Agenda and minutes

Hedge End, West End and Botley Local Area Committee
Monday, 5 November 2018 7:00 pm

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Cheryll Kemsley, Democratic Services SpecialistTel: 023 8068 8112; Email:  Cheryll.kemsley@eastleigh.gov.uk  Julia Birt, Local Area Manager Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Items
No. Item

34.

Public Participation

Minutes:

Mr Edward Whyte thanked the Committee for refusing the planning application for 77 residential units on the old ‘Budgens’ site, Upper Northam Road and for re-opening the car park to the public.

 

The Chair gave thanks for the positive feedback.

35.

Minutes pdf icon PDF 69 KB

To consider the Minutes of the meeting held on 1 October 2018.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 1 October 2018 be confirmed and signed by the Chairman as a correct record.

36.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

37.

Chair's report

Minutes:

The Chair reported the following:

 

Former “Budgens” site, Upper Northam Road

 

The Borough Council had stepped in to acquire the old “Budgens” site on Upper Northam Road in Hedge End. This Committee had refused planning permission for the mixed use site with up to 77 residential units and a public inquiry was due to be held in November 2018. As a result of the Council’s acquisition, the inquiry would not be going ahead and a second planning application had also been withdrawn.

 

The car park had been reopened to the public. It was free to use and open seven days a week from 7.30am to 6pm. It was also a Park and Stride car park for Shamblehurst Primary School and Wildern School.

 

Borough Council staff were now considering the short term and long term uses of the site. This would take some time in order to ensure that local needs were met.

 

Hedge End and Youth Community Association (HEYCA)

 

The old school building known locally as HEYCA, had been undergoing a refurbishment. Initially repairs to the roof would be undertaken followed by drainage improvements. The funding for these repairs was approved by this Committee and the owners of the building, Hedge End Town Council, were also contributing to this project.

 

Itchen Valley Country Park

 

The Chair was pleased to report that there had been a record number of attendances during the recent half term school holidays at Itchen Valley Country Park. The new Café at Highwood Barn was exceptionally busy and takings were up 110% compared to last year. The new indoor play area proved very popular with the younger visitors and the Halloween trails were also enjoyed by hundreds of children and parents.

 

Our partners, Go Ape and Youth Options had also registered impressive attendance figures. In particular, Go Ape recorded a fall in numbers nationally whereas attendances for both the Treetop Adventure and Junior courses at Itchen Valley Country Park showed positive increases.

 

On behalf of this Local Area Committee, the Chair expressed her gratitude to all of the staff who worked so hard to provide a first class service at the country park despite some operational challenges. A review of these challenges was being undertaken and Members looked forward to seeing further improvements within the Park during the winter/spring when it would be traditionally quieter. 

   

Planning Consultation for the Woodhouse Lane site

 

Following the conclusion of the public consultation on the planning application for the Woodhouse Lane site, including Deer Park School, in early September 2018, some amendments were now being made to the associated highways proposals in response to the comments received. These would be subject to a further consultation period and the application was now expected to be determined by this Committee early 2019.

38.

Local Area Manager's Report

Minutes:

The Assistant Local Area Manager reported the following:

 

Park Sport 2018

 

The Park Sport scheme lost its main sponsor this year. This had led to a slight reduction in the number of activities across the Borough. In Hedge End, West End and Botley (HEWEB), attendances remained stable with a slight rise in numbers at the Friday Night Football sessions at Botley. The free swimming sessions and the Skate Jam at Woodhouse Lane also attracted high numbers with 213 and 100 attendees respectively.  

 

Public Art Schemes

 

A public consultation event was held on Saturday 20 October 2018 at the Peartree Inn, Boorley Green. Residents voted for public art themes based on nature and local history, in particular, and commented on how this should be distributed within the sites at Boorley Park and Boorley Gardens. The online consultation via Eastleigh Borough Council’s website would continue until 18 November 2018.

 

The Pavilions (Moorgreen) steering group had recently met to evaluate the submissions for this public art project. The Group agreed on a design and the successful artist would be invited to develop his ideas with members of the steering group.

 

Street Nameplates

 

Members had recently agreed to a priority list of street nameplates in Hedge End, West End and Botley. The list incorporated requests from Members, reported damaged and missing signage, and updated nameplates with the new design and Eastleigh Borough Council logo. An order for these nameplates had recently been placed.

 

Forthcoming meetings

 

The Boorley Green Working Group would be meeting on Monday 12 November 2018. Updates would be received from the developer concerning progress on the community centre and sports pavilion.

 

The specification for the Multi Use Games Area had recently been agreed with the Borough Council and Botley Parish Council.

 

The Ageas Bowl Liaison Panel would be held on Thursday 15 November 2018. The meeting would consider a review of the cricket season including any complaints and compliments that had been received by Borough Council staff. Members of the public were invited to attend this meeting.

 

A HEWEB Team meeting was to be held on Monday 3 December and an additional Local Area Committee meeting had been arranged for Monday 10 December 2018.

 

The HEWEB Youth Partnership was to meet on Tuesday 4 December 2018. Partners would be reporting on their activities and the HEWEB Youth Grants process would be discussed.

39.

Financial Management

Minutes:

Consideration was given to the report of the Local Area Manager that recommended funding to support projects that would meet identified local needs.

 

RESOLVED –

 

(1)         That the formal allocation of £100,000 plus interest for public art within Boorley Park be approved, as per the Section 106 agreement schedule;

 

(2)         That the stated Fees and Charges for Itchen Valley Country Park be approved to come into effect in January 2019; and

 

(3)         That an increase of 20p to the parking tariffs for Hedge End Train Station car park and Stroudley Way be approved to commence from 7 February 2019.

40.

Planning Application - Strategic Park, Comines Way, Hedge End

New 180 no. space car park with access off Comines Way providing additional parking for commercial buildings in Strategic Park. (Ref: F/18/83830)

 

**PLEASE NOTE THAT THIS ITEM HAS NOW BEEN WITHDRAWN**

Minutes:

This item was withdrawn by the applicant prior to the meeting.

41.

Traffic Regulation Order - Various Road

Minutes:

Consideration was given to the report of the Environmental Lead Specialist following consultation on waiting restrictions proposed in Charterhouse Way, Swincombe Rise, Gatcombe Gardens, Freegrounds Avenue, Kings Copse Road, Mapleton Road, Sherbourne Way, junction with Freegrounds Avenue, and Beechwood Rise.

 

RESOLVED –

 

(1)         That the ‘No Waiting at Any Time’ restrictions on Swincombe Rise, Freegrounds Avenue, Charterhouse Way, Kings Copse Road, Mapleton Gardens and Beechwood Rise be approved as they address the current safety issues whilst reducing the impact on residents’ parking; and

 

(2)         That the proposal to restrict Gatcombe Gardens be removed from this order.

 

(NOTE: A resident of Gatcombe Gardens spoke in support of recommendation 2.)

42.

Footpath Diversion - Woodhouse Lane DOCX 320 KB

Minutes:

Consideration was given to the report of the Senior Specialist – Engineering that explained that a planning application had been submitted to the Council and was being dealt with under application O/18/83634. The land affected by the application was crossed by a public right of way. If permission were to be granted, a Public Footpath Diversion Order would be required to divert part of the footpath on an alternative alignment in order to allow the proposed development to be carried out. Authorisation was therefore sought to begin the process of making a Public Footpath Diversion Order.

 

RESOLVED –

 

That the processing of an Order under Section 257 of the Town and country Planning Act 1990 for the diversion of Public Bridleway No 6c be approved.

43.

Planning Appeals

The Legal Services Manager to report:-

 

(a)          that the following appeals have been lodged:-

 

Hillside, 140 Winchester Street, Botley - Appeal against the Council’s refusal of planning permission for Outline: Erection of 2no. detached three bed dwellings with associated double garages, car parking, amenity space and access off Winchester Road (access and layout only, all other matters to be reserved) (Ref: O/17/81515)

 

This was a delegated decision.

 

146 Winchester Street, Botley – Appeal against the Council’s refusal of planning permission for the retention of mobile home, link unit and art studio. (Ref: F/18/82327)

           

            This was a delegated decision.

Minutes:

The Legal Services Manager reported that the following appeals had been lodged:-

 

·         Hillside, 140 Winchester Street, Botley - Appeal against the Council’s refusal of planning permission for Outline: Erection of 2no. detached three bed dwellings with associated double garages, car parking, amenity space and access off Winchester Road (access and layout only, all other matters to be reserved) (Ref: O/17/81515)

 

This was a delegated decision.

 

·         146 Winchester Street, Botley – Appeal against the Council’s refusal of planning permission for the retention of mobile home, link unit and art studio. (Ref: F/18/82327)

           

This was a delegated decision.