Agenda and minutes

Hedge End, West End and Botley Local Area Committee
Monday, 11 June 2018 7:00 pm

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Amy Stephens, Democratic Services Officer Tel: 023 8068 8273; Email:  Amy.stephens@eastleigh.gov.uk  Julia Birt, Local Area Manager Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Items
No. Item

1.

Public Participation

Minutes:

Councillor Colin Mercer, on behalf of Botley Parish Council, addressed the Committee regarding the Maypole roundabout. Councillor Mercer thanked his colleagues from both the Parish and Borough in pressing the issue, however the issue had not been resolved and Kings Copse Avenue still remained closed.  He had seen it three times that day and there was hardly anybody working on the site. As a professional engineer, he felt that there was no engineering reason why it remained closed and no evident safety reason.  Building vehicles continued to transit between the roundabout and the local development site at Sunday’s Hill and he felt that the general public should not have to experience such inconvenience so that it could be used as a car park for the workers. He hoped that there may soon be some action; he had asked for another meeting and so far had received no response.

 

Councillor Kyrle added that he agreed with Councillor Mercer and praised the town and parish councils and local members for being involved throughout the entire process whereby there had been terrible issues, including traffic congestion, burst water mains and night working without notice. Although it was not the fault of the contractor, there had been significant delay to the closure and he could not see any reasons as to why Kings Copse Avenue would remain shut until the end of June 2018.

 

The Chair advised that this was being looked at on a day by day basis and the Committee fully appreciated all of the concerns raised.

2.

Minutes pdf icon PDF 73 KB

To consider the Minutes of the meeting held on 12 March 2018.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 12 March 2018 be confirmed and signed by the Chair as a correct record.

3.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

4.

Chair's report

Minutes:

The Chair reported the following:

 

Local Area Committee changes

 

The Chair thanked former Borough Councillors Hall, Morris and Myerscough for their contribution to the Committee’s work. She also thanked Councillor Daniel Clarke for his work, especially as Vice Chair and then Chair of the Committee for the last two years. Councillor Clarke was now a ward member for Eastleigh North but he was still serving on West End Parish Council.

She welcomed Councillors Gomer, Jurd and Trace who were newly elected members of the Local Area Committee.

The Committee now oversaw a larger area within West End and the Hedge End wards had been amalgamated and were known as Hedge End North and Hedge End South.

The total number of councillors had been reduced from 13 to 12 because of the boundary changes and resulting catchments.

 

Local Plan Consultation

 

The venues and times for the Local Plan ‘drop in’ sessions had been announced. These sessions were part of the next stage in the preparation of the Borough Council’s Local Plan when local people, groups and organisations have the chance to give their views.

The details for the HEWEB venues were as follows:-

 

West End Parish Centre

5 July 2018

3pm – 7pm

2000 Centre, Hedge End

10 July 2018

4.45pm – 8pm

The Botley Centre

17 July 2018

3pm – 7pm

 

Mill Gardens Play Area, West End

 

The Chair was delighted to inform members that the contractor, Vita Play had completed the play area at Mill Gardens. The design of the play area was selected by local residents and was proving to be very popular.

 

West End Public Toilets

 

This Committee funded the majority of the project using developer’s contributions and reserves. Working in partnership with West End Parish Council, the toilets had now been installed within the Parish Council’s grounds and would be officially opened by The Mayor on Wednesday 13 June 2018.

 

Boorley Green Working Group

 

The next meeting of the Working Group would take place on Monday 9 July 2018. The developer would provide an update on the progress of the Boorley Park site and also the Group would be considering the impact of proposals for the re- routing of the Esso pipeline.

5.

Local Area Manager's Report

Minutes:

The Local Area Manager reported the following:

 

Public Art projects

 

Public consultation was being arranged at the West End Carnival on 16 June 2018 for the design of the new Welcome to West End signage and the bespoke public art project on the old Moorgreen site, now The Pavilions.

 

Responses to residents’ and councillors’ requests

 

Eden Road, West End – health and safety works had been carried out to the handrails on the walkway at a cost of £1,691.

 

Fly tipping signage had been purchased at a cost of £33 per local area. If successful, it was intended that additional signs would be purchased.

 

Berrywood Meadows, Hedge End – residents requested a kick-about area for youngsters. Currently this area was used mainly by dog walkers and after discussions with the Council’s Planners and Direct Services, it had been agreed that this would be maintained to allow for a temporary kick-about area in the summer. This would be reviewed on an annual basis and the current cost was £1,354 per annum.

 

The Stumps – Howzat public art at the entrance to the Ageas Bowl – this had required a major clean and repaint before the high attendance matches commenced this season. These works had now been completed at a cost of £548.

 

Poseidon Boxing Club – the existing graphic on the window at the entrance to the Club had been badly damaged and required replacement at a cost of £220.

 

Birch Road – a resident had reported that cars and vans were parking on the verges which had caused damage and disrupted power to adjacent houses. As this matter was considered to be urgent, the Chair had approved expenditure of £469 for the installation of wooden posts on the verges.

 

Missenden Acres – residents had raised concerns about the felling of trees. This was investigated by the Council’s Enforcement team and Tree Officer. With the assistance of the Police, the parties responsible had now agreed to pay for replacement planting.

 

Parking issues – the Committee was conducting a review of priorities in the Hedge End, West End and Botley area and recommended schemes would come forward to the next meeting for consideration.

 

Assistant Local Area Manager

 

Siobhan Strand was now on secondment as the Assistant Local Area Manager. She would be concentrating initially on projects such as Cheltenham Gardens Pond, Woodstock Open Space, Roundabouts, Ratcliffe Road parking and street name plates.

6.

Financial Management pdf icon PDF 355 KB

Minutes:

Consideration was given to the report of the Local Area Manager (Agenda Item 7) which recommended funding that would support projects which met identified local needs. The projects would also contribute to the achievement of corporate priorities.

 

RESOLVED –

(1)         That the experimental traffic regulation order for The Pavilions Development subject to consultation and the allocation of the developer’s contribution of £6,775 for this traffic regulation order be approved;

(2)         That the allocation of the developer’s contribution of £15,714 for traffic management proposals for The Pavilions development on match days at the Ageas Bowl be approved;

(3)         That the allocation of the developer’s contribution of £15,800 towards the West End boundary signs public art project be approved;

(4)         That the allocation of the developers’ contributions of £183,000 for the Itchen Valley Country Park phase 1 capital project be approved; and

(5)         That the allocation of the developer’s contribution of £13,548 to the Mums and Tots Cycling project be approved.

 

 

7.

Annual Review 2017/18 pdf icon PDF 113 KB

Additional documents:

Minutes:

Consideration was given to the Annual Review 2017/18 (Agenda Item 8) which highlighted the main areas of work undertaken by the Hedge End, West End and Botley (HEWEB) Local Area Committee in 2017/18.

 

It also included a summary of the Chair’s annual review for 2017/18. This review was presented to the recent Annual Assemblies hosted by Hedge End Town Council, West End Parish Council and Botley Parish Council.

 

RESOLVED –

 

That the reported be noted.

8.

Wildern Local Nature Reserve pdf icon PDF 137 KB

Minutes:

Consideration was given to the request the Committee had received from Hedge End Town Council to support them to submit a proposal to Natural England to upgrade the Wildern Nature Park to a Local Nature Reserve. The Committee was requested to delegate authority to Hedge End Town Council so that they were able to declare Wildern Nature Park as a Local Nature Reserve.

 

RESOLVED –

 

That delegated authority be given to Hedge End Town Council to enable them to declare Wildern Nature Park as a Local Nature Reserve.

 

(NOTE: George Baker, member of the Friends of Wildern Nature Park Group who had been working jointly with Hedge End Town Council to prepare the application for the nature park, spoke in support of the application.)

9.

Presentation on Planning Guidelines

Minutes:

Development Management staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

10.

Planning Application - Sparshatts of Botley Ltd, Broad Oak, Botley pdf icon PDF 811 KB

Demolition of outbuilding and retention of retaining wall and boundary fence with associated alterations to parking arrangement (Retrospective) – (Ref: F/17/82076)

Minutes:

The Committee considered the report of the Lead Specialist for Housing (Formerly Head of Development Management) (Agenda item 11) for a retrospective application for the demolition of outbuilding and retention of retaining wall and boundary fence with associated alternations to parking arrangements.

 

The Committee was advised that additional plans regarding allocation of parking spaces for employees had been submitted.

 

Members proposed an amendment to Condition 3 to increase the number of parking spaces to 30 to ensure that there was a space for all employees and limit the impact on local residents. They also requested a revision to the submission of landscaping scheme to provide more detail with regard to the highway verge, as well as discussions with the highway authority regarding the possibility of a kerb being installed. In addition, that the vehicle delivery plan was submitted within one month of the application being approved.

 

RESOLVED –

 

That permission be GRANTED subject to:

 

(1)       The recommended conditions and reasons;

(2)       Amendment to Condition 3 to read: “In accordance with a parking layout demonstrating 30 dedicated employee parking bays is to be submitted to the LPA within 1month of the date of this decision.  The submitted layout shall also demonstrate how the employee parking bays will be marked out and identified on site.  Within a period of three calendar months from the date of this consent the car parking area comprising 153 spaces as shown on the drawing DD173L01 shall have been made available, surfaced, signed, marked out, and retained in a condition to the satisfaction of the Local Planning Authority.   The 30 dedicated employee parking bays shall be kept available at all times for the sole parking of the private vehicles of employees of Sparshatts Garage only.  The 30 employee parking bays shall be clearly marked for the parking of staff vehicles only in accordance with the approved parking layout, and shall be permanently maintained as such.

Reason: In the interests of highway safety”;

(3)       Amendment to Condition 5 to read: “Within 1 month of the date of this decision, a vehicle delivery strategy shall be submitted to the LPA for approval. Vehicle deliveries shall accord with the approved strategy and in any event shall not be delivered to the site or surrounding roads by car transporter with a gross vehicle weight of more than 7.5 tonnes.

 

Reason: In the interests of highway safety.”; and

 

(4)       Following liaison with the developer and Hampshire County Council, a more detailed landscaping plan and options for the prevent over-run of the verge to be agreed and final amendments to Condition 6 to be delegated back to the Chair, Vice Chair and Ward Councillors.

         

(NOTES: a) A resident spoke in objection to the application citing concerns about the ongoing impact and stress caused to residents, the road traffic and safety impact on residents due to large numbers vehicle movements, and lack of a traffic management plan. The Chair also read out a public objection for a member who was unable to attend which raised concerns about impact on residential amenity and loss of privacy; and b) the agent spoken in support of the application. Councillor Colin Mercer on behalf of Botley Parish Council also spoke in support of the application, however he made some suggestions to support implementation of certain conditions to ensure that this was in the best interests of residents and the public.)

11.

Planning Appeals

The Legal Services Manager to report:-

 

(a)          that the following appeals have been lodged:-

 

Appeal against the Council’s refusal of planning permission for tree works at Upcross House, West End Road, Southampton. SO30 3BT (Ref: T/17/82177).

 

This was a delegated decision

 

Appeal against the Council’s refusal of planning permission for the conversion of the existing house to create 1no. pair of semi-detached dwellings, comprising 1no. 3 bed and 1no. 2 bed, including erection of rear single storey extensions and rear two storey extensions and associated car parking at 9 Bursledon Road, Hedge End, Southampton, SO30 0BP (Ref: F/17/80539).

 

This was a delegated decision

Appeal against the Council’s refusal of planning permission for the construction of 1no. three bedroom dwelling and single storey rear extension to 1 Kinsbourne Way (Ref: F/17/82176).

 

This was a delegated decision

 

(b)          that the following appeal has been allowed:-

 

Appeal against the Council’s refusal of planning permission for a two storey side extension at Holly Rise, Burnetts Lane, West End (Ref: H/17/80976).

 

This was a delegated decision.

 

Minutes:

The Legal Services Manager reported:-

 

(a)          that the following appeals had been lodged:-

 

Appeal against the Council’s refusal of planning permission for tree works at Upcross House, West End Road, Southampton. SO30 3BT (Ref: T/17/82177).

 

This was a delegated decision

 

Appeal against the Council’s refusal of planning permission for the conversion of the existing house to create 1no. pair of semi-detached dwellings, comprising 1no. three-bed and 1no. two-bed, including erection of rear single storey extensions and rear two storey extensions and associated car parking at 9 Bursledon Road, Hedge End, Southampton, SO30 0BP (Ref: F/17/80539).

 

This was a delegated decision

Appeal against the Council’s refusal of planning permission for the construction of 1no. three bedroom dwelling and single storey rear extension to 1 Kinsbourne Way (Ref: F/17/82176).

 

This was a delegated decision

 

(b)          that the following appeal had been allowed:-

 

Appeal against the Council’s refusal of planning permission for a two storey side extension at Holly Rise, Burnetts Lane, West End (Ref: H/17/80976).

 

This was a delegated decision.

 

 

RESOLVED -

 

That the report be noted.

12.

Appointments to Outside Bodies pdf icon PDF 144 KB

Hedge End, West End and Botley Youth Partnership

North Whiteley Development Forum

Wildern Community Management Committee

Hedge End, West End and Botley Business Community Group

Boorley Green Working Party

Minutes:

RESOLVED –

 

That the appointments to outside bodies for 2018/19 be as follows;

 

Hedge End, West End and Botley Youth Partnership
- Councillor Pretty

North Whiteley Development Forum

- Councillor Pretty

Wildern Community Management Committee

- Councillor Garton

 

Hedge End, West End and Botley Community Business Group
- Councillor Pretty

 

Boorley Green Working Party

- Councillors Kyrle and Trace

13.

Appointments to (a) Regulatory Panel; and (b) Community Grants Sub-Group

(a)         Regulatory Panel - to deal with Licensing issues not covered by the Licensing Act 2003 or Gambling Act 2005.  Previously the Committee has nominated all Members to serve as a ‘pool’, from which three Members could be called upon as required; and

 

(b)         Community Grants Sub-Group - three representatives required. (2017/18 representatives Councillors Clarke, Garton, Hall and Pretty)

Minutes:

RESOLVED –

 

That appointments for 2018/19 be made as follows;

 

(a)         Regulatory Panel - all Members to serve as a ‘pool’, from which three Members to be called upon as required; and

 

(b)         Community Grants Sub-Group - Councillors Gomer, Jurd and Trace with Councillor Garton in the Chair.