Agenda and minutes

Council
Thursday, 15 December 2016 7:00 pm

Venue: Kings Community Church, Upper Northam Road, Hedge End, Southampton, SO30 4BZ

Contact: Cheryll Kemsley, Democratic Services Officer  Tel: 023 8068 8112; Email:  cheryll.kemsley@eastleigh.gov.uk

Items
No. Item

1.

Mayor's Announcements

Minutes:

The Mayor announced that this was the first Council meeting since the much loved colleague and friend Councillor Roger Smith had passed away, and he wished to formally mark his passing at this meeting.

 

Roger had been a long serving Member of Eastleigh Borough Council and also a Parish Councillor for Fair Oak and Horton Heath area. He had been Cabinet Member for Communities and Chairman of the Local Area Committee, leaving a massive legacy behind him, including Knowle Park with the provision of a graveyard and allotments; it was a wonderful facility. He had been responsible for the development of houses and a Parish Office at White Tree Farm, and Parish Councillors had, out of a mark of respect, named the principal room the ‘Councillor Roger Smith Room’. He had been a hairdresser in his younger days and had run a barber’s shop on Bishopstoke Road called ‘Rodneys’. The Mayor was not sure why it was called this and not ‘Rogers’. He had been a keen sportsman, a sharp poker player and moderate skier. He had also helped Eastleigh Football club obtain new facilities, grandstand and floodlights.

 

Sadly in April 2016 he was diagnosed with cancer and passed away in August. He had had an ambition to own a flat in Lee-on-the-Solent looking out onto the Solent but sadly died before he could enjoy it, at 72 years old. He was the Mayor’s best friend and would be sorely missed.

 

A minutes’ silence was held in his memory.

 

Councillor Grajewski also paid tribute to Roger.

 

The Mayor welcomed Councillor Nicholas Couldrey who had been elected to fill the vacancy in Fair Oak and Horton Heath ward left by Roger.

2.

Recommendations (Including Call-Ins) Requiring a Decision DOCX 20 KB

(i)         Cabinet - 8 September 2016

 

CIP SCHEMES APPROVAL        

 

(ii)        Cabinet - 13 October 2016

 

CIP SCHEMES APPROVAL

MEDIUM TERM BUDGET STRATEGY

 

(iii)       Cabinet - 17 November 2016

 

            APPOINTMENT OF EXTERNAL AUDITOR

            CIP SCHEMES APPROVAL

            TREASURY MANAGEMENT REPORT 1 APRIL – 30 SEPTEMBER 2016

 

(iv)      Cabinet - 15 December 2016

 

EASTLEIGH LOCAL PLAN 2011-2036 – PROGRESS REPORT ON STRATEGIC GROWTH OPTIONS FOR EASTLEIGH BOROUGH

           

http://meetings.eastleigh.gov.uk/documents/s50016115/RPP%20539%20-%20Local%20Plan%20Update%20Cabinet%20Version%20FINAL.pdf

Minutes:

Consideration was given to the following Minutes (a) to (c):

 

(a)            Cabinet – 8 September 2016

 

CIP Schemes Approval

 

(b)            Cabinet – 13 October 2016

 

CIP Schemes Approval

Medium Term Budget Strategy

 

(c)            Cabinet – 17 November 2016

 

Appointments of External Auditor

CIP Schemes Approval

Treasury Management Report 1 April – 30 September 2016

 

RESOLVED –

 

That the recommendations contained in Cabinet Minutes of 8 September 2016, 13 October 2016, and 17 November 2016 be agreed.

 

Consideration was given to the following Minute (d):

 

(d)            Cabinet – 15 December 2016

 

Eastleigh Local Plan 2011-2036 – Progress Report on Strategic Growth for Eastleigh Borough

 

RESOLVED –

 

That the recommendations contained in Cabinet Minutes of 15 December 2016 be agreed.

 

(NOTES: (1) Six members of the public, two developers, two Winchester City Councillors, one  Upham Parish Councillor, one Allbrook and North Boyatt Parish Councillor,  two Bishopstoke Parish Councillors, one member of Burnetts Lane Residents’ Association, one member of Action Against Destructive Development, made representations in respect of the Local Plan and raised concerns and objections regarding specific issues contained in the Cabinet report of 15 December 2016; (2) Councillor Grajewski proposed the following amendment to the recommendation: “(1) That the current position on strategic transport schemes is noted;

(2) That the strategic direction so far be noted and that actions set out regarding engagement and technical work on the development proposals in Allbrook, North Bishopstoke and Fair Oak are deferred until an up-to-date objective assessment of housing need in the borough (to be carried out immediately) is completed and published; (3) That the lack of infrastructure for proposals on the Allington Lane option is noted and the Council’s approach to the proposals will be set out when the up-to-date objective assessment of housing need in the borough is completed; (4) That the approach to considering the role of smaller site throughout the Borough, including areas not covered by the focus in this report is endorsed; and (5) That the Development Distribution Strategy and Principles set out in Appendix 3 of this report are reviewed, particularly with regard to references to housing numbers when the up-to-date objective assessment of housing need in the borough is completed, and that the decision to endorse the Strategy and Principles to guide onward look on the Local Plan be deferred until that time.” A recorded vote was requested, the result of which was as follows:

 

FOR: Councillors Atkinson, Grajewski, Hall, Hatfield and Lear

 

AGAINST: Councillors Airey, Allingham, Asman, Bain, Balaam, Bicknell, Boulton, Broadhurst, Clarke, Craig, Cross, Garton, Holden-Brown, Holes, House, Irish, Kyrle, Mann, Mignot, Parkinson-Machlachlan, Pragnell, Pretty, Rich, Rushton, Scott, Sollitt, Tennent, Thomas, Van Niekerk, and Winstanley.

 

FOR: 5; AGAINST: 30

 

(3) Returning to the Substantive motion, a recorded vote was requested, and duly supported, the result of which was as follows:

 

FOR: Councillors Airey, Allingham, Asman, Bain, Balaam, Bicknell, Boulton, Broadhurst, Clarke, Craig, Cross, Garton, Holden-Brown, Holes, House, Irish, Kyrle, Mann, Mignot, Parkinson-Machlachlan, Pragnell, Pretty, Rich, Rushton, Scott, Sollitt, Tennent, Thomas, Van Niekerk, and Winstanley.

 

AGAINST: Councillors Atkinson, Grajewski, Hall, Hatfield and Lear.

 

FOR: 30; AGAINST: 5

 

(4) Councillor Couldrey declared a Disclosable Pecuniary Interest and left the room and did not vote thereon.)

3.

Appointment of Chairman and Vice-Chairman to Bishopstoke, Fair Oak and Horton Heath Local Area Committee

To appoint Chairman and Vice-Chairman to Bishopstoke, Fair Oak and Horton Heath Local Area Committee for the remainder of the 2016/17 municipal year.

Minutes:

RESOLVED -  

 

That Councillor Trevor Mignot be appointed Chairman, and Councillor Rob Rushton be appointed Vice-Chairman, to Bishopstoke, Fair Oak and Horton Heath Local Area Committee for the remainder of the 2016/17 municipal year.

4.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Nicholas Couldrey declared a Disclosable Pecuniary Interest in agenda item 6, Recommendations (Including Call-Ins) Requiring a Decision, because he is a landowner in the area marked B on the proposed options for the Eastleigh Borough Local Plan.

 

5.

Updates to Constitution

Minutes:

This item had been deferred to the following meeting.

6.

Minutes pdf icon PDF 208 KB

To approve as a correct record the Minutes of the Council meeting held on 21 July 2016.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 21 July 2016 be agreed as a correct record.

7.

Leader's Report

Minutes:

The Leader reported that the new Fleming Park Leisure Centre was on track to open next winter and the build was progressing as planned and in line with project budget. Glazing and cladding was being done and it would be watertight this side of Christmas. The indoor open space was the third largest in the Country. The mechanical and electrical equipment was starting to arrive on site and installation would start in the New Year. Filling the pool would begin at the beginning of March 2017.

 

The financial settlement for Local Councils had been announced by Government. Funding was to be cut dramatically for the seventh year in a row with a £1M loss to Local Government spending powers. The Council however, did not expect this to reduce services. Inflation was up 1% but Council Tax would be frozen for a seventh year running, as a result of the Efficiency Strategy and Property Requisitions. The precepts were not yet known as the Hampshire County Council budget strategy could increase by four per cent (effectively £50-60 per year) or perhaps as high as five per cent. The Leader concluded that the Government’s Autumn Statement’s conclusion failed to allocate funding for the Chickenhall Lane eastern bypass of Eastleigh despite commitments made by the former Chancellor.

8.

Cabinet Statements

To receive statements, if any, by the Leader/Cabinet Councillors on Cabinet matters and to deal with any related questions.

Minutes:

There were none on this occasion.

9.

Resolved Items - For Noting and Questions Only

Minutes:

RESOLVED -

 

That the Minutes of the following meetings be received: 

9a

Minutes of meeting Thursday, 8 September 2016 of Cabinet pdf icon PDF 137 KB

9b

Minutes of meeting Tuesday, 27 September 2016 of Cabinet pdf icon PDF 67 KB

9c

Minutes of meeting Thursday, 8 December 2016 of Cabinet pdf icon PDF 128 KB

9d

Minutes of meeting Thursday, 13 October 2016 of Cabinet pdf icon PDF 135 KB

9e

Minutes of meeting Thursday, 20 October 2016 of Cabinet pdf icon PDF 69 KB

9f

Minutes of meeting Thursday, 17 November 2016 of Cabinet pdf icon PDF 138 KB

9g

Minutes of meeting Tuesday, 6 September 2016 of Audit and Resources Committee pdf icon PDF 251 KB

9h

Minutes of meeting Tuesday, 11 October 2016 of Audit and Resources Committee pdf icon PDF 171 KB

9i

Minutes of meeting Tuesday, 15 November 2016 of Audit and Resources Committee pdf icon PDF 158 KB

9j

Minutes of meeting Monday, 21 November 2016 of Administration Committee pdf icon PDF 147 KB

9k

Minutes of the meeting 15 September 2016, Policy and Performance Scrutiny Panel pdf icon PDF 58 KB

9l

Minutes of meeting Thursday, 6 October 2016 of Policy and Performance Scrutiny Panel pdf icon PDF 144 KB

9m

Minutes of meeting Thursday, 10 November 2016 of Policy and Performance Scrutiny Panel pdf icon PDF 101 KB

9n

Minutes of the meeting, Thursday 01 December 2016, Policy and Performance Scrutiny Panel pdf icon PDF 58 KB

9o

Minutes of meeting Wednesday, 14 September 2016 of Chandler's Ford and Hiltingbury Local Area Committee pdf icon PDF 83 KB

9p

Minutes of meeting Wednesday, 16 November 2016 of Chandler's Ford and Hiltingbury Local Area Committee pdf icon PDF 144 KB

9q

Minutes of meeting Tuesday, 27 September 2016 of Eastleigh Local Area Committee pdf icon PDF 141 KB

9r

Minutes of meeting Tuesday, 22 November 2016 of Eastleigh Local Area Committee pdf icon PDF 134 KB

9s

Minutes of meeting Monday, 12 September 2016 of Hedge End, West End and Botley Local Area Committee pdf icon PDF 155 KB

9t

Minutes of meeting Monday, 7 November 2016 of Hedge End, West End and Botley Local Area Committee pdf icon PDF 159 KB

9u

Minutes of meeting Thursday, 22 September 2016 of Bursledon, Hamble-le-Rice and Hound Local Area Committee pdf icon PDF 75 KB

9v

Minutes of meeting Thursday, 3 November 2016 of Bursledon, Hamble-le-Rice and Hound Local Area Committee pdf icon PDF 136 KB

9w

Minutes of meeting Thursday, 24 November 2016 of Bursledon, Hamble-le-Rice and Hound Local Area Committee pdf icon PDF 74 KB

9x

Minutes of meeting Wednesday, 21 September 2016 of Bishopstoke, Fair Oak and Horton Heath Local Area Committee pdf icon PDF 165 KB

9y

Minutes of meeting Wednesday, 23 November 2016 of Bishopstoke, Fair Oak and Horton Heath Local Area Committee pdf icon PDF 126 KB