Agenda and minutes

Places Leisure Eastleigh Consultative Group
Tuesday, 14 October 2014 7:00 pm

Venue: Rooms 11/12/13, Eastleigh House, Upper Market Street, Eastleigh

Contact: Jack Grounds - Democratic Services Officer Tel: 023 8068 8026 Email:  jack.grounds@eastleigh.gov.uk 

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Councillor Irish and from Lucy May, Lydia Browning from Eastleigh Swim Club and Ann Hardy from the 5-0 Club.

2.

Minutes of Previous Meeting and Matters Arising pdf icon PDF 35 KB

Minutes:

The Minutes of the meeting held on 10 July 2014 were agreed as a correct record.

 

Matters Arising

 

Mike Green went to Portchester to look the Bowls surface there. No decision will be made on replacing the bowling greens until the end of the season. It was noted that a suitable time for replacement needed to be found as the Club’s pavilion was used all through the close-season for events and functions.  

3.

Proposed Scale of Charges from January 2015 pdf icon PDF 87 KB

Minutes:

The Group considered the report of the Head of Sport and Active Lifestyles, Andy Thompson, on the proposed scale of fees and charges at Fleming Park Leisure Centre. In accordance with the Cabinet’s agreed budget guidelines and the Council’s commitment to consult with the Group on prices for Fleming Park, the proposed charges from January 2015 were presented for consideration. It was reported that the proposed scale of fees and charges was a guide from Eastleigh Borough Council and were presented as a result of joint discussions between Council Officers and Places for People’s management. The figure for a recommended rise in prices was an additional 4%. Andy Thompson highlighted that this figure does not mean that all charges have to rise by this amount and other factors needed to be taken into consideration. It was highlighted that it was important to look at where Fleming Park Leisure Centre fitted in the market and in terms of community leisure.

 

It was reported that the plans for the full refurbishment of the ATP and AWP pitches were currently underway and will be integrated with the construction of the new leisure centre rather than be replaced immediately. It was also reported that the prices for Friday Night Football, a Council-run community project that relies on external funding, have been frozen again. Andy Thompson advised that, in order to increase bookings, weekend bookings will now be included as “off-peak” to offer more affordable rates at weekends.

 

It was noted that there would be no proposed increase in prices for the Fitness booking card. (The price for an individual booking card would remain at £19.90. and not as stated in Appendix A.) It was highlighted that any increase in higher charges and prices was below the recommended 4% yield in order to keep Fleming Park Leisure Centre’s prices competitive within its market and with other community leisure facilities.

 

Jo Parker advised that Fleming Park had been receiving an increase in payments using credit or debit cards.

 

The Group was advised that the intention was to maintain the facilities with the move to the new Fleming Park Leisure Centre.

 

RESOLVED –

 

That the proposed fees and charges be noted and supported.

 

4.

New Fleming Park Leisure Centre Update

Minutes:

Jeb Farrah, the Project Manager for the proposed redevelopment of Fleming Park Leisure Centre, gave a presentation on the proposals and the current situation. Jeb informed the Group that the process of developing the new leisure centre would now involve a two stage procurement process, a design and then the awarding of a building contract, rather than the previously reported single stage procurement process, a design and build under one contractor. It was advised that the process of awarding the design contract would be based upon an interview process that would consist of a project board panel consisting of Council Members, Sport England and Places for People Leisure. It was noted that the deadline for tenders would be 17 November 2014; the interview stage would be 19 November 2014 with the awarding taking place on 20 November 2014.

 

Andy Thompson advised that the awarding of the design contract would be about getting the best value for money for Eastleigh Borough Council and for the tax-payer and that as part of European Union regulations, any tender of more than £165,000 must be open to bids from across EU nations. It was also noted that members of the Fleming Park Consultative Group would have the opportunity to view the proposed designs for the new leisure centre once the awarding had taken place and that the Group were looking to organise a meeting of the proposed architects.

 

The Chairman noted that the development must have the appropriate flexibility and be the correct fit for the residents of Eastleigh and the wider Borough.  

5.

Update from Clubs

Minutes:

Bowling Club

 

It was reported that Fleming Park Bowling Club enjoyed another outdoor season largely helped by fine weather. It maintained its record of reaching the latter stages of National, County and District Competitions. Five of its male bowlers competed in the National Championships at Leamington Spa but unfortunately fell at the second hurdle as the competition is particularly tough at that level. However, Alan Forrest Snr. won the Hampshire Two Wood Singles Championship and Clive Puttock won the Southampton and District Veteran Singles. The Club also had several runners up at the County and District finals. It was reported that the Club were grateful to the Council for its ongoing support and commitment particularly in these difficult financial times. The Group congratulated the Club’s Greenkeeper Steve Butler on his retirement and another successful season and showed its appreciation for his hard work in keeping such a fantastic playing surface.

 

Dance

 

It was reported that children are continuing to come in large numbers to attend the Dance club at Fleming Park and that over £6,500 was raised at a recent charity event.

 

Eastleigh Running Club

 

Charles Free advised that the Wyvern 10k race was won by Eastleigh: first man Tom Stevens and first lady Hannah Howard. Eastleigh ladies took the team prize.A mixed team of the Club’s runners won the Test Way relay, which runs along the 44 mile Test Way Footpath from Newbury to Totton.

A new endurance event near Reading, the Ultra12, which runs on off-road pathways through the night with head-torches, features a 50K Ultra race, which was won by ERC member Lydia Browning. Lydia was not only the first woman but also ahead of the men’s race. Club member Stuart Holloway completed the Lakeland 100 mile ultra-marathon in the Lake District in a time of 34 hours.

It was also reported that the Club arranged for a team from England Athletics to come to Fleming Park to train run leaders, and 9 of its members qualified, bringing the total of qualified run leaders to 25. Eastleigh Running Club held a very successful Family Sports Day on the old golf course, the Club hope to make this an annual event.

The Club has started an additional meeting night on Tuesdays at Knightwood Leisure Centre in Chandler’s Ford and this is gaining in popularity.

It was noted that entries for the Eastleigh 10K Road Race were significantly increasing with the event to be held on 22 March 2015. The race will be started an hour earlier at 9am to reduce traffic problems. The Club recently hosted a Cross Country league race at Fleming Park, and the event was very successful. It was highlighted that training of the Club’s athletes at all levels is severely hindered by the lack of a running track in Eastleigh.

 

Tennis

 

Richard Cutler advised that the Club’s membership was continuing steadily despite challenging weather. It was also reported that a coaching workforce in partnership with Southampton Solent University was underway as well as the work in partnership with the Saints Foundation.

 

FP Judo Club

 

It was reported that Fleming Park will play host to Hampshire Judo in 2015 and Hampshire will host the inter-county Judo event. A club competition will be held in November and the Club has competed in local events with Eastleigh medalling on several occasions and winning a trophy for Fleming Park. It was also reported that 30 members of FP Judo Club will compete at a Judo event in France. Steve York reported that the Club was grateful to Council and Hampshire and Isle of Wight grants to coaching and  ...  view the full minutes text for item 5.

6.

Any Other Business

Minutes:

Andy Thompson informed the Group of the upcoming Annual Sports Awards which honour outstanding contributions to sport and the organisation of sport across Eastleigh Borough. He highlighted that the nomination period was approaching and encouraged all Members of the Group and the representatives from the Fleming Park sports clubs to nominate their chosen person for the awards. The Group was amazed at the high level of contribution and sporting success across the Borough and across all sports.

 

Peter Leamore reported on the succession plan for Stuart Ryde to replace Steve Butler as the Greenkeeper at Fleming Par following the latter’s retirement.

 

Jo Parker reported on Fleming Park’s increased emphasis on cleanliness and the extension of the cleaners’ hours to 3:30 pm to 6:00 pm. The Group noted that a significant difference has been seen and congratulations were given to the Fleming Park staff. 

 

Councillor Noyce reported that he had recently attended a Taekwondo event in the Borough and wished to show his appreciation for all of the staff and commented on how helpful and accommodating they had been to all involved.   

7.

Date of Next Meeting

Minutes:

RESOLVED –

 

That the next meeting of the Fleming Park Consultative Group be held on Tuesday 24 March 2015 at 7:00 pm at Fleming Park Leisure Centre.