented in full.  Reason: In the interests of residential amenity”; and

 

(5)         The recommended conditions and reasons.

 

(NOTE: The agent spoke in support of the application.)

18.

Planning application - Land Adjacent 87 High Street, West End pdf icon PDF 534 KB

Construction of 2no. two bedroom and 2no. three bedroom flats over two floors with undercroft parking, bin and cycle storage and new access onto High Street.

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 8) concerning a planning application for the construction of 2no. two bedroom and 2no. three bedroom flats over two floors with undercroft parking, bin and cycle storage and new access onto High Street (Ref: F/17/80280)

 

The Committee was advised that there were no further updates or amendments.

 

RESOLVED -  

 

That the recommendation be DEFERRED pending amended plans to resolve parking and design issues, followed by further public consultation.

 

(NOTES: (a) The Chair of West End Parish Council spoke in objection to the application citing a number of issues including that it was overdevelopment, out of keeping, shoe-horned in, balconies would be unusable at busy road, clutter would be left on balconies making them unsightly and untidy, scale over powers Severn Way, noise, car parking inadequate, and sight lines difficult; and (b) the agent spoke in support.)

19.

Planning Appeals

The Legal Services Manager to report:-

 

(a)            that the following appeals have been lodged:-

 

Hillier Garden Centre, Woodhouse Lane, Botley – Appeal against refusal for single storey extension to main building to accommodate customer cafeteria, kitchen, cleaner store, toilets and baby changing facilities and provision of overflow car park (Ref: F/16/79511)

 

Delegated Decision

 

9 Nordik Gardens, Hedge End - Appeal against refusal of single storey side extension and raising of the roof to provide first floor accommodation (Ref: F/17/79849)

 

Delegated Decision

 

(b)            that the following appeal has been allowed:-

 

63 Upper Northam Road, Hedge End – Appeal against the Council’s refusal of planning permission for change of use of a garage to form 1no. bed dwelling and associated external alterations (Ref: F/16/79348)

 

This was a delegated decision.

Minutes:

The Legal Services Manager reported:-

 

(a)         that the following appeals had been lodged:-

 

Hillier Garden Centre, Woodhouse Lane, Botley – Appeal against refusal for single storey extension to main building to accommodate customer cafeteria, kitchen, cleaner store, toilets and baby changing facilities and provision of overflow car park (Ref: F/16/79511)

 

Delegated Decision

 

9 Nordik Gardens, Hedge End - Appeal against refusal of single storey side extension and raising of the roof to provide first floor accommodation (Ref: F/17/79849)

 

Delegated Decision

 

(b)         that the following appeal had been allowed:-

 

63 Upper Northam Road, Hedge End – Appeal against the Council’s refusal of planning permission for change of use of a garage to form 1no. bed dwelling and associated external alterations (Ref: F/16/79348)

 

This was a delegated decision.

 

RESOLVED -

 

That the report be noted.