Agenda and minutes

Cabinet
Monday, 27 April 2020 11:00 am

Venue: Meeting to be held here: https://bit.ly/2XV6R3j

Contact: Nikki Dunne, Democratic Services Officer, 02380 688298 Email: nikki.dunne@eastleigh.gov.uk 

Items
No. Item

92.

Public Participation

Councillors not on Cabinet and members of the public can submit questions for public participation via democratic.services@eastleigh.gov.uk.  All questions need to be received by 11am on Friday 24 April (24 working hours before the meeting)

 

As this is our first virtual meeting we are still working through a number of technical issues and therefore it is not possible for anyone to participate live in this meeting, but it can be viewed via the following link:

 

https://bit.ly/2XV6R3j

 

Instructuions to view the event on a PC or a device are here.

Minutes:

As this was the Council’s first virtual meeting and the technology was not ready, written questions were submitted by Councillors Atkinson, Grajewski and Parker-Jones.

RECOMMENDED ITEMS (REQUIRING A DECISION)

93.

COVID-19 pdf icon PDF 105 KB

Additional documents:

Minutes:

Issue

 

Actions that have been taken to ensure that critical services continue to operate whilst also ensuring the health, safety and well-being of staff, Councillors and residents.

 

Consideration

 

Key decisions taken using Delegated Powers as set out in the Council’s Constitution in the absence of the usual Committee meetings. Where necessary, decisions have been deferred to the next appropriate Committee meeting.

 

RESOLVED –

 

That Cabinet:

 

(1) notes the action taken by the Council in response to the Covid-19 pandemic; and

(2) notes the key decisions taken under Delegated Powers for the period 16 March to 14 April 2020.

 

The Leader thanked all Eastleigh Borough Council staff for their continued hard work. Thanks were given to the 1000 volunteers in the Borough along with other workers that that continue to support the community.

 

(NOTE: Councillors Atkinson and Parker-Jones had submitted written questions on this item)

 

94.

Holding Virtual Public Meetings pdf icon PDF 63 KB

Additional documents:

Minutes:

Issue

 

New regulations have come into force enabling local authorities to hold ‘virtual’ meetings during the COVID-19 crisis as a way of complying with social distancing requirements. Changes to the law mean, that for a temporary period, the Council can comply with rules requiring public and press access to its meetings and associated documents through remote means and website access.

 

Consideration

 

Approval is sought to provide additional text to the Council’s constitution to provide clear guidance on the rules of procedure for public participation at all meetings of the Cabinet, Committees and Scrutiny Panels.

 

RESOLVED –

 

That Cabinet:

 

(1) note amendments to the rules of procedure section of the Constitution attached in Appendix 1 to this report and as approved by the Council’s Chief Executive under emergency powers; and

(2) note that these additional operational rules are implemented from 27 April 2020.

95.

Hampshire County Council's Libraries Consultation pdf icon PDF 57 KB

Additional documents:

Minutes:

Issue

 

Hampshire County Council has consulted residents and other stakeholders on proposed changes to Hampshire Library Services.

 

Considerations

 

Hampshire County Council has consulted stakeholders on proposals for its Libraries Service, including:

(a) Closure of Fair Oak Library

(b) Reductions in opening hours of all libraries

(c) Transferring community-run libraries (including Lowford Library in Bursledon) to be run wholly by community groups (i.e. no longer part of the Hampshire Libraries Service).

 

RESOLVED –

 

That Cabinet note the response to the consultation attached at Appendix 1.

96.

Asset Management Strategy pdf icon PDF 71 KB

Additional documents:

Minutes:

Issue

 

The Asset Management Strategy 2020-2025 sets out the key strategic aims for the Council’s approach to asset management and explains in more detail how this will be achieved through the use, maintenance and management of the Council’s property assets (land and buildings) over the lifetime of this strategy.

 

Considerations

 

It has been recognised that the current adopted Asset Management Strategy requires updating to support and guide officers and Councillors in managing the Council’s property assets portfolio. The purpose of this Asset Management Strategy 2020-2025 is to build on the successful approach and track record Eastleigh Borough Council has in making the best use of our land and property assets to generate significant revenue to protect front-line services; maximising opportunities to regenerate key areas of the Borough so that the communities share in associated environmental, economic and social benefits. The Council’s proactive property acquisition programme will continue to make strategic interventions to support Council priorities and help to ensure the Council is not dependent on Council Tax income to fund services as part of the wider financial strategy.

 

RESOLVED –

 

That Cabinet approve the Asset Management Strategy 2020-2025 which includes the recommendations made by Audit & Resources Committee on 10 March 2020.

97.

Community Investment Programme Scheme pdf icon PDF 63 KB

Additional documents:

Minutes:

Issue

 

Council approved the Community Investment Strategy on 18 February 2020.

 

Consideration

 

A revision to the Strategy to include additional expenditure on Body Worn Video Equipment.

 

RESOLVED –

 

That Cabinet:

 

(1) Approve £10,000 funding for Body-Worn Video Equipment. This is to be funded from existing revenue budgets, subject to receipt of a satisfactory data privacy impact statement; and

(2) Recommend to Council to approve the changes to the Prudential Indicators (Appendix 1)

98.

Nitrates Credits Charging Policy pdf icon PDF 75 KB

Minutes:

Issue

 

There is evidence of high levels of nitrogen and phosphorus in the Solent catchment water environment, including evidence of eutrophication at some internationally designated sites. The Habitats Regulations place the responsibility on the Council as Competent Authority to ensure when permitting new residential development, some tourism development or development that provides for overnight accommodation, that there is no net increase in nitrates reaching the Solent (nitrate loading) and that nutrient neutrality is maintained.

 

Considerations

 

Considering advice from Natural England and in the absence of a national solution, the aim continues to be to develop a Partnership for South Hampshire (PfSH)-wide strategic approach to mitigation in order to achieve nutrient neutral development - and deliver the planned housing development compliant with the obligations set out within the Habitats Regulations.

 

It is important that the Council is proactive in ensuring housing development can continue at pace, maintaining a 5-year housing land supply and meeting its annual requirement for new housing as measured by the Housing Delivery Test. Failure in meeting both of these targets has the potential to undermine the plan-led approach to housing delivery.

 

RESOLVED –

 

That Cabinet:

 

(1) note the introduction of a charge of £4,500 per dwelling to developers and £1,800 per room for tourism developments and care homes from 19 March 2020, secured through planning obligations where developers opt to take advantage of the Council’s mitigation offer and where they have not made their own arrangements; and

(2) considers any further interventions it wishes to make on this issue.

RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY)

99.

Minutes pdf icon PDF 76 KB

To consider the Minutes of the meeting held on 18 February 2020.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 18 February 2020 be agreed as a correct record.

100.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.