Agenda and minutes

Thursday, 15 February 2018 6:30 pm

Venue: Rooms 16/17, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Contact: Kath Richards, Senior Specialist Elections and Democratic Services Tel: 023 8068 8342; Email: 

No. Item



General Fund Revenue Budget 2018/19 pdf icon PDF 129 KB

Additional documents:




In October 2017 Council approved the Medium Term Financial Plan that provides the background for the preparation of the Revised Budget for 2017/18 and Budget for 2018/19.


The Budget process underpins the delivery of the Council’s Strategic Priorities.


Taking account of the Grant Settlement from the Government, and allowing for a 0% Council Tax increase in 2018/19, the Draft Budget presented is a balanced Budget, which sets the Council’s net Budget requirement in 2018/19 at £9,679,980.


The Budget Summary (Appendix A) includes a projection for the Council’s Budget to 2021/22.  This summary includes the ongoing efficiency savings the Council needs to meet in future years.


Cabinet is required to make recommendations to Council (22 February 2018) on the Budget, the level of the Council’s element of the Council Tax and related matters. 


A Draft Budget Book incorporating these recommendations will be available on the Intranet prior to Council on 22 February 2018.  A paper copy will be available to Members on request.




The process of preparing the Revised Budget for 2017/18 and the Budget for 2018/19 began in October 2017 based on the approved Medium Term Financial Plan and the continuing Efficiency Strategy. 


Cabinet approved corporate fees and charges in December 2017.  Area Committees have set fees and charges for local amenities, including car parks as part of their devolved responsibility.  Cabinet are asked to approve additional fees & charges as part of this report in paragraphs 37 to 43 and Appendix D.



(1)          That Council approve the revised Budget for 2017/18 (para 12);


(2)          That Council set the net revenue Budget requirement for 2018/19 at £9,679,980 and note the impact on the Council’s General Fund Balance (para 12);


(3)          That Council note the Local Government Finance settlement for 2018/19 (paras 16-17);


(4)          That Council approve budget growth of £1,497,000 in 2017/18 and £1,110,000 in 2018/19 (paras 25-37);


(5)          That the increase to the Council Tax for Eastleigh Borough Council by 0% for 2018/19 (para 10 (i)) be agreed;


(6)          That the Special Expenses for Parished and Non-Parished areas (paras 23-24) be approved;


(7)          That the Fees & Charges for community groups at The Point, The Hub (including car parking charges) and parking charges in Eastleigh Town Centre, Primary Authority work and environmental information requests as detailed in paras 38-44 and Appendix D be approved;


(8)          That £500,000 of funding for Bursledon GP Surgery to be changed from New Homes Bonus to Developers Contributions (paras 52-54) be approved;


(9)          That the change of £200,000 funding from Developers’ Contributions to the New Homes Bonus  for Hamble Library (para 52-54) be approved; and


(10)       That the £200,000 funding from the New Homes Bonus for the improved community facilities at the Romsey Road development (para 52-54) be approved.



Treasury Management Strategy 2018/19 pdf icon PDF 87 KB

Additional documents:




The Council is required to approve a Treasury Management Strategy (TMS) that establishes investment and borrowing policies for the Council for the current and future financial years.  The Strategy also includes the Prudential Indicators which are designed to demonstrate that in financing the Council’s Community Investment Programme (CIP) it provides for a prudent, affordable and sustainable approach.

The Council’s Treasury Management Strategy is compiled in accordance with the Chartered Institute of Public Finance and Accountancy (CIPFA) Code of Practice and related Treasury Management Practice Statements.



This report describes the TMS for 2018/19 (Recommendation 1) incorporating the policy for Minimum Revenue Provision (MRP) statement for 2017/18 (Recommendation 3, shown in detail at Appendix E).


The Council is required to approve a TMS which establishes the investment and borrowing policies for the Council.  The Council’s approach to Treasury Management is in accordance with the CIPFA Code of Practice which requires a three-year strategy to be approved on an annual basis.  The Strategy links to the requirements of the Local Government Act 2003 in the setting and monitoring of Prudential Indicators for capital finance.


Legislation also requires the Council to make an annual “Statement of its Policy on making Minimum Revenue Provision”, together with the consideration of a prudent MRP for each future financial year.




(1)          That the Treasury Management Strategy (TMS) For 2018/19 (Appendix A) be approved;


(2)          That the Prudential Indicators For 2017/18 To 2020/21 (Appendix C) be approved; and


(3)          That the Minimum Revenue Provision (MRP) Statement for 2017/18 (Appendix E) be approved.




Minutes pdf icon PDF 81 KB

To consider the Minutes of the meeting held on 7 and 11 December 2017.

Additional documents:




That the Minutes of the meetings held on 7th and 11th December 2017 be agreed as a correct record.


Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.


There were no Declarations of Interests.


Corporate Plan Theme Strategies pdf icon PDF 61 KB

Additional documents:




This report proposes four new strategy documents that align with the themes of the Corporate Plan 2015-2025 and reflect the Council’s strategic priorities. Further work will be carried out to develop more detailed strategies and delivery plans based on the issues and priorities expressed in the four themes strategies.




The Corporate Plan 2015-2025 contains ten objectives within the three broad themes relating to social, environmental and economic wellbeing. Strategies have been developed for each theme and are found in Appendix A.  A fourth strategy relating to Housing delivery has also been developed, reflecting the priority attached to this area of the Council’s current activity and ambition, which is also reflected in the Council’s new structure.


(1)     That the Policy and Performance Scrutiny Panel amendments be endorsed subject to the words “suitable accommodation being replaced by bungalow”.

(2)       That the four theme strategies contained in Appendix A be approved subject to the following additions:


·         Move towards single use of plastic items and the ability to refill containers in as many facilities as possible within the Borough.

Health and Wellbeing

·         The promotion of public health activities.







Eastleigh Borough Council's Emerging Approach to Housing Tenure and Tenancies pdf icon PDF 105 KB

Additional documents:




The purpose of this report is to update Cabinet on the Corporate Plan priority of encouraging a mix of housing types, tenure and sizes through partnership working.  Specifically this report seeks endorsement to undertake further investigation into innovative approaches to tenure types and rental tenancies, and ensure the Council is leading the way in this area. As new market homes are increasingly made available through the Council’s local housing company, Cabinet are asked to reinforce that these tenants will enjoy greater security of tenure as a consequence of renting these homes. 


The Council is taking a leadership role in helping to deliver more of the right homes locally to meet needs and accelerate delivery of urgently needed dwellings.  Part of the success of this strategy will be clarity about the Council’s intervention priorities, including which tenure types will be the focus of these efforts.




The Council is currently developing a strategic Housing Programme, to tackle a backlog of under-supply and deliver new homes to address unmet local need.  The Council is not a stock holding authority or a housebuilder, but is playing a key enabling role to help broaden the tenure mix. 

The Council is committed to increasing housing supply for the community across all tenures through its enabling role, and is already securing tenure mixes on sites in the Borough which have been financed through its Local Housing Company.  This approach enables the Council to be more in control of housing provision, and not solely reliant on the market.

The Council’s investment in housing schemes to date has been in response to opportunities available to accelerate development, secure infrastructure delivery timescales, and kick-start housebuilding.  The initial success of this intervention has demonstrated the benefits of working in partnership with Registered Providers to provide high quality private rented sector homes.   In future, part of the success of the Council’s intervention will be clarity about what it is seeking to achieve. A key aim of the Housing Programme therefore is to further investigate housing need and demand for different products, and for identifying housing needs not being met by the private sector.  

Cabinet is asked to consider the attached report on a proposed approach to housing tenure in the context of the Council’s plans to intervene in housing delivery (Appendix A).  The report aims to stimulate a debate about tenure needs in the Borough and respond to a desktop analysis of projected need, and options for how the Council may wish to respond.




1.         That the commissioning of additional research into the local housing market and specific local housing needs, to better understand where the greatest gap exists between supply and demand for a cost of £10,000 per annum to be funded from existing revenue resources be approved;

2.         That taking an innovative and forward-looking approach to tenure products and where viable supports and promotes the development of flagship tenure schemes working in partnership with Registered Providers be endorsed;

3.         That the approach to ensuring new market rented homes delivered through Aspect Local Housing Company are offered with long term security as a consequence of Registered Provider and Council involvement, whereby tenants can stay in their home as long as conditions are adhered to be re-endorsed.


Solent Recreation Mitigation Strategy pdf icon PDF 91 KB

Additional documents:




The Solent Recreation Mitigation Partnership works to establish a strategic approach to manage recreational pressures on overwintering birds in the Solent, from an increasing residential population arising from new housebuilding.  An interim Strategy was introduced in 2014 and since then work has taken place on the preparation of a longer term definitive Strategy. In December 2017 the Partnership published the updated Solent Recreation Mitigation Strategy. The Partnership anticipates that all Solent local authorities (including Eastleigh Borough Council) will have adopted the Strategy by the end of March 2018.


The Strategy enables a housebuilder to make a monetary 'developer contribution' for the strategic mitigation of recreational pressures that would otherwise occur over a wide area, instead of needing to provide bespoke mitigation themselves.




The Council is one of fifteen Solent local authorities comprising the Solent Recreation Mitigation Partnership (SRMP), along with Natural England, the Royal Society for the Protection of Birds, Hampshire and Isle of Wight Wildlife Trust, and Chichester Harbour Conservancy.   Since 2014 the Council has been operating a version of a disturbance avoidance strategy, with a ‘flat rate’ developer contribution of £181 per dwelling sought. 

Cabinet is asked to consider the updated Strategy, and specifically the implications of an increased rate and sliding scale of developer contributions.

The updated Strategy endorsed by the Partnership for Urban South Hampshire (PUSH) Joint Committee on 5 December 2017 is online at:

The Strategy aims to prevent bird disturbance from recreational activities through a series of management measures which encourage all coastal visitors to enjoy their visits in a responsible manner.  The overall approach and benefits (including access to greenspace) is detailed in the Strategy.



(1)         That the updated Solent Recreation Mitigation Strategy as a mechanism to mitigate the effects of increased recreational visits on the Solent Special Protection Areas (SPAs) arising from planned new housebuilding in the vicinity of the coast be endorsed;

(2)         To adopt the approach of the Solent Recreation Mitigation Partnership so that all relevant new residential development is required to mitigate against the harm caused, by either the submission of site specific schemes of work or payment per residential unit, prior to implementation of the development continues


(3)         That the application of the Strategy’s increased developer contribution rate to all relevant planning applications within the 5.6km zone which are determined after 1st April 2018, the transition guidance be endorsed; and

(4)         That the detailed mechanism for securing the planning obligations to the Lead Specialist for Housing and Development be delegated.


(5)         That regular monitoring of the funding be carried out and that a report be submitted to Cabinet annually.


(6)         That funds should be secured for schemes within the Borough where possible from major developments in the Borough.


Corporate Performance Financial Monitoring 1 April to 31 December 2017 pdf icon PDF 78 KB

Additional documents:





This report presents the Council’s overall financial position for the period from 1 April 2017 to 31 December 2017.  This is forecasting an adverse position of £35,000 net of Budget Management proposals of £139,000.  Commitment to spend against a budget management item is subject to the availability of resources once the final outturn position for 2017/18 is known.


The Community Investment Programme budget for 2017/18 is £235M of which £84M had been spent as at 31 December 2017.




The Corporate Financial Monitoring covers all areas of the Council’s finances, including the General Fund Revenue Account (including staff budgets and Local Area Committees), Income and Expenditure Account and Community Investment Programme (CIP).The Corporate Financial Monitoring has been carried out alongside the compilation of the Revised Budget which is due to be approved at full Council on the 22nd February 2018.  Any variances shown in this report are based on the revised budget subject to approval.




(1)       That, the General Fund Revenue position as at 31 December 2017be considered;


(2)       That,  the Community Investment Programme as at 31 December 2017 be considered; and


(3)       That the, Budget Management items totalling £139,000 subject to the availability of resources (paragraph 6) be approved.



Community Investment Programme - 4 Year Strategy - Approval of Schemes pdf icon PDF 66 KB

Additional documents:




Cabinet approved the Community Investment Strategy on 06 April 2017 which updated the programme for 2017/18 to 2019/20.  The strategy is a rolling programme and reports are submitted on a regular basis, seeking individual scheme approval.  The strategy will be revised and reported to Cabinet during 2018/19.




At its meeting on the 6 April 2017 cabinet reviewed and approved the 4 year Strategy for 2017/18 – 2020/21.  This report is submitted to Cabinet on a regular basis requiring approval for individual schemes within this strategy.


These reports to Cabinet provide regular information on the progress of the Community Investment Programme (CIP) and of the approvals given since the approval of the last revised CIP.




(1)          That the updated 4 year rolling Vehicle Replacement Programme 2017/18 – 2020/21.  To be financed equally from unallocated capital receipts and borrowing to be repaid from revenue be approved; and

(2)          That the Corporate Director Support Services (CFO) and the Direct Services Manager be given the delegated authority to modify the replacement programme within the agreed funding for items ordered between 2017/18 – 2020/21.





Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.


The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1st March 2006.


It is considered that the following item is exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.




(1)           That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph(s)       of Part 1 of Schedule 12A of the Act; and


(2)           That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.


Property Transaction




To consider the Property Transaction report (paper 8).




The report requests approval of a property transaction.




That the recommendation set out in the report be approved.