Agenda and minutes

Hedge End, West End and Botley Local Area Committee
Monday, 11 September 2017 7:00 pm

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Cheryll Kemsley, Democratic Services Officer Tel: 023 8068 8112; Email:  cheryll.kemsley@eastleigh.gov.uk  Julia Birt, Local Area Manager Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Items
No. Item

20.

Public Participation

Minutes:

There was no public participation on this occasion.

Minute's Silence

The Chair advised the Committee that Councillor June Hughes had sadly recently passed away. She had served as a Borough Councillor and previously on the Committee for 13 years and had made a significant contribution to the local community.

 

All those present stood for a minute’s silence.

21.

Minutes pdf icon PDF 157 KB

To consider the Minutes of the meeting held on 12 June 2017.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 12 July 2017 be confirmed and signed by the Chairman as a correct record.

22.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

23.

Chairman's report

Minutes:

The Chairman reported the following:

 

New Borough Councillor

 

On behalf of the Committee, the Chairman welcomed Cliff Morris to his first Local Area Committee meeting. Cliff was elected as a Borough councillor for the Grange Park ward in June 2017.

 

Botley Bypass

 

Local Borough councillors welcomed the current planning application from Hampshire County Council for a Botley Bypass having supported the idea over a number of years. Consultation was being held on the planning application and the Committee had formally expressed its support for the principle of a bypass but would ask the County to review the crossing points, especially in relation to school travel plans and also to ensure that new communities do not become isolated.

 

Traffic Regulation Orders

 

At the Committee’s recent team meeting, the annual priorities for traffic regulation orders were agreed. 10 priorities were agreed along with 2 traffic studies for West End village and Ivy Lane. These would be taken forward for consultation with local residents and a report would be presented to the Committee in the New Year.

 

Green Flag for Itchen Valley Country Park

 

The Country Park had been awarded a Green Flag for the 8th year. The national award was a great reflection on the service and standards within the Country Park. The Chair also thanked the staff at the Country Park for their continued hard work.

 

Smyths and Pets at Home

 

Two major stores had recently opened at the Hedge End retail parks. Smyths toy store opened on 19 August 2017 and Pets at Home was officially opened last Friday 8 September 2017. The Pets at Home store also included a veterinary surgery and a pets adoption centre.

 

Tennis at Moorgreen

 

The newly upgraded tennis court at Moorgreen Recreation Ground was opened by the Mayor on 16 August. Local tennis coach, Colin Murphy, provided some coaching sessions which also formed part of the Parish Council’s annual community games event.

 

Boorley Green Working Group

The next meeting of the Working Group would be Monday 9 October at 18.30.

 

24.

Area Manager's Report

Minutes:

The Local Area Manager reported the following:

 

Itchen Valley Country Park

 

Following the report to the Committee in March, additional tree works had been identified at Itchen Valley Country Park. These works would focus on the removal of mature conifers that were planted by the Forestry Commission in the 1960s with the intention of being harvested for timber.

 

The trees’ removal would open up the ancient woodland which would allow different tree species to thrive and result in biodiversity enhancements. The work was timely as a number of pines were affected by a disease that could cause them to become unstable, presenting a potential safety risk.

 

The works, which are approved by the Forestry Commission, had already commenced and were expected to take around two months and individual areas of the park would be closed off temporarily. The movement of large equipment may necessitate more extensive closures but Council staff would work with the contractor to minimise these occurrences.   

 

Responses to residents’ and councillors’ requests

 

Mortimer Road car park – the lining for this car park had been refreshed during the school holidays. This was an extremely busy car park and served primarily the Doctors’ surgery, the Recreation Ground and was also the Park and Stride car park for Botley Primary School.

 

Litter bins – all of the bins within Cranbourne Park had been replaced with modern dual use component bins. Bins had also been replaced in Grange Park, Wildern and within the village centre at Botley.

 

Dropped kerb, Wessex Road – this was requested by local residents to assist them when travelling to and from the shops at Townhill Farm. This project was funded by the Committee.

 

Berrywood boardwalk – the wooden surface had been treated with a slip resistant product.

 

Cheltenham Gardens – signage had recently been installed at the entrances to the footpaths to the balancing pond. Additional signage adjacent to the pond had also been installed and the shrubbery around the walkways had been cut back. A meeting with the Environment Agency (EA) and local councillors had taken place in August to discuss the future maintenance of the pond. Works would be agreed within the next few months with the EA.

 

Hedge End, West End and Botley (HEWEB) Team meeting

 

Members were reminded that the next HEWEB Team meeting would be held on Monday 25 September. The start time for the meeting had been changed from 18.30 to 19.00. An agenda would be forwarded, but one of the main items would be the consideration of the local area’s Community Investment Programme priorities for the next 5 years.

 

25.

Financial Management pdf icon PDF 168 KB

Minutes:

Consideration was given to the report of the Local Area Manager in consultation with the Council’s Construction Manager, Public Art Officer, Commercial Business Manager, and Clerks to Hedge End Town Council and West End Parish Council (Agenda item 7), which recommended funding to support projects to meet identified local needs. The projects would also contribute to the achievement of corporate priorities. Following a Cabinet decision in September 2012 a number of fees and charges were now set by Local Area Committees and the charges for car parking at Itchen Valley Country Park were the subject of this report.

 

RESOLVED -  

(1)          That funding of £2,500 from the Committee’s reserves for a feasibility study to improve access at Waterbeech Drive be approved;

(2)          That the allocation of developers’ contributions of £34,000 for the car parking upgrade at Hilldene Community Centre be approved;
 

(3)          That the allocation of developers’ contributions of £45,681.54 for the public toilet project in West End be approved;

(4)          That the allocation of developers’ contributions of £2,000 for the project at the Youthouse at Moorgreen Recreation Ground be approved;

(5)          That the allocation of developers’ contributions of £29,000 for public art on The Pavilions, the old Moorgreen Hospital site be approved;
 

(6)          That the allocation of developers’ contributions of £1,322 towards the outdoor youth project at the Community Hub, Wildern be approved; and

(7)          That the Fees and Charges for car parking at Itchen Valley Country Park be approved to come into effect in November 2017.

26.

Hedge End, West End and Botley Youth Partnerships Plan 2017- 2021 pdf icon PDF 140 KB

Additional documents:

Minutes:

Consideration was given to the report of the Local Area Manager in consultation with the Hedge End, West End and Botley Youth Partnership (Agenda item 8) which provided a review of the main facilities and activities provided as part of the Hedge End, West End and Botley’s Youth (HEWEB) Partnership. It looked forward to future priorities which were captured within the Partnership’s updated Youth Plan.

 

RESOLVED –

(1)          That the review of the Hedge End, West End and Botley (HEWEB) Partnership be noted; and

(2)          That the Hedge End, West End and Botley (HEWEB) Youth Partnership’s Plan 2017 - 2021 be endorsed.

 

27.

Planning Application - Land Adjacent 87 High Street, West End

This item has been withdrawn from the agenda so that the public consultation can be extended into the first three weeks of September to take account of the school holiday period.

Minutes:

This item was withdrawn from the agenda prior to the meeting so that the public consultation could be extended into the first three weeks of September to take account of the school holiday period.

 

28.

Draft Botley Conservation Area Appraisal and Management Plan SPD pdf icon PDF 79 KB

Please note that the Supplementary Planning Documents for Botley, appended to this report, can be viewed on line via the following link www.eastleigh.gov.uk/meetings

Additional documents:

Minutes:

Consideration was given to the report of the Development Manager (Agenda item 10) which advised that it was the duty of a Local Planning Authority to review, from time to time, the designations of conservation areas and to formulate and publish proposals for the preservation and enhancement of conservation areas, and submit them for consideration to a public meeting in the area to which they relate. This process was being applied to the Botley Conservation Area.

 

Of the eight conservation areas in the Borough, appraisals had been carried out over the last ten years for Hamble, Netley Abbey, Bishopstoke, Old Bursledon, Bursledon Windmill, and now Botley. The remaining two areas were Gaters Mill/Romill Close and Orchards Way.

 

The appraisals were produced and adopted as Supplementary Planning Documents and the one for Botley was appended to the report as Appendix I. The document was seeking comments on the appraisal of the architectural and historic interest of the defined area.

 

The Committee was updated that it was proposed that the consultation be linked to the consultation that would be undertaken for the Botley Neighbourhood Plan. It was envisaged that the outcome would be presented to the committee in March 2018.

 

RESOLVED –

 

That the draft Botley Conservation Area Appraisal and Management Plan SPD be approved for public consultation.

29.

Upgrades to Visitor Facilities at Itchen Valley Country Park pdf icon PDF 375 KB

Minutes:

Consideration was given to the report of the Commercial Business Manager (Agenda item 11) which highlighted that investment was desperately needed at Itchen Valley Country Park to enable it to continue to compete with other similar parks within a fifteen mile radius.

 

The Committee was updated that the recommendation had been amended to the following;

 

“It is recommended that the Committee support the submission of this investment report to Cabinet with the scheme to be initially funded from borrowing with borrowing costs repaid from future surpluses.”

 

Further work would be undertaken on the Business Plan to confirm costs prior to being submitted to Cabinet. The improvements would be completed in phases and an additional Business Plan would be completed for Phase 2. 

 

RESOLVED - 

 

That the Committee support the submission of the investment report to Cabinet with the scheme to be initially funded from borrowing with borrowing costs repaid from future surpluses.

 

30.

Presentation on Planning Guidelines

Minutes:

Development Management staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

31.

Planning Application - Land West of Waylands Place and North of Peewit Hill Close, Hedge End pdf icon PDF 782 KB

Residential development of 106 dwellings, associated landscaping, amenity areas and a means of access from St John's Road (Phase II) ( Ref: F/17/80651).

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 13) concerning an application for residential development of 106 dwellings, associated landscaping, amenity areas and a means of access from St John’s Road (Phase II). (Ref: F/17/80651).

 

The Committee was advised of the following updates:

 

Amendments to the proposal

      Amended plans and street scene had been received to regulate house type B.

      An amended Arboricultural Impact Assessment report and Tree Protection Plan had been received which now detailed the retained woodland to the South-East corner.  Amended responses from consultees are still awaited.

      Amended landscape general arrangements, illustrative landscaping and Tree pit details had been received and further comments from consultees were awaited.

Consultation responses

Natural England – an amended response had been received which highlighted the need for mitigation and/or compensation for the area of priority habitat (woodland) lost to the development. Further discussions continued.

 

HCC Flood and Water Management – comments were still awaited from Hampshire County Council Flood and Surface Water management team

Revised recommendation

Additional condition recommended -

 

“All first floor windows on the southern facing side elevation of Plot 51 shall either be obscure glazed to Pilkington level 3 or equivalent with no more than a top-hung opening toplight. Once installed the windows shall be permanently maintained in that condition.  

Reason: To protect the amenity and privacy of the adjoining residential properties.”

 

Condition 1 had been amended to update the Plan Numbers.

 

RESOLVED -

 

That the decision be delegated to the Head of Development Management in consultation with the Chair and Vice-Chair to PERMIT subject to:

 

(1)         The recommended conditions and reasons;

 

(2)         Consideration of outstanding consultee responses;

(3)         Resolution of outstanding matters raised by Natural England, Biodiversity Officer, HCC Flood and Surface Water Management;

 

(4)         Any necessary conditions or amendments;

 

(5)         Completion of a Section 106 legal agreement; and

 

(6)         The following additional condition and reason:

All first floor windows on the southern facing side elevation of Plot 51 shall either be obscure glazed to Pilkington level 3 or equivalent with no more than a top-hung opening toplight. Once installed the windows shall be permanently maintained in that condition.  Reason: To protect the amenity and privacy of the adjoining residential properties.

 

(Notes: a) Two members of the public made comments on the application, citing concerns including the safety of the access on St John’s Road and the speed limits,  the location of the modelling in the Air Quality Assessment and the importance of providing social housing within the development and; b) the agent spoke in support of the application.)

32.

Planning Appeals

The Legal Services Manager to report:-

 

(a)          that the following appeal has been lodged:-

 

10 Romill Close, West End, SO18 3NE - Appeal against the Council’s refusal of planning permission for the construction of a 1no. detached three bedroom dwelling with access from Romill Close, following demolition of existing outbuildings (Ref: C/17/80065).

 

This was a delegated decision

 

(b)          that the following appeals have been allowed:-

 

9 Nordik Gardens, Hedge End – Appeal against the Council’s refusal for a single storey side extension, new loft accommodation (including raising the ridge line) and alterations to the existing fenestration (Ref: F/17/79849).

 

This was a delegated decision.

 

Hillier Garden Centre, Woodhouse Lane, Botley – Appeal against the Council’s refusal for an extension to the main building and the provision of an overflow car park (F/16/79511)

 

This was a delegated decision.

 

(c)          that the following appeals have been dismissed:-

 

Green Acres, Blind Lane, West End – Appeal against the Council’s refusal of planning permission for the construction of new oak framed and timber clad barn style garage with office over an existing driveway for 1) secure parking of cars and tractor, and 2) office use in connection with the agricultural use of the 2 hectares of land and existing barns forming part of the site (Ref: F/17/79839.)

 

This was a delegated decision.

 

3 Beacon Mews, Beacon Road, West End – Appeal against the Council’s refusal of planning permission for a first floor front extension (Ref: F/17/79755.)

 

This was a delegated decision.

 

The Piggeries, Allington Lane, West End – Appeal against the Council’s refusal of planning permission for the redevelopment of existing agricultural site to light industrial uses (use class B1b, B1c) and general industrial (use class B2)’ including access from Allington Lane (Ref: O/16/78314.)

 

This was a delegated decision.

 

Minutes:

The Legal Services Manager reported:-

 

(a)         that the following appeal had been lodged:-

 

10 Romill Close, West End, SO18 3NE - Appeal against the Council’s refusal of planning permission for the construction of a 1no. detached three bedroom dwelling with access from Romill Close, following demolition of existing outbuildings (Ref: C/17/80065).

 

This was a delegated decision

 

(b)         that the following appeals had been allowed:-

 

9 Nordik Gardens, Hedge End – Appeal against the Council’s refusal for a single storey side extension, new loft accommodation (including raising the ridge line) and alterations to the existing fenestration (Ref: F/17/79849).

 

This was a delegated decision.

 

Hillier Garden Centre, Woodhouse Lane, Botley – Appeal against the Council’s refusal for an extension to the main building and the provision of an overflow car park (F/16/79511)

 

This was a delegated decision.

 

(c)         that the following appeals had been dismissed:-

 

Green Acres, Blind Lane, West End – Appeal against the Council’s refusal of planning permission for the construction of new oak framed and timber clad barn style garage with office over an existing driveway for 1) secure parking of cars and tractor, and 2) office use in connection with the agricultural use of the 2 hectares of land and existing barns forming part of the site (Ref: F/17/79839.)

 

This was a delegated decision.

 

3 Beacon Mews, Beacon Road, West End – Appeal against the Council’s refusal of planning permission for a first floor front extension (Ref: F/17/79755.)

 

This was a delegated decision.

 

The Piggeries, Allington Lane, West End – Appeal against the Council’s refusal of planning permission for the redevelopment of existing agricultural site to light industrial uses (use class B1b, B1c) and general industrial (use class B2)’ including access from Allington Lane (Ref: O/16/78314.)

 

This was a delegated decision.

 

RESOLVED -

 

That the report be noted.

33.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item of business on the grounds that it is likely to involve the disclosure of exempt information as defined in paragraph 1 of Part 1 of Schedule 12A of the Act.

 

The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1 March 2006.

 

It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.

Minutes:

RESOLVED -

 

(1)         That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 1 of Part 1 of Schedule 12A of the Act; and

 

(2)         That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.

34.

Transfer of Little Owls Woodland Pre-School and Forest School to Youth Options

Minutes:

Consideration was given to the report of the Commercial Business Manager (Agenda item 16) regarding the transfer of Little Owls Nursery and Forest School services to the Charity ‘Youth Options’.

 

RESOLVED -  

 

That the recommendations set out in the report be approved.