Agenda and minutes

Hedge End, West End and Botley Local Area Committee
Monday, 12 March 2018 7:00 pm

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Cheryll Kemsley, Performance and Governance Specialist (Democratic Services), Tel: 023 8068 8112; Email:  Cheryll.Kemsley@eastleigh.gov.uk  Julia Birt, Local Area Manager Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Items
No. Item

57.

Public Participation

Minutes:

There was no public participation on this occasion.

58.

Minutes pdf icon PDF 109 KB

To consider the Minutes of the meeting held on 22 January 2018.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 22 January 2018 be confirmed and signed by the Chairman as a correct record.

59.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

60.

Chairman's report

Minutes:

The Chairman reported the following:

 

Mill Gardens Play Area, West End

 

He was delighted to inform Members that the contractor, Vita Play, had commenced work on site. The play area would take approximately four weeks to complete, weather permitting, and it was therefore expected that this facility would open for the Easter holidays.

 

Poseidon at the Ageas

 

One of Poseidon’s youth boxers, 17 year old Taylor Bevan, had won the England Boxing Youth Cadet National Championship title, crowning him the best boxer in England at his weight and age.  He was currently undergoing trials for Wales and it was hoped that Taylor would be selected as Poseidon’s first international boxer.

 

This achievement was even more impressive when it was considered that only a small group of Poseidon’s members were competitive boxers.

 

Silent Soldier Campaign

 

The Royal British Legion had launched the Silent Soldier campaign to commemorate the 100th anniversary of the First World War. Silent Soldier silhouettes were being created as a tribute to those who did not return home and to those whose lives were never the same again. The Borough Council had indicated that it would fund two silhouettes per local area and the Chairman had authorised the payment of another silhouette so that Hedge End, West End and Botley were evenly represented.

 

Bridle route at Itchen Valley Park

 

Following the completion of the forestry works, the bridle route had now been reopened. As a gesture of goodwill, the Chairman had approved the freezing of charges for use of the bridle route for 2018/19 due to the closure.

 

Boorley Green Working Group

 

The next meeting of this Working Group would take place on Monday 19 March 2018. Items for consideration would include the draft proposals for the local centre at Boorley Park and also ideas for the community provision at Boorley Gardens, on the opposite side of Winchester Road. Given the proximity of the two sites, it was important that the facilities complemented each other.

 

HEWEB Business Group

 

A successful meeting of the business group was held on Friday 9 March 2018. Hosted by Wildern School, the meeting received an update from the Borough Council concerning the recent “Shaping Your Community” engagement exercise for the Local Plan.

61.

Local Area Manager's Report

Minutes:

The Local Area Manager reported the following:

 

Public Art projects

 

Following the allocation of further funding for the Berry Theatre public art project, a steering group had recently been formed to discuss initial ideas about enhancing the pedestrian access to the Theatre. This project would include new entrance gates.

 

The second project was focussed on the West End Heritage Trail with agreement that the “Welcome to West End” signage would be replaced and a specific piece of art would be located on the old Moorgreen site, now “The Pavilions” and this would reflect local history. Both projects would be the subject of public consultation.  

 

Responses to residents’ and councillors’ requests

 

Tree works – a tree survey in Havendale and Ferndale was requested by the local councillor following concern about the condition of 10 larger trees near buildings and the highway. Consequently works had been recommended to remove the dead wood and ivy.

 

Works would also be carried out at Bedford Close and within the woodland adjacent to Rectory Court.

 

Ratcliffe Road – following a request from residents, a “no through road” traffic sign had been installed to inform motorists that Ratcliffe Road could not be used as a short cut.

 

Mortimer Road Car Park – hatchings had been painted onto the car park surface to deter motorists from parking in an area which was used by children on their way to school.

 

Litter bins – the replacement schedules agreed at the last local area committee had been completed.

 

Hatch Farm Residents – a meeting had recently been held to work with residents to agree an action plan to address some areas of concern. One recommendation was to consider a traffic study for Barnsland and adjoining roads. This would be discussed with Committee members as part of the annual traffic regulation order priorities.

 

Assistant Local Area Manager

 

A temporary position of Assistant Local Area Manager was being recruited by the Borough Council to assist the Local Area Managers in the Eastleigh and Hedge End, West End and Botley areas. It was envisaged that this post would be involved with operational casework and minor projects for a period of six months.

 

Play Improvements at Itchen Valley Country Park

 

Members had chosen the new play trail equipment and this was due to be installed in April.

 

The interactive indoor play area was being designed by Andy Frost and this would also be installed in April.

62.

Hedge End, West End and Botley Youth Grants pdf icon PDF 57 KB

Additional documents:

Minutes:

Consideration was given to the report of the Local Area Manager in partnership with the Hedge End, West End and Botley Youth Council (Agenda item 7) that outlined the youth grants process including the involvement of the Hedge End, West End and Botley Youth Council in the decision making process.

 

The Chairman proffered the Committee’s thanks to the Youth Council for all the hard work that they did. The recommendations contained within the report assisted with corporate priorities and the allocation of youth grants was part of the Hedge End, West End and Botley Youth Partnership development plan.

 

RESOLVED - 

 

(1)         That the recommendations of the Hedge End, West End and Botley (HEWEB) Youth Council for HEWEB youth grants as shown in Appendix A to the report be endorsed;

 

(2)         That thanks be extended to members of the Youth Grants Panel; and

 

(3)         That £4,000 be allocated towards local youth grants to be awarded in 2019.

 

(NOTE: Donna Love, Leader, and Joshua Buckle, Chair, of Hedge End Youth Council, spoke with regards to how the decisions had been made.)

63.

Community Investment Programme Priorities for Hedge End, West End and Botley pdf icon PDF 58 KB

Additional documents:

Minutes:

Consideration was given to the report of the Local Area Manager in consultation with the Clerks to Hedge End Town Council, West End Parish Council and Botley Parish Council (Agenda item 8). The Community Investment Programme priorities for 2016 – 2021 were reviewed and agreed by this Committee approximately fifteen months ago. Some of these priorities had been achieved and it was therefore timely to update these priorities and to include new projects.

RESOLVED –

 

That the revised documents outlining the Hedge End, West End and Botley Community Investment Programme Priorities for the period 2018 – 2022, as shown in the Appendices to this report, be approved.

64.

Financial Management pdf icon PDF 102 KB

Minutes:

Consideration was given to the report of the Local Area Manager (Agenda item 9) that recommended funding to support projects which met identified local needs. The projects would also contribute to the achievement of corporate priorities.

 

RESOLVED -  

 

(1)         That the allocation of the developers’ contributions of £116,100 to the Wildern Swimming Pool roof and spectator seating project be approved;

 

(2)         That the allocation of the developers’ contributions of £50,032 towards the renovation and refurbishment of Hedge End Youth and Community Association (HEYCA) be approved;

 

(3)         That the allocation of the developers’ contributions of £60,000 to the extension of Dowd’s Farm Play Area be approved;

(4)         That the allocation of the developer’s contribution of £168,134 to the skate park at Hatch Farm and improvements to Barnsland Recreation Ground be approved;

(5)         That the allocation of the developer’s contribution of £3,000 to the Botley Allotment Association be approved;

(6)         That the revenue expenditure of £2,000 for the Park Sport programme in Hedge End, West End and Botley (HEWEB) be approved;

(7)         That the revenue expenditure of £4,104 for nine flower towers within Hedge End, West End and Botley area be noted;
 

(8)         That funding of £22,000 from reserves for car parking provision adjacent to numbers 65 – 70 Midlands Estate, West End be approved; and

(9)         That funding of £10,000 from reserves for car parking provision adjacent to numbers 29 – 58 Ratcliffe Road, Hedge End, be approved.

65.

Presentation on Planning Guidelines

Minutes:

Development Management staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

66.

Planning Application - Highwood Barn, Itchen Valley Country Park, Allington Lane, West End, Southampton, SO30 3HQ pdf icon PDF 532 KB

Alterations and additions to fenestration in front and rear elevations; addition of vent to front roof elevation; and erection of covered shelter to the west of the main building (Ref: F/18/82351).

 

Minutes:

The Committee considered the report of the Lead Specialist for Housing (Formerly Head of Development Management) (Agenda item 11) for the alterations and additions to fenestration in front and rear elevations; addition of vent to front roof elevation; and erection of covered shelter to the west of the main building.

 

The Committee was advised the following:

 

·         That the applicant was Eastleigh Borough Council.

 

·         That Environmental Health had confirmed no objection but recommended amendment to the wording of condition 5.

 

RESOLVED –

 

That permission be GRANTED subject to:

 

(1)         The recommended condition and reasons; and

 

(2)         Amendment to Condition 5 to read: ‘Details of the proposed cooking extract system and means for minimising the emission of cooking odours shall be submitted to, and approved in writing by, the Local Planning Authority, prior to installation.  The cooking extract system and associated equipment shall be installed as per the approved details and thereafter retained. Reason: To minimise odour emissions.’

67.

Planning Application - Land between St Johns Road and Dodwell Lane, Hedge End pdf icon PDF 2 MB

Construction of link road between St Johns Road and Dodwell Lane (Phase 3 of planning permission O/13/73700) (Ref: F/17/81809).

 

Minutes:

The Committee considered the report of the Lead Specialist for Housing (Formerly Head of Development Management) (Agenda item 12) for the construction of a link road between St Johns Road and Dodwell Lane (Phase 3 of planning permission O/13/73700).

 

The Committee was advised that the recommendation be delegated to the Housing and Development Lead Specialist, Chair and Vice Chair subject to outstanding information.

 

RESOLVED -

 

That it be delegated to the Housing and Development Lead Specialist in consultation with the Chair and Vice Chair to PERMIT subject to receipt of outstanding ecological and highways information; and the recommended conditions and reasons.

 

(NOTES: a) One member of the public spoke regarding the phasing of development. Although he understood that it needed to happen, he had encountered constant noise and disruption for a number of years. He asked that the construction traffic on the next phase be directed the opposite way, and that the opening of the road to the roundabout be left until last, to allow him and neighbour residents to have a reprieve of constant noise and dust; and b) and the agent spoke in support of the application).

68.

Planning Appeals

The Legal Services Manager to report that the following appeal has been lodged:-

 

Appeal against the Council’s refusal of planning permission for a two storey side extension at Holy Rise, Burnetts Lane, West End SO30 2HH (Ref: H/17/80976).

 

This was a Delegated Decision

Minutes:

The Legal Services Manager reported that the following appeal had lodged:

 

Appeal against the Council’s refusal of planning permission for a two storey side extension at Holy Rose, Burnetts Lane, West End SO30 2HH (Ref: H/17/80976)

 

RESOLVED -

 

That the report be noted.