Agenda and minutes

Cabinet
Thursday, 14 June 2018 6:30 pm

Venue: Rooms 16/17, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Contact: Cheryll Kemsley, Performance and Governance Specialist (Democratic Services) Tel: 023 8068 8112; Email:  cheryll.kemsley@eastleigh.gov.uk 

Items
No. Item

RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY)

7.

Minutes pdf icon PDF 79 KB

To consider the Minutes of the meeting held on 21 May 2018.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 21 May 2018 be agreed as a correct record.

8.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

9.

Appointment to Outside Bodies - Trustee for Parklife

To appoint a representative on the Eastleigh and Southampton Football Trust for 2018/19. Cabinet’s 2017/18 representative was Councillor Paul Bicknell.

Minutes:

Issue

 

To appoint a representative to the Eastleigh and Southampton Football Trustee for 2018/19 (Paper 6).

 

Considerations

 

Cabinet is asked to make an appointment to this Trust for 2018/19.

 

RESOLVED –

 

That Councillor Paul Bicknell be appointed for 2018/19.

10.

Members Allowances - Actual Amounts paid for the year 2017/18 pdf icon PDF 53 KB

Additional documents:

Minutes:

Issue

 

The Local Authorities (Members’ Allowances) Regulations 2003 require that every authority publicise within its area, the sum paid by it in that year under the scheme to each Member and co-opted member in respect of basic allowance, special responsibility allowance, dependents' carers allowance, travelling and subsistence allowance. This report provides the details of these allowances paid in the year 2017/2018. It is a requirement of the Local Authorities (Members’ Allowances) Regulations 2003 that the actual allowances paid relating to basic allowance, special responsibility allowance, dependents' carers allowance, travelling and subsistence allowance are published in the local press. The allowances paid to elected and independent persons are shown in Appendix A (Paper 4).

 

Considerations

 

The amount paid to Members has been met within the Council’s budget for Members allowances and expenses. This report is provided for information only and as such there is no risk arising from the decision.

 

RESOLVED -

 

That the allowances paid in 2017/2018 contained in Appendix A to the report be noted.

 

(NOTE: Councillor Grajewski spoke on this item.)

11.

Provisional Outturn for Year 2017/18 DOCX 65 KB

Additional documents:

Minutes:

Issue

 

To consider the Council’s provisional Outturn for the year 2017/18 and related matters (Paper 5).

 

Considerations

 

The report summarises the Council’s financial position for the year 2017/18. There is a small underspend of £230,000 compared to the revised budget after transfers to reserves and budget management items of £190,000 are taken into account

 

Capital expenditure for 2017/18 was £280M which represents 91% of the rolling budget.

 

For 2017/18 the net General Fund expenditure was £420,000 lower than the revised budget (Appendix A). Once approved Budget Management items of £190,000 (paragraph 30 of the report) are taken into account the favourable balance reduces to £230,000.

 

The provisional outturn report for 2017/18 provides a comprehensive snapshot of the Council’s finances, and gives the opportunity to advise Members of significant issues that may impact on the Council’s finances.  The details contained within this report are subject to external audit and therefore may change.  If any significant change is necessary this will be reported to Members.

 

RESOLVED –

 

(1)         That the General Fund Revenue position as at 31 March 2018 be noted;

 

(2)         That the Community Investment Programme (CIP) as at 31 March 2018 be noted;

 

(3)         That the Budget Management items (as set out in paragraph 30 of the report) be approved; and

 

(4)         That the allocation of up to £45,220 for an additional Finance Specialist to assist with Treasury Management to be funded from the saving created on the Interest Payable budget (paragraph 48 of the report) be approved.

 

(NOTE: Councillor Atkinson spoke on this item.)

12.

Items from other committees

12a

Chandler's Ford and Hiltingbury Local Area Committee Minute 10

Minutes:

 

Issue

 

A late item was tabled to consider a Motion submitted by Councillor Atkinson to the Chandler’s Ford and Hiltingbury Local Area Committee on 6 June 2018.

 

“That this LAC recognises that the rat population in the Borough needs to be properly controlled to prevent health and safety risks to residents.  Consequently this LAC requests that Eastleigh Borough Council’s Cabinet takes immediate steps to introduce a Pest Control policy to ensure that it fulfils its statutory duty under the Prevention of Damage by Pests Act 1949.  Further that Eastleigh Borough Council takes immediate and urgent action to work with other agencies and neighbouring authorities to bring the current rat population in the Chandler’s Ford and Hiltingbury area under control.”

 

RESOLVED –

 

That it be noted that the Council has statutory duties under the provisions of the ‘Prevention of Damage by Pest Act 1949’ as land owner and as enforcement authority.   The Council still has a dedicated pest control team that supports the Council in delivering these responsibilities.  As land owner the Council has in place pest control arrangements in high profile areas such as Hiltingbury Lakes that involve regular inspections, baiting and monitoring.  As an enforcement authority the Council has competent officers authorised to enforce the legislation, supported by the pest control team. As such there is no requirement for a formal policy to be adopted by this council. 

 

Officers are liaising and working with colleagues in Hampshire County Council, Test Valley Borough Council, and other land owners including Parish Councils across the borough where there is a confirmed or suspected presence of rats.  

 

(NOTE: Councillors Atkinson and Grajewski spoke on this item.)

12b

Chandler's Ford and Hiltingbury Local Area Committee Minute 11

Minutes:

 

Issue

 

A late item was tabled to consider a Motion submitted by Councillor Grajewski to the Chandler’s Ford and Hiltingbury Local Area Committee on 6 June 2018.

 

"The Chandler's Ford and Hiltingbury Local Area Committee requests Eastleigh Borough Council's Cabinet to display stickers on its gardening/maintenance machinery reminding operators of the dangers of strimmers and other equipment to hedgehogs."

 

RESOLVED –

 

(1)         That the issue of placing stickers on appropriate surfaces on items of Council equipment such as strimmers and hedge trimmers would be considered by the Direct Services Manager; and

 

(2)         That the Council would look to raise awareness of the plight of hedgehogs via various mediums including its website and Borough News.

 

(NOTE: Councillor Grajewski and a member of the public spoke on this item.)

13.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item of business on the grounds that it is likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.

 

The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1st March 2006.

 

It is considered that the following item is exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.

Minutes:

RESOLVED -

 

(1)         That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it is likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and

 

(2)         That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.

14.

Property Transactions

Minutes:

Issue

 

To consider issues relating to property transactions (Paper 8)

 

Considerations

 

The report sets out a number of matters relating to property transactions, and updates and amendments were given at the meeting. 

 

RESOLVED -

 

That the recommendations set out in the report be approved.

 

(NOTE: Councillors Tidridge and Atkinson spoke on this item.)