Agenda and minutes

Hedge End, West End and Botley Local Area Committee
Monday, 22 May 2017 7:00 pm, NEW

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Cheryll Kemsley, Democratic Services Officer Tel: 023 8068 8112; Email:  cheryll.kemsley@eastleigh.gov.uk  Julia Birt, Local Area Manager Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Items
No. Item

1.

Public Participation

Minutes:

Mr Andi Saunders, treasurer of Eastleigh Men’s Shed in Hamble, asked the Committee if Members were aware of any sheds, barns or other ideas that the group could use as a workshop, as the one in Hamble was closing due to a breach in the covenant of the land. The Chair advised that the Committee would do what they could to help.

2.

Minutes pdf icon PDF 190 KB

To consider the Minutes of the meeting held on 27 March 2017.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 27 March 2017 be confirmed and signed by the Chairman as a correct record.

3.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

4.

Local Area Committee report

Minutes:

The Chairman reported the following:

 

Hedge End, West End and Botley (HEWEB) Youth Partnership

 

The HEWEB Youth Partnership Plan had been reviewed and would be presented to the Partnership at its meeting on 13 June for approval. The Plan contained specific responsibilities for the HEWEB Youth Leader and highlighted a change of format for the Partnership meetings with a proposal for key themes to be discussed by representatives which would result in multi - agency working. The Plan would be available for discussion at the September meeting of this Committee.

 

Boorley Park

 

The first residents had been moving into Boorley Park over the past few months. The Committee was continuing to work closely with Botley Parish Council and representatives of the developers especially when discussing the community facilities. The next meeting of the Boorley Green Working Group would be on 26 June. The first meeting of the Boorley Green Public Art steering group had also been held and the group had agreed that consultation with the community would be a critical factor in the design and ultimately ownership of the final scheme.

 

Hedge End Train Station

 

The Chair was pleased to report that the improvements to the waiting shelters at the train station had been completed. This Committee provided partnership funding with South West Trains to provide this increase in covered shelters which had been appreciated by the growing numbers of station users.

The upgrade to the path running parallel to the station and Cheltenham Gardens had also been completed. These works were also funded by this Committee.

 

Itchen Valley Country Park

 

As previously reported, a vision for the Country Park was being progressed. By way of an update, a feasibility study for the extension of the catering provision had commenced through the engagement of a catering specialist who was drafting plans for the servery. An architect’s brief was also being devised which would include submission of a planning application to this Committee provisionally in November 2017. The architect’s brief would also include an element of quantity surveying in order to provide some accurate costings for the project. Play providers were also finalising concepts for indoor play for younger children and outdoor play involving large play structures. An important part of this work was the development of business cases and this was also underway.

 

Members would be further updated at the next team meeting on 3 July.

5.

Annual Review 2016/17 pdf icon PDF 70 KB

Additional documents:

Minutes:

Consideration was given the report of the Local Area Manager (Agenda item 6) that highlighted the main areas of work undertaken by this Committee in 2016/17. Details of which could be found in Appendix 1 to the report.

 

RESOLVED -  

 

That the report be noted.

6.

Funding for Local Projects pdf icon PDF 141 KB

Minutes:

Consideration was given to the report of the Local Area Manager in consultation with the Council’s Senior Engineer, Sustainable Transport Manager, Assistant Valuer and the Clerk of West End Parish Council that recommended funding to support projects which would meet identified local needs.

 

The Local Area Manager tabled an addendum to the report which, in addition to the previously published recommendations 1-5, it was recommended that this Committee approve funding of £6,000 for replacement picnic benches at Itchen Valley Country Park (new recommendation 6). The current benches could no longer be repaired and therefore replacements had been recommended which would be located in the most popular areas near to the Highwood Barn. The benches would come from this Committee’s reserves.

 

RESOLVED -  

(1)         That the funding of up to £2,500 from revenue for a dropped kerb scheme on Wessex Road adjacent to Linden Court be approved;

(2)         That funding of up to £10,000 from reserves for 2 parking feasibility studies at Ratcliffe Road, Hedge End and the Midlands Estate, West End be approved;
 

(3)         That funding of £1,000 for a defibrillator at Freegrounds School, Hedge End be approved;

(4)         That funding of £12,500 for improvements to Shamblehurst Lane bus stops be approved;

(5)         That the allocation of developer’s contributions of £10,000 towards the tennis court project at Moorgreen Recreation Ground be approved; and

(6)      That funding of £6,000 for replacement picnic benches at Itchen Valley Country Park be approved.

7.

Appointments to Outside Bodies pdf icon PDF 34 KB

Hedge End, West End and Botley Youth Partnership

North Whiteley Development Forum

Wildern Community Management Committee

Hedge End, West End and Botley Business Community Group

Minutes:

The Chair advised the Committee that there was an additional Outside Body to consider, the Boorley Green Working Party, which had been convened in the last year.

 

RESOLVED –

 

That appointments to outside bodies for 2017/18 be as follows:

 

Hedge End, West End and Botley Youth Partnership

– Councillor Pretty

 

North Whiteley Development Forum

– Councillor Clarke

 

Wildern Community Management Committee

– Councillors Garton and Clarke

 

Hedge End, West End and Botley Business Community Group

– Councillor Pretty

 

Boorley Green Working Party

– Councillors Clarke and Kyrle

8.

Appointments to (a) Regulatory Panel; and (b) Community Grants Sub Group

(a)         Regulatory Panel - to deal with Licensing issues not covered by the Licensing Act 2003 or Gambling Act 2005.  Previously the Committee has nominated all Members to serve as a ‘pool’, from which three Members could be called upon as required; and

 

(b)         Community Grants Sub-Group - (2016/17 representatives were: Councillors Clarke, Garton, Hall  and Pretty)

Minutes:

RESOLVED -

 

That appointments for 2017/18 be made as follows:

 

(a)       Regulatory Panel - That all Members of the Committee be appointed to serve on the Local Area Regulatory Panel, as a ‘pool’ from which three Members could be called upon as required.

 

(b)       Community Grants Sub-Group - Councillors Clarke, Garton, Hall and Pretty.

9.

Presentation on Planning Guidelines

Minutes:

Development Management staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

10.

Planning Application - Land to the north and east of Boorley Green, Winchester Road, Botley, Southampton pdf icon PDF 314 KB

Reserved matters application (pursuant to outline planning permission O/12/71514 which was subject to an Environmental Impact Assessment) for the mixed use and assisted living elements of the masterplan, comprising 933sqm of employment floorspace (B1), a 378sqm convenience foodstore (A1 Use Class), 389sqm of flexible retail floorspace (A1/A2/A3) and 68 residential units for older persons (C3 Use Class) with associated parking, landscaping, drainage, road infrastructure and pedestrian and cycle links (Ref: R/16/79505).

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 11) concerning a  Reserved Matters application (pursuant to outline planning permission O/12/71514 which was subject to an Environmental Impact Assessment) for the mixed use and assisted living elements of the masterplan, comprising 933sqm of employment floorspace (B1), a 378sqm convenience foodstore (A1 Use Class), 389sqm of flexible retail floorspace (A1/A2/A3) and 68 residential units for older persons (C3 Use Class) with associated parking, landscaping, drainage, road infrastructure and pedestrian and cycle links (Ref: R/16/79505).

 

The Committee was advised the following updates:

 

Amendments to the proposal

·         Amended landscape, layout and elevations - received 12.5.17

·         Amended ground floor layout for older person’s accommodation - received 18.5.17

·         Drainage Overland flow rates - received 19.5.17

·         Amended Indicative Drainage Strategy – received 19.5.17

·         Amended elevations for older person’s accommodation  – received 22.5.17

 

Consultation responses

Design, Sustainability and Landscaping – some improvements made but further changes required to the landscaping scheme.

 

Biodiversity – Eastleigh Borough Council required three forms of naturalised drainage, but only one is apparent and there needed to be at least some evidence of filtration through vegetation within the final stage.  There should be ten species within the indigenous hedgerow, rather than five as currently shown.

 

Transportation and Engineering – No objection in principle on highway grounds.    Access to the development had previously been subject to a preliminary design check at the outline stage, and the internal layout is sufficient for purpose to allow two-way traffic flows and the turning of vehicles.  Cycle and pedestrian access was generally acceptable, however, would be beneficial for 2m pedestrian link to north of convenience store to be widened to 3m to enable pedestrian and cycle use.

 

Trees – No objection subject to conditions.

 

HCC Flood and Water Management – the proposals for surface water drainage met the current standards/best practice in relation to surface water drainage.

 

Southern Water – Amended drainage details were acceptable in principle.  However, no new soakaways, swales, ponds, watercourses or any other surface water retaining or conveying features should be located within 5m of a public sewer (also adoptable), rising main or water main.  No development or tree planting should be located within 3m either side of the centreline of the public/adoptable sewer.  Previous comments remained unchanged.

 

Environment Agency – no further comments to make.

 

Revised recommendation

Amended Condition 10 –

 

‘With the exception of the Overnight Bedroom, the occupancy of the apartments hereby permitted shall be limited to one or any of the following; i) persons aged 60 years or over; ii) persons aged 55 years or over and living as part of a single household with a person or persons aged 60 years or over; iii) persons who were living in one of the apartments hereby permitted as part of a single household with a person or persons aged 60 years or over who have since died.

Reason:  In order for the Local Planning Authority to further control the type of occupancy of this building as the provisions for parking and communal garden space are adequate for this restricted form of accommodation, but would not be sufficient to support the amount of accommodation hereby approved in an open and unrestricted use and so would otherwise conflict with the Council’s adopted supplementary planning guidance on these matters set out by Eastleigh Borough Council’s Residential Parking Standards SPD, adopted January 2009, and the Quality Places SPD adopted in November 2011.’

 

Deletion of Condition 14 - As the amended ground floor layout for the older person’s accommodation no longer showed a proposed Combined Heat and Power Plant,  ...  view the full minutes text for item 10.

11.

Planning Appeals

The Legal Services Manager to report:-

 

(a)          that the following appeals have been lodged:-

 

3 Beacon Mews, Beacon Road, West End, Southampton - Appeal against the Council’s refusal of planning permission for a first floor front extension (F/17/79755).

 

This was a Delegated Decision.

 

Green Acres, Blind Lane, West End, Southampton - Appeal against the Council’s refusal of planning permission for the construction of a detached garage with first floor accommodation above (Ref: F/17/79839).

 

This was a Delegated Decision.

Land Rear of 18-20a High Street, Botley, Southampton - Appeal against the Council’s refusal of planning permission for the construction of 3 no. two bedroom apartments into 2 no. two storey blocks with associated parking, bin and cycle storage and amenity space, following demolition of existing outbuilding (Ref: C/16/79036)

 

This was a Delegated Decision.

 

(b)          that the following appeal has been allowed:-

 

Christian Meeting Hall, Granada Road, Hedge End  - appeal against the Council’s refusal to grant planning permission for one two-bed dwelling, with associated amenity space and parking, following demolition of existing hall (Ref: F/16/78479)

 

This was a delegated decision

 

(c)          that the following appeal has been dismissed:-

 

41 Lower St Helens Road, Hedge End – Appeal against the Councils’ refusal to grant planning permission to undertake work to a tree protected by a Tree Preservation Order (Ref: T/16/79319)

 

This was a delegated decision.

Minutes:

The Legal Services Manager reported:-

 

(a)          that the following appeals had been lodged:-

 

3 Beacon Mews, Beacon Road, West End, Southampton - Appeal against the Council’s refusal of planning permission for a first floor front extension (F/17/79755).

 

This was a Delegated Decision.

 

Green Acres, Blind Lane, West End, Southampton - Appeal against the Council’s refusal of planning permission for the construction of a detached garage with first floor accommodation above (Ref: F/17/79839).

 

This was a Delegated Decision.

Land Rear of 18-20a High Street, Botley, Southampton - Appeal against the Council’s refusal of planning permission for the construction of 3 no. two bedroom apartments into 2 no. two storey blocks with associated parking, bin and cycle storage and amenity space, following demolition of existing outbuilding (Ref: C/16/79036)

 

This was a Delegated Decision.

 

(b)          that the following appeal had been allowed:-

 

Christian Meeting Hall, Granada Road, Hedge End  - appeal against the Council’s refusal to grant planning permission for one two-bed dwelling, with associated amenity space and parking, following demolition of existing hall (Ref: F/16/78479)

 

This was a delegated decision

 

(c)          that the following appeal had been dismissed:-

 

41 Lower St Helens Road, Hedge End – Appeal against the Council’s refusal to grant planning permission to undertake work to a tree protected by a Tree Preservation Order (Ref: T/16/79319)

 

This was a delegated decision.

 

RESOLVED -

 

That the report be noted.