Agenda and minutes

Cabinet - Wednesday, 22 July 2020 7:00 pm

Venue: https://bit.ly/3fuw1vN

Contact: Nikki Dunne, Democratic Services Officer, 02380 688298 Email: nikki.dunne@eastleigh.gov.uk 

Items
No. Item

119.

Public Participation

Councillors not on Cabinet and members of the public can participate during this section of the meeting in the following ways:

 

·  If you are able to participate live (meet technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Thursday 16 July 2020) before the Event.

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Monday 20 July 2020) before the date of the Event. Democratic Services will confirm receipt of the email and confirm it can be read out.

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Thursday 16 July 2020) before the Event.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via democratic.services@eastleigh.gov.uk

Minutes:

There was no public participation on this occasion.

RECOMMENDED ITEMS (REQUIRING A DECISION)

120.

COVID-19 Council Response pdf icon PDF 113 KB

Minutes:

Issue

 

The Council is committed to ensuring that critical services continue to operate whilst also ensuring the health, safety and well-being of staff, Councillors and residents. (paper 5)

 

Consideration

 

The Council is committed to ensuring that the work it does makes a real contribution to the Borough’s communities and residents’ lives. There has been consistency in this regard to how the Council has responded to the COVID-19 outbreak. The health and wellbeing of those who live and work in the Borough, together with staff is the Council’s top priority. The Council has continued to work hard to provide as many services as possible while ensuring residents’ safety, in line with the latest advice from the government.

 

RESOLVED –

 

That Cabinet note the action taken by the Council in response to the Covid-19 pandemic.

 

Councillors thanked all Eastleigh Borough Council staff for their continued hard work.

121.

Corporate Action Plan 20/21 pdf icon PDF 61 KB

Additional documents:

Minutes:

Issue

 

The Corporate Action Plan (CAP) reflects the ambition of the Council to deliver for residents and businesses in the borough, and now incorporates measures to support response and recovery in relation to the Covid19 pandemic. (paper 6)

 

Consideration

 

The Corporate Action Plan is a statement of intention to carry out actions against a set of priorities, for residents, Councillors, staff and stakeholders, to visibly and meaningfully demonstrate its commitment to meeting Corporate Plan objectives.

 

RESOLVED –

 

That Cabinet:

 

(1)  approve the attached draft revised Corporate Action Plan for 2020/21 at Appendix 1; and

(2)  note the recommendations made to Cabinet from Policy and Performance Scrutiny Panel.

122.

Tree Nursery pdf icon PDF 85 KB

Additional documents:

Minutes:

Issue

 

In February the Council committed to planting 160,000 trees in the borough by 2030 as part of its Climate and Environmental Emergency programme. (paper 7)

 

Consideration

 

Climate breakdown and negative environmental impacts are the biggest challenge facing the long-term future of residents and businesses of Eastleigh. The Council’s Tree planting programme will support environmental objectives in particular those relating to creating an Excellent Environment for All and Green Infrastructure.

 

Increasing the number of trees and the tree canopy within the Borough will significantly contribute toward achieving the commitment in the climate change declaration for the borough to become carbon neutral by 2030.

 

RESOLVED –

 

That Cabinet:

 

(1)  approve the investment in the Tree Nursery with any resulting  surplus being reinvested in delivery of proposals within the Climate and Environmental Emergency Action Plan;

 

(2)  approve the development of the first phase of the sponsorship scheme to be launched during 2020/21; and

 

(3)  notes the recommendations made to Cabinet from Policy and Performance Scrutiny Panel.

123.

Domestic Waste and Recycling Policy pdf icon PDF 126 KB

Additional documents:

Minutes:

Issue

 

A number of changes are requested to be considered to enable the Council to meet its waste obligations and objectives and meet the needs of a growing population. (paper 8)

 

Consideration

 

The changes proposed will ensure that the Council is able to continue to meet its Minimising Waste and Maximising Resources objective in the Corporate Plan 2015 – 2025. In the interests of the environment and also the economy, it is important that residents in the borough are encouraged to reduce their resource consumption.

 

RESOLVED –

 

That Cabinet:

 

(1)  agree the proposed revisions to the Domestic Waste and Recycling Policy; and

(2)  note the recommendation made to Cabinet from Policy and Performance Scrutiny Panel.

124.

2019/20 Annual Monitoring pdf icon PDF 111 KB

Additional documents:

Minutes:

Issue

 

Regular monitoring and management of the Council’s performance, including financial performance is key to ensuring delivery against strategic objectives set out in the Council’s corporate plan 2015-2025, and contributes to the management of corporate risk. (paper 9)

 

Consideration

 

While individual variances are actively being managed with service managers, the overall position reflects a strong position for the Council. Key performance indicators are detailed which allows monitoring of performance trends. The impact of the covid-19 pandemic and social distancing activities was late in the financial year however it did have some financial and service performance impact on the Council during the months of February and March since the previous monitoring report.

 

RESOLVED –

 

That Cabinet:

 

(1)  note the financial performance of the Revenue account and Community Investment Programme (CIP) as at 31 March 2020; and

 

(2)  note the operational performance.

125.

Medium Term Financial Plan and Financial Update to July 2020 pdf icon PDF 85 KB

PLEASE NOTE: Appendix D is a restricted document for Members only.

Additional documents:

Minutes:

Issue

 

The Medium-Term Financial Plan outlines the Council’s Budget projections for the period 2020/21 to 2024/25.

 

Underpinning the Strategy is the need to preserve the minimum level of General Fund Reserve at 10% of net revenue expenditure which is approximately £1M.

 

The Strategy is based on prudent assessments of both income and expenditure, although as the report highlights there are several uncertainties which could have a significant impact on the final budget position. (paper 10)

 

Consideration

 

To ensure delivery of strategic objectives set out in the Council’s Corporate Plan 2015-2025 and supporting the management of corporate risk regular reporting and monitoring of the Council’s Financial position is key.

 

RESOLVED –

 

That Cabinet:

 

(1)  note the updated Financial Position and Medium-Term Financial Plan to July 2020;

 

(2)  approve the change to the treatment of Local Area Committee discretionary budgets with no transfer to or from reserves for 2020/21; and

 

(3)  approve the allocation of £134,500 from New Homes Bonus to fund further improvements at Wildern Swimming Pool.

126.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraphs 3 of Part 1 of Schedule 12A of the Act.

 

The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1st March 2006.

 

It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.

 

Minutes:

RESOLVED –

 

(1)  That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and

 

 (2) That, in pursuance of the public interest test, the public

 interest in disclosing the information contained in the following

 item of business was outweighed by the public interest in

 maintaining the exemption.

127.

Property Transactions

Minutes:

Issue

 

To consider a property transaction (paper 12)

 

Consideration

 

The report sets out a number of matters relating to a property transaction.

 

RESOLVED –

 

That the recommendations in the report be approved.

RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY)

128.

Minutes pdf icon PDF 79 KB

To consider the Minutes of the meeting held on 25 June 2020.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 25 June 2020 be agreed as a correct record.

129.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.