Agenda and minutes

Places Leisure Eastleigh Consultative Group
Tuesday, 15 October 2013 7:00 pm

Venue: Committee Room, Civic Offices, Eastleigh

Contact: Julia Roy, Democratic Services Officer Tel: 023 8068 8133; Email:  julia.roy@eastleigh.gov.uk 

Items
No. Item

1.

Appointment of Vice-Chair

Minutes:

It was AGREED –

 

That Mr P Kirkpatrick be appointed Vice-Chairman of the Group for the year 2013/14.

2.

Minutes of Previous Meeting and Matters Arising pdf icon PDF 36 KB

Minutes:

The Minutes of the meeting held on 26 March 2013 were agreed as a correct record.

 

Matters Arising

 

On Minute 3 (Badminton) it was confirmed that a broom had been provided to the Club to sweep the hall and the system was working well.  With regard to the replacement posts, the style requested by the Club was no longer available.  Three alternatives had been provided, but they had either been the wrong type, or damaged, and consultation was currently taking place with the supplier.

 

On Minute 3 (Gym) it was reported that customers had become accustomed to the new bikes and classes were now full.  Monitors had also been provided.

3.

General Management Report pdf icon PDF 36 KB

Minutes:

The Sport and Active Lifestyles Manager introduced a report providing an update on topical issues relating to Fleming Park.

 

Maintenance Issues between March – August 2013

 

·                 Major refurbishment had been undertaken to resolve flooding issues on the Artificial Turf Pitch;

·                 Refurbishment of the paddling pool had been completed.  The pool had been very popular during the hot weather in the summer;

·                 The intake fan of the main pool had been replaced and new pool cleaner purchased;

·                 The annual fixed wire testing had been completed by SSE;

·                 The artificial bowls green carpet had been cleaned prior to the summer season;

·                 The CCTV camera in the park had been replaced;

·                 The water leaks in the car park/tank room had been resolved;

·                 The restoration work for the goal mouths and centre circles of the grass pitches had been completed.  This had been hindered by people playing on the surface over the summer.  The fine weather had also adversely affected the work.

  

Forthcoming Projects

 

The three All Weather Pitches were to be repaired, but there were no current plans to replace them, as it was hoped that the proposals for a new leisure centre, complete with new outdoor facilities, would be approved by the Council’s Cabinet at the meeting on 7 November 2013.  This was to be discussed later in the report.

 

The Artificial Bowls Green carpet needed to be replaced, and the business case for replacement was to be presented to the Council’s Cabinet for consideration.  It was not yet known whether significant repairs to the concrete base would be required.  The Group agreed that the Bowls Green was a well-used facility.

 

Fleming Park Development

 

Further work had been undertaken on the capital and revenue projections for a new leisure centre and the types of facilities which could be housed in a new centre.  Visits to similar leisure centres had also been made. 

 

A report was to be presented to the Council’s Cabinet meeting on 7 November, recommending that the redevelopment of Fleming Park be agreed in principle and that the redevelopment should take place on the existing site in a phased building operation, ensuring continuity of service.  The report would contain a suggested mix of facilities such as a 25m 8 lane Main Pool and a 20 x10m Learner Pool.  It was also recommended that the gym should increase to 150 stations and that a “well-being” wing was considered, containing Healthworks, Spa and Beauty consultation rooms.  Further work and consultation to finalise the mix of facilities was also recommended, which would involve members of this Group and other consultees.  It was vital that the facilities suited the majority of users and included, for example, a friendly, accessible pool.  The next stage of the process would be to progress to the submission of a planning application for the development.     

 

The Chairman reported that, in his speech to Council on 10 October, the Leader of the Council had said that, if the proposals were approved, he anticipated that the new centre would be open in time for the Rio Olympics in 2016.  In addition, the Leader had confirmed that there would no charges for parking at the new centre.

 

Attendances March – August 2013

 

Attendances had fallen during this period compared to the same period last year.  This could be explained by the hot summer weather, during which attendances at all the main sports were down, with the exception of swimming.  However, this was a recognised pattern, which was not too much cause for concern.

 

Health Projects

 

The Healthworks scheme had been operated in partnership with the local health service, the Council and DC  ...  view the full minutes text for item 3.

4.

Proposed Scale of Charges from January 2014 pdf icon PDF 110 KB

Minutes:

The Sport and Active Lifestyles Manager introduced a report of the Sports Development Officer, an appendix to which contained proposed charges for facilities at Fleming Park for 2014.  The charges were proposed jointly by Borough Council officers and DC Leisure managers.

 

The overall target yield for increases was set by the Council and the figure for 2014 was a minimum of 4%. However, some charges would be below and some above this figure, depending on a number of factors.

 

The proposed charges reflected Cabinet’s agreed budget guidelines, together with a number of other factors such as usage trends, operational costs, recent investment, competitors’ pricing policies and the customer’s ability to pay.

 

The Group noted that:

 

-                  Table tennis had increased by 10% due to a very low base rate which barely covered costs. This was still a very affordable rate;

-                  The ATP and AWP pitches had only been increased by approximately 1%, due to the current poor quality of these pitches whilst the future of the centre is decided, and also local competition with Eastleigh schools and The Hub;

-                  Friday Night Football was a council-run community project that relied on external funding which was under threat.  This hire charge had been frozen again;

-                  Tennis had only increased by approximately 2% due to fairly low current bookings compared to other local sites;

-                  The booking card costs had only increased by 2% due to online bookers now being able to book 21 days in advance;

-                  Hire of equipment had remained the same following customer feedback that it was already felt to be costly;

-                  This was the 5th year that membership and gym prices had been frozen due to the current economic climate and local competition e.g Pure Gym/ Easy Gym;

-                  To increase pitch and court bookings it was proposed that Saturday and Sundays be included as ‘off peak’ to offer more affordable rates at the weekend.

Further to Gym prices, the Area Manager advised that local gyms such as Pure Gym and Easy Gym had recently opened, which offered facilities at a budget price, but provided limited customer service, no use of a pool and no classes.  Typical costs were £15.99 per month, compared to £39.99 at Fleming Park.  DC Leisure had carried out an analysis and, as a group, was offering a low cost, gym only option, to which the market was responding well.  A view was to be taken on whether Eastleigh should also offer this option, which would be based on capacity, and the provision of parking, changing rooms and other facilities.  It had been found, however, that people tended to use a budget gym, but then gravitate back to leisure centres, as they found problems with issues such as the lack of staff and the cleanliness of the gym.  

 

It was queried why prices differed between summer and winter on the grass and scapagreen bowling greens.  The Area Manager advised that there was more work involved in maintaining the grass green, which needed intensive work for a large part of the year.  In addition, it was acknowledged that the bowls facility was heavily subsidised, but DC Leisure would liaise with the bowling clubs with regard to the charges for 2015.  

 

It was AGREED –

 

That the report be noted.

5.

Update from Clubs

Minutes:

Tennis:  Richard Cutler reported that:

 

·                 The Centre had had a good summer, with 180 weekly attendees, 30% of which had been pay and play; 

·                 A new singles box league had been set up, with good membership; 

·                 The LTA had helped with promotion, providing the use of racquets;

·                 DC Leisure had organised a free tennis week in the summer;

·                 The Club had also held a free tennis week, which had been attended by 100 people.

 

Bowls:   Sue Herring reported that:

 

·                 The Club now had approximately 90 members, with many joining during the past year;

·                 Taster sessions had been held during May on Saturday and Sunday mornings;

·                 The Club now had its own website;

·                 A league had been set up on Thursday evenings for younger women, with crèche facilities available;

·                 The Club now had two County champions;

·                 An outdoor match had been played against a team of disabled bowlers, but unfortunately it had rained hard, making it difficult for wheelchair users;

·                 The green had suffered during the year, with rain in the spring and then very hot weather.

 

EDSAD: Paul Kirkpatrick reported that:

 

·                 The swimming club was continuing well;

·                 Charges would have to be increased in line with the Centre’s increases from January 2014.

 

Running: Charles Free reported that:

 

·                 Membership continued to grow, and was currently 300;

·                 Members now met outside the front entrance, which was more satisfactory;

·                 Three of the Club’s ladies had competed at international level; Sam Aplin represented Team GB in the World Duathlon Championships in Canada and won a silver medal; one of the disabled athletes, Melanie Jewett, represented Team GB in the Deaflympics and won a bronze medal; and Hannah Howard represented Isle of Man in the Island Games in Bermuda and won a bronze medal;

·                 Jim Whitmarsh had just completed his 100th  marathon running for the Club;

·                 Louise Drayton had been appointed Event Director of the Eastleigh parkrun, which took place every Saturday morning at Fleming Park.  Many of the Club members assisted and ran at this popular event;

·                 A beginners’ course had been held over 10 weeks and 50 new runners had graduated and joined the Club;

·                 The Club had been involved in organising the Eastleigh 10K Race and the Wyvern 10K Race, both of which had been very successful;

·                 The Club also hosted the Hampshire Cross-country Championships at Fleming Park, and Hampshire Athletics were delighted with the success of the event;

·                 The Club’s more competitive athletes would benefit from a proper running track in Eastleigh.  At present some used the Southampton Sports Centre, but this was not an ideal arrangement.  The Group discussed the possibility of this, but it was acknowledged that a track would be very expensive.  The old golf course site was suggested as a location, and the Chair confirmed that the comments would be passed to the Chair of Eastleigh Local Area Committee, which was responsible for the site.

 

Swimming: Lydia Browning reported that:

 

·                 Membership had increased to 130;

·                 Three older members had qualified as Level 1 coaches;

·                 Five younger members had competed in the regional finals;

·                 The Club had recently hosted a swimming gala, and would like to host a league gala;

·                 Trials were held on Saturday nights;

·                 The relationship between the Club and Fleming Park was blossoming;

·                 The Club would like to have extra swimming time on Friday evenings between 6 and 7pm.

 

5.0 Club: The General Manager reported that:

 

·                 Cath Abraham had now retired from the Club and Ann Hardy would be the representative at this Group in future;

·                 Membership of the Club remained high.

 

Squash: On behalf of Steve Johnson, the Democratic Services Officer  ...  view the full minutes text for item 5.

6.

Any Other Business

Minutes:

Pools closure: The General Manager reported that the pools would be closed between Christmas and New Year 2013/14 for grating works to be undertaken.  Alternative activities would be offered, including the gym.

 

Sports Awards: The Sport and Active Lifestyles Manager reported that the Awards would take place at the Ageas Bowl on 5 February 2014.  Nominations were invited from clubs and organisations and should be sent to the Sports Development Officer.