Agenda and minutes

Cabinet - Thursday, 25 June 2020 6:30 pm

Contact: Nikki Dunne, Democratic Services Officer, 02380 688298 Email: nikki.dunne@eastleigh.gov.uk 

Link: View the link

Items
No. Item

109.

Public Participation

Councillors not on Cabinet and members of the public can participate during this section of the meeting in the following ways:

 

·  If you are able to participate live (meet technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Friday 19 June 2020) before the Event.

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Tuesday 23 June 2020) before the date of the Event. Democratic Services will confirm receipt of the email and confirm it can be read out.

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Friday 19 June 2020) before the Event.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via democratic.services@eastleigh.gov.uk

Minutes:

There was no public participation on this occasion.

RECOMMENDED ITEMS (REQUIRING A DECISION)

110.

COVID-19 Response pdf icon PDF 122 KB

Additional documents:

Minutes:

Issue

 

The Council is committed to ensuring that critical services continue to operate whilst also ensuring the health, safety and well-being of staff, Councillors and residents. (paper 5)

 

Consideration

 

The Council is committed to ensuring that the work it does makes a real contribution to the Borough’s communities and residents’ lives. There has been consistency in this regard to how the Council has responded to the COVID-19 outbreak. The health and wellbeing of those who live and work in the Borough, together with staff is the Council’s top priority. The Council has continued to work hard to provide as many services as possible while ensuring residents’ safety, in line with the latest advice from the government.

 

RESOLVED –

 

That Cabinet note the action taken by the Council in response to the COVID-19 pandemic including the revised Medium Term Financial Plan at Appendix 1 and that the Council make further representations to Royal Mail regarding the failure of the company to fully deliver the Borough Council’s main printed communication to residents in April.

 

The Leader thanked all Eastleigh Borough Council staff for their continued hard work.

111.

Eastleigh Borough Local Plan (2016-2036): Inspector's Letter pdf icon PDF 131 KB

Additional documents:

Minutes:

Issue

 

Eastleigh Borough Council has been preparing the Eastleigh Borough Local Plan (2016 – 2036). The Plan sets out the policies to guide future development within the Borough. It will be the main statutory document against which individual planning applications are determined. The Local Plan therefore has a key role in shaping the future of the Borough.

 

On 18 October 2018, the Council approved the submission of the Plan to the Secretary of State for independent examination. The main examination hearings were held from November 2019 to January 2020.

 

On 1 April 2020, the Inspector wrote to the Council setting out her views on certain key issues concerning the Plan. During the course of the hearings the Inspector had also raised a range of more specific “action points”. (Paper 6)

 

Consideration

 

The Inspector’s letter of 1 April 2020 sets out a ‘way forward’ with regard to the Plan, setting out the key issues which could be remedied through main modifications, in some cases guided by the requirement for further evidence. The further evidence recommended by the Inspector relates primarily to reviewing the countryside gaps and Chickenhall Lane Link Road policies; and updates on housing supply and affordable housing needs.

 

The main modifications indicated by the Inspector would also include the deletion of the Strategic Growth Option (“SGO”) and associated link road from the Plan. The Inspector’s letter of 1 April 2020 supports the Council’s approach to the delivery of all other components of the Plan’s housing supply. This is testament to the Council’s proactive approach to housing delivery. These components would meet the requirement for housing for the majority of the Plan period to 2036 and represent an independently tested supply of housing sites for just over 10 years.

 

RESOLVED –

 

That Cabinet:

 

(1)  Note that the delegated authority that the Council provided to the Chief Executive on 18 October 2018 to take or authorise such steps as may be necessary for the independent examination of the Local Plan to be completed continues to apply;

 

(2)  Approve the sending of correspondence to the Inspector indicating that the Council is content to progress the examination on the basis of the main modifications outlined in the Inspector’s letter of 1 April 2020 (Appendix 2) and further action points (Appendix 3) and/or any other main modifications that may be necessary in response to and acknowledging the Inspector’s letter of 18th May 2020 regarding policy HA2 (Mercury Marina) this correspondence should also state the Council’s continuing policy position of no residential development on the site (as set out in the submitted Local Plan) and explain that the Council would like to work with the Inspector through the examination process to seek a Plan which can be found ‘sound’ by the Inspector and equally ‘adopted’ by the Council;

 

(3)  Approve the ongoing work to prepare main modifications, additional modifications and any further evidence required to facilitate the examination; and

 

(4)  Note that the main modifications will be considered by Cabinet and approved by Full Council for public consultation.

 

(NOTE: (A) Councillors Bourne, Holes, Couldrey, Tidridge and Atkinson verbally asked questions on this item. (B) Parish Councillor Anne Winstanley and County Councillor Mike Thornton also asked questions on this item. (C) A written question was submitted by Hamble Parish Council’s Planning Committee on this item.)

112.

Private Sector Housing Enforcement Policy pdf icon PDF 73 KB

Additional documents:

Minutes:

Issue

 

The Private Sector Housing Enforcement policy summarises the powers available to the Council and when & how they will be utilised in the execution of the Council’s statutory duty to keep housing conditions within the Borough under review and take appropriate action that may be needed where identified as required. (paper 7)

 

Consideration

 

There is a statutory duty placed on the Council under the Housing Act 2004 to keep housing conditions within the Borough under review and to take appropriate action where it may be needed. This policy outlines the underlying enforcement approach and the enforcement options available and when and how they will be used by staff in the execution of the Council’s duty.

 

The policy also brings in the additional enforcement options of civil penalties, banning orders & rent repayment orders. By doing so the Council is ensuring all possible powers are made available to ensure the most appropriate & effective means of action can be used.

 

RESOLVED -

 

That Cabinet:

 

(1)  note the requirements of the Housing and Planning Act 2016 and all the enforcement powers within it;

 

(2)  approve the adoption of the Private Sector Housing Enforcement Policy and matrix;

 

(3)  delegate to the Head of Health and Wellbeing all powers under the Housing and Planning Act 2016 and subsequent regulations and authorise the Head of Health and Wellbeing to delegate the discharge of those powers to Specialists of suitable experience, competency and seniority; and

 

(4)  authorise that the annual review and any minor amendments to be made to this policy and matrix be delegated to the portfolio lead for Social Policy and the Head of Health and Wellbeing.

 

113.

Climate Change and Environmental Emergency pdf icon PDF 82 KB

Additional documents:

Minutes:

Issue

 

The climate breakdown is widely considered to be the greatest threat to global health in the 21st century. In response to the October 2018 Intergovernmental Panel on Climate Change (IPCC) report stating that there was less than 12 years to respond to this emergency a cross-party motion was unanimously agreed at the 18 July 2019 Full Council to address the issue locally. (paper 8)

 

Consideration

 

Eastleigh Borough Council has a long history of tackling climate change; throughout the life of its current Climate Change Strategy the Council has installed thousands of kWh of renewable energy, supported residents and community groups to reduce their greenhouse gas emissions, lobbied Government and worked with partners to improve the resilience of the Borough.

 

RESOLVED –

 

That Cabinet:

 

(1)  approve the Climate and Environmental Emergency Action Plan;

 

(2)  note the 2019/20 Greenhouse Gas Report and the positive steps taken over the previous 12 months; and

 

(3)  Note the recommendation made to Cabinet from Policy and Performance Scrutiny Panel.

 

(NOTE: (A) A written statement and question was received from local resident, George Baker (B) Councillor Atkinson verbally asked a question on this item)

114.

Members Allowances - Actual Amounts Paid 2019/20 pdf icon PDF 58 KB

Additional documents:

Minutes:

Issue

 

It is a requirement of the Local Authorities (Members’ Allowances) regulations 2003 that the actual allowances paid relating to basic allowance, special responsibility allowance, dependents' carers allowance, travelling and subsistence allowance are published in the local press. The allowances paid to elected and independent persons in 2018/19 are shown in Appendix A. In June 2018 the Council’s Administration Committee considered the findings of the Independent Remuneration Panel’s full review of councillors’ allowances and made recommendations to Council as to the level of the Basic Allowance and of Special Responsibility Allowances for the year 2018/2019 and beyond (for a maximum four year period). (paper 9)

 

Consideration

 

The Local Authorities (Members’ Allowances) Regulations 2003 require that every authority publicise, within its area, the sum paid by it in that year under the scheme to each Councillor and co-opted member in respect of basic allowance, special responsibility allowance, dependents' carers allowance, travelling and subsistence allowance.

 

RESOLVED –

 

That Cabinet note the allowances paid in 2019/2020 contained in Appendix A.

 

115.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraphs 1, 2, 3 of Part 1 of Schedule 12A of the Act.

 

The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1st March 2006.

 

It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.

Minutes:

RESOLVED -

 

(1)  That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and

 

(2)  That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.

116.

Future Provision of Management Properties

Minutes:

Issue

 

To consider the future provision of management properties (paper 11)

 

Consideration

 

The report sets out a number of matters relating to the future provision of management properties.

 

RESOLVED –

 

That the recommendations in the report be approved.

RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY)

117.

Minutes pdf icon PDF 66 KB

To consider the Minutes of the meeting held on 21 May 2020.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 21 May 2020 be agreed as a correct record.

118.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Kyrle declared an interest in the Covid-19 Response (paper 5) as being employed by the Royal Mail, although not at management level.