Agenda and minutes

Hedge End, West End and Botley Local Area Committee
Monday, 1 October 2018 7:00 pm

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Amy Stephens, Democratic Services Officer Tel: 023 8068 8273; Email:  Amy.stephens@eastleigh.gov.uk  Julia Birt, Local Area Manager Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Items
No. Item

24.

Public Participation

Minutes:

There was no public participation on this occasion.

25.

Minutes pdf icon PDF 74 KB

To consider the Minutes of the meeting held on 23 July 2018.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 23 July 2018 be confirmed and signed by the Chair as a correct record.

26.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

27.

Chair's report

Minutes:

The Chair reported the following;

 

Ageas Bowl

 

The Chair expressed thanks to the many Council officers who had helped with the staging of the recent test match at the Ageas Bowl. In particular the Streetscene staff who had kept the stadium clean and tidy whilst, other staff oversaw traffic management arrangements to help pedestrians and vehicles leave the site safely.

 

Berry Theatre entrance

 

The public art project to upgrade the entrance to the Berry Theatre was progressing well. The steering group had shortlisted artists who had been invited to submit their designs so that these could be displayed at the D.art Centre on the Wildern School campus. A public vote would then be held with the steering group endorsing the final decision.

 

Itchen Valley Country Park

 

The Chair was pleased to attend the Welcome event at the new Woodland Café at Itchen Valley Country Park. Guests were invited to sample the new menu and also to view the interactive play area which was already proving to be a hit with young children and their parents. The new play trail was also in high demand and attendances at the facility had increased during the Summer holidays. The Barn would now be open seven days a week throughout the year.

   

Hedge End, West End and Botley (HEWEB) Youth Partnership

 

The Chair had attended the recent meeting of the HEWEB Youth Partnership at the Scout Hut in West End. The meeting was well attended and it was clear that there were some very impressive facilities, activities and youth providers within the HEWEB area.

 

Dowd’s Farm

 

The final design for the improved youth facilities at Dowd’s Farm had now been approved by Hedge End Town Council. Members would recall that this Committee provided funding for the project. In addition a review of signage and litter bin provision was being undertaken by staff at the Town Council and Borough Council.

 

Planning Applications

 

There were a number of pending planning applications which needed to be considered by the Committee in the coming months. Therefore, an additional Committee may need to be arranged before the end of the calendar year. This would be finalised with the Council’s Development Management team and members of the public would be advised accordingly.

 

28.

Local Area Manager's Report

Minutes:

The Local Area Manager reported the following:

 

Boorley Green Working Group

 

This Group had met on Monday 17 September 2018. Marie Lou Litton, Headteacher, and Hilary Manton, Business Manager, at Wildern School gave a presentation about the new Boorley Park Primary School which was scheduled to open in September 2019.

 

The Boorley Park developer stated that the target occupancy of dwellings is 220 by the end of December 2018. He was asked to provide a Gantt chart which displayed the build out of the community facilities for the next meeting which was scheduled for Monday 12 November 2018.

 

Boorley Green Public Art

 

A public consultation event would be held on Saturday 20 October 2018 at the Peartree Inn, Boorley Green. Residents would be asked to vote for public art themes and to comment on how this would be distributed within the sites at Boorley Park and Boorley Gardens.

 

Responses to residents’ and councillors’ requests

 

Allen Road, Hedge End – small wooden posts (dragons’ teeth) would be installed in an area of open space to prevent overrunning by vehicles. The cost would be £353.

 

Mortimer Road car park, Botley – the barriers had been damaged which meant that the car park could not be secured. The Direct Services’ team had now carried out the necessary repairs.

 

Waterbeech Drive, Hedge End – Members would recall that this project involved the supply and installation of hardstanding. This had now been undertaken by the Council’s Construction and Maintenance team.

 

Traffic Regulation Orders (TROs) – the latest TROs were advertised on the Council’s website. A report would be produced for the next Committee meeting with recommendations as to whether to progress these schemes.

 

Speed Limit Reminders (SLRs)

 

The annual schedule for HEWEB had been previously agreed by members. This schedule recommenced in July 2018 and the details of the sites had been forwarded to the Clerks of the town and parish councils.

 

HEWEB Community Grants

 

The closing date for community grant applications was Wednesday 31 October 2018.

 

Assistant Local Area Manager

 

Siobhan Strand’s secondment as the Assistant Local Area Manager for HEWEB and Eastleigh Local Area Committees had been extended to July 2019.

29.

Financial Management pdf icon PDF 59 KB

Minutes:

Consideration was given to the report of the Local Area Manager (Agenda Item 6) which recommended funding that would support projects which met identified local needs. The projects would also contribute to the achievement of corporate priorities.

 

RESOLVED –

 

(1)       That the contribution of £300 towards the Week of Action during October half term be approved;

(2)       That the funding of £5,161 for the installation of entrance barriers at Hedge End Train Station be approved;

 

(3)       That the funding of £1,733 for the dropped kerb crossing at Downscroft Gardens be approved; and

 

(4)       That the Chair’s approval for emergency repair works of £392 for the boardwalk behind Berrywood School be noted.

30.

Presentation on Planning Guidelines

Minutes:

Development Management staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

31.

Planning Application - Open space at Ratcliffe Road, Hedge End DOCX 375 KB

Change of use of part open space into 7no. additional car parking spaces (resulting in a total of 13no. car parking spaces) with associated landscaping works. (Ref: F/18/83554)

 

Minutes:

The Committee considered the report of the Lead Specialist for Housing and Development (Agenda Item 9) concerning an application for change of use of part open space into 7no. additional car parking spaces (resulting in a total of 13no. car parking spaces) with associated landscaping works. (Ref: F/18/83554).

 

The Committee was advised of the following update to Condition 1 – “The development hereby permitted shall be implemented in accordance with the following plans numbered: EC/01775/002 Rev D, EC/01775/003, EC/01775/004 Rev B.”

 

RESOLVED  -

 

That the application be PERMITTED subject to the conditions and reasons set out in the report and the amended condition above.

 

32.

Planning Application - Itchen Valley Country Park, West End DOCX 213 KB

Display of 2no. non-illuminated entrance welcome signs, 4no. non-illuminated galley flag signs and 2no. non-illuminated fascia signs to Woodland Café. (Ref: A/18/83891)

Minutes:

The Committee considered the report of the Lead Specialist for Housing and Development (Agenda Item 9) concerning an application for display of 2no. non-illuminated entrance welcome signs, 4no. non-illuminated galley flag signs and 2no. non-illuminated fascia signs to Woodland Café. (Ref: A/18/83891)

 

The Committee was advised of the following updates;

 

West End Parish Council had raised no objection.

 

County Highways had raised no objection subject to an informative ensuring that sign one is positioned 2.4 metres from the highway for public safety.

 

RESOLVED –

 

That consent be GRANTED subject to the recommended conditions and reasons as set out in the report and the informative as above.

33.

Planning Appeals

The Legal Services Manager to report:-

 

(a)          that the following appeals have been lodged:-

 

10 Romill Close, West End – Appeal against the Council’s refusal of planning permission for the erection of a detached 1no. one bedroom dwelling with associated access and parking on land to the rear of 10 Romill Close. (Ref: F/18/82388)

 

This was a delegated decision.

 

(b)          that the following appeals have been allowed:-

 

1 Kinsbourne Way, Thornhill – Appeal against the Council’s refusal for a single storey rear extension (Ref: F/17/82176)

 

This was a delegated decision.

 

(c)          that the following appeals have been dismissed:-

 

9 Bursledon Road, Hedge End – Appeal against the Council’s refusal of conversion of existing house to create 1no. pair of semi-detached dwellings, comprising 1no. 3 bed and 1no. 2 bed, including erection of rear single storey extensions and rear two storey extensions and associated car parking. (Ref: F/17/80539)

 

This was a delegated decision.

 

1 Kinsbourne Way, Thornhill – Appeal against the Council’s refusal for the construction of a new three bedroom dwelling (Ref: F/17/82176)

 

This was a delegated decision.

 

Minutes:

The Legal Services Manager reported:-

 

(a)          that the following appeals had been lodged:-

 

10 Romill Close, West End – Appeal against the Council’s refusal of planning permission for the erection of a detached 1no. one bedroom dwelling with associated access and parking on land to the rear of 10 Romill Close. (Ref: F/18/82388)

 

This was a delegated decision.

 

(b)          that the following appeals had been allowed:-

 

1 Kinsbourne Way, Thornhill – Appeal against the Council’s refusal for a single storey rear extension (Ref: F/17/82176)

 

This was a delegated decision.

 

(c)          that the following appeals had been dismissed:-

 

9 Bursledon Road, Hedge End – Appeal against the Council’s refusal of conversion of existing house to create 1no. pair of semi-detached dwellings, comprising 1no. 3 bed and 1no. 2 bed, including erection of rear single storey extensions and rear two storey extensions and associated car parking. (Ref: F/17/80539)

 

This was a delegated decision.

 

1 Kinsbourne Way, Thornhill – Appeal against the Council’s refusal for the construction of a new three bedroom dwelling (Ref: F/17/82176)

 

This was a delegated decision.

 

RESOLVED -

 

That the report be noted.