Agenda and minutes

Hedge End, West End and Botley Local Area Committee
Monday, 6 November 2017 7:00 pm

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Cheryll Kemsley, Democratic Services Officer Tel: 023 8068 8112; Email:  cheryll.kemsley@eastleigh.gov.uk  Julia Birt, Local Area Manager Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Items
No. Item

35.

Public Participation

Minutes:

Mr Underhill handed in a letter regarding the proposed development at the old Budgens Store site at Hedge End at the beginning of the meeting. The Chair thanked Mr Underhill and advised that he would circulate it to Members.

36.

Minutes pdf icon PDF 165 KB

To consider the Minutes of the meeting held on 11 September 2017.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 11 September 2017 be confirmed and signed by the Chairman as a correct record.

37.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

38.

Chairman's Report

Minutes:

The Chairman reported the following:

 

Itchen Valley Country Park

 

Following the report to the last Committee meeting about upgrading the visitor facilities at Itchen Valley Country Park, the Chair confirmed that the Borough Council’s Cabinet had approved expenditure of up to £285,000 for the first phase of the works. This would include the extension of the cafeteria, indoor play and improvements to the outdoor play trail.

 

Bubb Lane

 

As noted elsewhere on the agenda, the Planning Inspector had dismissed the appeal against this Committee’s decision to refuse planning permission for up to 200 dwellings on land off Bubb Lane. The applicant had also officially withdrawn a further application for up to 140 dwellings on the same site.

Shaping Your Community – part of the Local Plan process

 

The Borough Council was currently seeking the views of residents and businesses to ensure that they were involved in shaping plans for the future of the Borough. This two-way process of engagement would end on Sunday 19 November 2017 and there was a survey available on the Council’s website. In addition, meetings with businesses had been held and last Friday, the Hedge End, West End and Botley Business Community Group attended a meeting at the Clarke Wilmott Offices in Botleigh Grange Business Park to discuss priorities. A meeting with Parish and Town Councillors was also being held this Thursday. A formal consultation would take place after the draft local plan had been agreed.

 

HEWEB Youth Partnership

 

The Partnership was finalising plans for its first annual event. “Empowering Young Women – a life without limits” for pupils in Years 9 and 10, in response to surveys conducted by the partners. Councillors and members of the public were being asked to recommend key note female speakers who were undertaking traditional male roles or who had overcome significant adversity within their lifetime to achieve their goals. The main event would be held at Wildern School on Tuesday 6 March to coincide with International Women’s Day.

 

Boorley Green Working Group

 

The next meeting of the Working Group would be Monday 20 November 2017 at 18.30hrs.

 

Ageas Bowl Liaison Panel

 

The Panel would be meeting from 19.00hrs on Thursday 16 November 2017 at the Ageas Bowl. This was the annual meeting to consider reports from the Borough Council and the Bowl’s Management Team as well as receiving residents’ comments during the meeting.

39.

Local Area Manager's report

Minutes:

The Local Area Manager reported the following:

 

Mill Gardens Play Area

 

The draft design brief for the play area was shaped by the recent consultation with local residents. This had been forwarded to prospective suppliers and the final designs would be displayed for residents. Residents would then vote for their favourite design. It was hoped that the play area could be built by summer 2018 subject to the ground conditions and contractor availability. 

 

Responses to residents’ and councillors’ requests

 

Wildern Lane and surrounding roads – following complaints from residents, councillors requested that traffic enforcement patrols were increased in this area. This happened last week and would continue into this week. Feedback from the traffic enforcement officers would be provided for local councillors.

 

Cranbourne Park – a bench had been installed following a request from a Town Councillor on behalf of older local residents who walked their dogs at Norman Rodaway Recreation Ground and who needed a resting point before continuing the remainder of their journey.

 

Crusader Road – wooden posts had been installed to prevent cars being parked on the verges thereby protecting the verges from further damage. This would also lead to better visibility for motorists and pedestrians.

 

Beechwood Rise – the Committee is responsible for the trees within this public open space and remedial tree works had been recommended and subsequently approved by the Chairman.

 

Berrywood Meadows

 

The existing service level agreement between this Committee and the Council’s Direct Services covers a maintenance schedule for the wildflower meadows and adjacent paths. This agreement had now been extended to cover the maintenance of the walkway.

 

Botley War Memorial

 

Botley Parish Council owns the War Memorial and had recently received notification that the Memorial had now achieved Grade 2 listed status.

 

Neighbourhood Watch

 

The refurbishment of the signs for all of the active schemes within Hedge End, West End and Botley had now been completed. It was hoped that this “test case” could now be rolled out to other local areas within the Borough.

 

Councillor Hall reported that the signs in Netley Firs Road had not been refurbished. The Local Area Manager advised that this would be resolved.

40.

Financial Management pdf icon PDF 161 KB

Minutes:

Consideration was given to the report of the Local Area Manager (Agenda item 7) that recommended funding to support projects which would meet local needs. The projects would also contribute to the achievement of corporate priorities. Councillors were also requested to approve this funding along with the stated fees and charges for Itchen Valley County Park.

 

RESOLVED -  

 

(1)         That the formal allocation of £150,000 for the employment of a Community Development Worker for Boorley Park be approved, in line with the Section 106 agreement schedule, and receipt of payments over 8 years;

(2)         That funding of £5,500 from reserves for specialist advice and a management plan for Cheltenham Gardens Balancing Pond be approved; and

(3)         That the stated Fees and Charges for Itchen Valley Country Park be approved to come into effect in January 2018.

41.

Presentation on Planning Guidelines

Minutes:

Development Management staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

42.

Planning Application - 87 High Street, West End SO30 3DS pdf icon PDF 408 KB

Construction of 2no. two bedroom houses and 2no. three bedroom flats over two floors with undercroft parking, bin and cycle storage and new access onto High Street (Ref: F/17/80280.)

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 9) concerning an application for the construction of 2no. two-bedroom and 2no. three-bedroom flats over two floors with undercroft parking, bin and cycle storage and new access onto High Street. (Ref: F/17/80280).

 

The Committee was advised of two additional conditions.

 

RESOLVED -

 

That permission be GRANTED subject to:

 

(1)         The receipt of Developer Contributions towards the Solent Disturbance Mitigation Project;

 

(2)         The recommended conditions and reasons;

 

(3)         New Conditions 16 - There shall be no delivery of materials during the construction and fitting out process accept between 09:30hrs and 14:30hrs unless otherwise agreed in writing by with the local planning authority. Reason: In the interest of amenity and highway safety; and

 

(4)         New Condition 17 - Prior to commencement of development details of the measures to be used to restrict vehicular access to the undercroft parking shall be submitted to and approved in writing by the Local Planning Authority. The approved access control measure shall be implemented prior to first occupation and thereafter retained. Reason: To ensure on-site parking is retained for use by the residents of the development.

 

(NOTE: The Chair of West End Parish Council and two members of the public spoke against the proposals citing a number of issues including: adverse impact; out of keeping; property would be higher than the existing; visually imposing; no outside space; visitor parking; did not sit well within West End; local business required free flow parking; on-street parking should be reserved for businesses; no transport assessment undertaken; number of units should be reviewed; limited parking; parking in West End needed to be addressed; and overdeveloped.)

43.

Planning Application - 67-71 High Street, West End, SO30 3DS pdf icon PDF 419 KB

Change of use of part of the rear garden of No. 9 Severn Way to provide additional parking for existing car dealership, erection of a single storey extension to workshop building to provide additional service bay and associated drainage works (Ref: F/17/81190.)

 

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 10) concerning an application for change of use of part of the rear garden of No. 9 Severn Way to provide additional parking for existing car dealership, erection of a single storey extension to workshop building to provide additional service bay and associated drainage works. (Ref: F/17/81190).

 

The Committee was advised that one further summary email of objection highlighting the points previously raised; and an amendment to paragraph 48 of the report – the proposed customer parking was 8no spaces and not 6no. as written.

 

Three Members of the Committee had not been present when the earlier application was considered on 7 November 2016.

 

Members debated the proposal in depth, considered it to be very finely balanced and acknowledged the impacts (physical expansion of the site) as well as recognising the benefits (economic/supporting a local business, improved parking, delivery of cars off-site) of the scheme. Some Members had visited the site to assess the physical impact on the surrounding area and the character of the locality.  Whilst it was not a reason for refusal previously, Members noted the improved drainage strategy and the lack of objection from Southern Water.  

 

The Officer recommendation to REFUSE was overturned by Members, who resolved to delegate the decision to APPROVE the proposal to the Lead Specialist for Housing and Development in consultation with the Chair, Vice Chair and Ward Councillor’s subject to:

·         Suitably worded conditions

·         Secure contributions towards Sustainable Transport within the West End area.

 

RESOLVED -

 

That the decision be delegated to the Lead Specialist for Housing and Development in consultation with the Chair, Vice Chair and Ward Councillor’s to APPROVE, subject to:

 

(1)         Suitably worded conditions and reasons; and

(2)         Secure contributions towards Sustainable Transport within the West End area.

 

(NOTES: a) One member of the public, representing eighteen residents, and a further resident spoke in objection to the proposals citing a number of issues including: thirty percent site expansion not sustainable; unfair to nine potentially affected properties; bring limited additional economic benefit; a fifty percent increase in MOT activity would likely increase off-site parking of serviced vehicles; boundary trees; un-neighbourly behaviour by applicant; lighting; topography of land; drain capacity; destabilisation of bank between 9 Severn Way and Lower New Road; challenge responses from West End Parish Council and Transport officer; and granting the proposals would be detrimental to the community, and b) the applicant, agent and a neighbouring businesswoman spoke in support of the application citing that the proposals would also be a practical solution to the parking problems; there was less productivity now than twenty years ago; there would be no additional MOT bays; there would be no rear entrance from Severn Way; transporters would be at Chalcroft site; the company provided jobs, apprenticeships, and brought commerce to West End; Viking had been there since 1972; disappointed that dialogue with residents had broken down; what would be in its place if the garage was no longer there; and it was an established part of the community.)

44.

Planning Appeals

The Legal Services Manager to report:-

 

(a)         that the following appeal has been lodged:-

 

54 Lower Northam Road, SO30 3FQ – Appeal against the Council’s non-determination of a planning application for a two storey side extension and a single storey rear extension and front former (Ref: F/17/80388.)

 

(b)         that the following appeals have been dismissed:-

 

18 High Street, Botley – Appeal against the Council’s refusal to grant planning permission for the demolition of existing single storey miscellaneous buildings. Clear site/construct 3 x 2 storey dwellings and garages and ancillary works (Ref: C/1679036).

 

This was a delegated decision.

 

Land off Bubb Lane, Hedge End – Appeal against the Council’s refusal to grant up to 200 dwellings (including up to 35% affordable housing), introduction of structural planting and landscaping, informal public open space and children’s play area and surface water flood mitigation and attenuation (Ref: O/15/77112).

 

LAC decision

Minutes:

The Legal Services Manager reported:-

 

(a)         that the following appeal had been lodged:-

 

54 Lower Northam Road, SO30 3FQ – Appeal against the Council’s non-determination of a planning application for a two storey side extension and a single storey rear extension and front former (Ref: F/17/80388.)

 

(b)         that the following appeals had been dismissed:-

 

18 High Street, Botley – Appeal against the Council’s refusal to grant planning permission for the demolition of existing single storey miscellaneous buildings. Clear site/construct 3 x 2 storey dwellings and garages and ancillary works (Ref: C/1679036).

 

This was a delegated decision.

 

Land off Bubb Lane, Hedge End – Appeal against the Council’s refusal to grant up to 200 dwellings (including up to 35% affordable housing), introduction of structural planting and landscaping, informal public open space and children’s play area and surface water flood mitigation and attenuation (Ref: O/15/77112).

 

LAC decision

 

RESOLVED -

 

That the report be noted.