Agenda and minutes

BUDGET, Council
Thursday, 23 February 2017 7:00 pm

Venue: Rose Theatre, Barton Peveril, Chestnut Avenue, Eastleigh

Contact: Amy Thorne, Democratic Services Officer;  Tel: 023 8068 8361; Email:  amy.thorne@eastleigh.gov.uk

Items
No. Item

1.

MAYOR'S ANNOUNCEMENTS

Minutes:

The Mayor announced that the Mayor’s Ball would be held on Saturday 15 April 2017 at the Botley Macdonald Hotel in Boorley Green. Tickets were available from the Mayor’s Office or Councillor Rob Rushton.

 

Celebrating 80 years of The Eastleigh Borough and 60 years of The Concorde a Swinging at the Cotton Club night was being held at the Concorde Club on Saturday 11 March 2017, from 7.00pm. Tickets were available from the Mayor’s Office.

 

Finally the Mayor announced that he was to abseil down the Spinnaker Tower for his charity along with six other Mayors on 30 April 2017. Everyone was welcome to attend.

2.

MINUTES pdf icon PDF 148 KB

Minutes:

RESOLVED –

 

That the Minutes of the meeting held on 15 December 2016 be agreed as a correct record.

3.

DECLARATIONS OF INTEREST

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

4.

LEADER'S REPORT

Minutes:

The Leader welcomed Councillor Ian Corben to his first budget Council meeting having been elected on 22 December 2016. He also advised that Councillor Sollitt and Bicknell had swapped roles on the Council and Councillor Sollitt was now Chair of Eastleigh Local Area Committee and Councillor Bicknell was Cabinet Member for Social Policy.

5.

OTHER RECOMMENDATIONS (INCLUDING CALL-INS) REQUIRING DECISION DOCX 16 KB

Cabinet – 19 January 2017

 

CIP Schemes Approval     

         

Minutes:

Consideration was given to the following Minutes:

 

Cabinet – 19 January 2017

 

CIP Schemes Approval

 

RESOLVED –

 

That the recommendations contained in Cabinet Minutes 19 January 2017 be agreed.

6.

BUDGET RECOMMENDATIONS (INCLUDING CALL-INS) REQUIRING DECISION

Minutes:

Consideration was given to the recommendations contained in the Minutes of the Cabinet meeting held on 16 February 2017, taking into account the Minutes of the Policy and Performance Scrutiny Panel held on 9 February 2017, concerning the 2017/18 Budget.

 

(NOTES: Due to legislation from Government that came into effect in February 2014 it was required that Members votes be recorded, in respect of Minute 499, the result of which was as follows:

 

FOR: Councillors Airey, Allingham, Asman, Bain, Balaam, Bicknell, Broadhurst, Mrs Broadhurst, Clarke, Couldrey, Corben, Craig, Cross, Garton, Holden-Brown, Holes, House, Irish, Mann, Mignot, Myerscough, Pragnell, Pretty, Rushton, Scott, Mrs Sollitt, Sollitt, Tennent, Thomas and Van Niekerk

 

AGAINST: Councillors Atkinson, Grajewski and Hall.

 

FOR: 31; AGAINST: 3)

6a

GENERAL FUND REVENUE BUDGET pdf icon PDF 113 KB

A Procedure Note is attached.

 

To consider the General Fund Revenue Budget recommendations from the Cabinet meeting to be held on 16 February 2017, taking into account the Minutes of the Meeting of the Policy and Performance Scrutiny Panel held on 9 February 2017, which is also attached herewith.

 

To then consider the report of the Head of Support Services (Chief Financial Officer) regarding Council Tax for 2017/18.

 

Additional documents:

Minutes:

In light of the Revenue Budget resolution, consideration was given to a report of the Chief Financial Officer giving details of precepts received from Local Councils and from the major precepting bodies, namely Hampshire Police Authority and Hampshire County Council.

 

RESOLVED –

 

(1)         Any expenses incurred by the Council in performing in part of its area a function performed elsewhere in its area by a Parish Council/Town Council shall not be treated as special expenses for the purpose of Section 35 of the Local Government Finance Act 1992, except in the case of the following special items relating to the non-parished area the aggregate amount of which is £544,604 and which is shown as part of the total of special items at paragraph (5) (e) below:-

 

(a)          Playing Fields

 

(b)                  Allotments

 

(c)                  Cemeteries

 

(d)                  Town Centre Christmas Lighting

 

(e)                  Children’s Play Areas

 

(f)                   Public Toilets

 

(g)                  Bus Shelters

 

(h)                  Bowls Facilities

 

(i)                    Eastleigh Town Centre Christmas Event

 

(j)                    Police Community Support Officers

 

(k)                  Countryside sites

 

(l)                    Open Spaces, Parks and Recreation Areas

 

(m)                 Tree Management and Maintenance

 

and the following special items relating to individual Parishes the aggregate amount of which is £574,678 and which is also shown as part of special items at paragraph (5) (e) below:

 

(n)                  Cemeteries

 

(o)                  Children’s Play Areas

 

(p)                  Public Toilets

 

(q)                  Bus Shelters

 

(r)                   Playing Fields

 

(s)                  Countryside sites

 

(t)                    Open Spaces, Parks and Recreation Areas

 

(u)                  Tree Management and Maintenance

 

(3)       That it be should be noted that using delegated powers the Chief Financial Officer has calculated the following amounts for the year 2017/18 [Item T in the formula in Section 31B(1) of the Local Government Finance Act 1992, as amended (the "Act")]:-

 

(a)          44,118.34 being the amount of Band D equivalent properties calculated by the Council, in accordance with regulation 3 of the Local Authorities (Calculation of Council Tax Base) (England ) Regulations 2012, as its council Tax Base for the year;

 

(b)  The individual Tax Base elements of the Council’s Area – dwellings

 in Parishes and the Non-Parished area

 

 

Tax Base

 

 

Allbrook & North Boyatt

691.67

Bishopstoke

3,290.10

Botley

1,861.85

Bursledon

2,132.52

Chandler’s Ford

9,100.61

Fair Oak & Horton Heath

3,652.58

Hamble-Le-Rice

1,902.43

Hedge End

7,443.64

Hound

2,406.45

West End

4,340.30

Non-Parished Area

7,296.19

 

44,118.34

 

(4)       The budgeted Council Tax requirement for the Council’s own purposes for 2017/18 (excluding Parish precepts) is £5,738,470 (rounded to the nearest £10)

 

(5)       That the following amounts be calculated for the year 2017/18 in accordance with Sections 31 and sections 34 to 36 of the Act:

 

           

(a)

£64,826,111

Being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act taking into account all precepts issued to it by Parish Councils.

     

(b)

£56,232,998

Being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act.

 

(c)

£8,593,113

 

Being the amount by which the aggregate at 5(a) above exceeds the aggregate at 5(b) above, calculated by the Council in accordance with Section 31A(4) of the Act as its Council Tax requirement for the year. (Item R in the formula in Section 31B(1) of the Act).

 

(d)

£194.77

Being the amount at 5(c) above (Item R), all divided by Item T (3(a) above), calculated by the Council, in accordance with Section 31B(1) of the Act, as the basic amount of its Council Tax for the year (including Parish precepts).

     

(e)

£3,973,923

Being the aggregate amount of all special items (Special expenses and Parish precepts) referred to in Section 34 of the Act

     

(f)

£104.70

Being the amount at 5(d) above less the result given by dividing the amount at 5(e) above divided by Item T (3(a) above), calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in all areas (Special expenses and/or Parish precept apply in all areas in excess of this basic Council Tax amount)

 

 

Detail of how the amounts are calculated in the above table at Section 5 is provided at Appendix A to this report

 

 

(g)  Parts of the Council’s Area – Band D Council Taxes

     

Parish

Basic Tax

 

 

Col 1

Special Expenses Tax

 

Col 2

Eastleigh BC total Council Tax

Col 3

Parish Council

Council Tax

Col 4

Total Eastleigh BC & Parish Council Tax

Col 5

 

£   p

£   p

£   p

£   p

£   p

Allbrook & North Boyatt

104.70

19.45

124.15

48.80

172.95

Bishopstoke

104.70

20.50

125.20

47.96

173.16

Botley

104.70

10.48

115.18

106.42

221.60

Bursledon

104.70

19.17

123.87

61.84

185.71

Chandler’s Ford

104.70

15.74

120.44

50.27

170.71

Fair Oak and Horton Heath

104.70

13.26

117.96

94.51

212.47

Hamble-Le-Rice

104.70

14.01

118.71

114.03

232.74

Hedge End

104.70

9.38

114.08

88.54

202.62

Hound

104.70

29.81

134.51

118.14

252.65

West End

104.70

17.87

122.57

85.26

207.83

All other parts of the Council’s Area

104.70

77.51

182.21

-

182.21

 

being the amounts at Column 3 of the above table given by adding to the amount at 5(f) above to the amounts of the special item or items relating to dwellings in those parts of the Council’s area mentioned above divided in each case by the amount at 3(b) above, calculated by the Council, in accordance with Section 34(3) of the Act, as the basic amounts of its Council Tax for the year for dwellings in those parts of its area to which one or more special items relate. Column 4 shows the Parish/Town Council Tax, and Column 5 shows the total Council Taxes for both Eastleigh Borough Council together with each individual Parish/Town Council.

 

(h)                               Parts of the Council’s Area – Council Tax Bands A - H

                                               

Part of the Council's Area

Valuation Bands

 

A

B

C

D

E

F

G

H

Parish

£ p

£ p

£ p

£ p

£ p

£ p

£ p

£ p

Allbrook & North Boyatt

115.30

134.52

153.74

172.95

211.38

249.82

288.25

345.90

Bishopstoke

115.44

134.68

153.92

173.16

211.64

250.12

288.60

346.32

Botley

147.74

172.35

196.98

221.60

270.85

320.09

369.34

443.20

Bursledon

123.81

144.44

165.08

185.71

226.98

268.24

309.52

371.42

Chandler’s Ford

113.80

132.78

151.74

170.71

208.64

246.58

284.51

341.42

Fair Oak and Horton Heath

141.65

165.26

188.86

212.47

259.68

306.90

354.12

424.94

Hamble-Le-Rice

155.16

181.02

206.88

232.74

284.46

336.18

387.90

465.48

Hedge End

135.08

157.59

180.10

202.62

247.65

292.67

337.70

405.24

Hound

168.43

196.51

224.57

252.65

308.79

364.94

421.08

505.30

West End

138.55

161.64

184.74

207.83

254.02

300.20

346.38

415.66

All other parts of the Council's area

121.47

141.72

161.96

182.21

222.70

263.19

303.68

364.42

being the amounts given by multiplying the amounts at 5(g) (Column 5) above by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation Band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands.

 

(6)       That it be noted that for the year 2017/18 Hampshire County Council (including Adult Social Care), Hampshire Fire and Rescue and the Police and Crime Commissioner for Hampshire have stated the precepts to be issued to the Council, in accordance with Section 40 of the Act, and these precepts are provided in detail at Appendix B to this report and produce a Council Tax charge for each of the categories of dwellings shown below:-

     

Precepting Authority

Valuation Bands

 

A

B

C

D

E

F

G

H

 

£ p

£ p

£ p

£ p

£ p

£ p

£ p

£ p

Hampshire County Council

719.99

839.98

959.98

1,079.98

1,319.98

1,559.97

1,799.97

2,159.96

Hampshire Adult Social Care

35.41

41.32

47.22

53.12

64.92

76.73

88.53

106.24

Police & Crime Commissioner for Hampshire

110.31

128.69

147.08

165.46

202.23

239.00

275.77

330.92

Hampshire Fire and Rescue

42.56

49.65

56.75

63.84

78.03

92.21

106.40

127.68

 

(7)       That, having calculated the aggregate in each case of the amounts at 5(h) and 6 above, the Council, in accordance with Section 30 (2) of the Act, hereby sets the following amounts as the amounts of Council Tax for the year 2017/2018 for each of the categories of dwellings shown below:-

 

 

Part of the Council's Area

Valuation Bands

 

A

B

C

D

E

F

G

H

Parish

£ p

£ p

£ p

£ p

£ p

£ p

£ p

£ p

Allbrook & North Boyatt

1,023.57

1,194.16

1,364.77

1,535.35

1,876.54

2,217.73

2,558.92

3,070.70

Bishopstoke

1,023.71

1,194.32

1,364.95

1,535.56

1,876.80

2,218.03

2,559.27

3,071.12

Botley

1,056.01

1,231.99

1,408.01

1,584.00

1,936.01

2,288.00

2,640.01

3,168.00

Bursledon

1,032.08

1,204.08

1,376.11

1,548.11

1,892.14

2,236.15

2,580.19

3,096.22

Chandler’s Ford

1,022.07

1,192.42

1,362.77

1,533.11

1,873.80

2,214.49

2,555.18

3,066.22

Fair Oak and Horton Heath

1,049.92

1,224.90

1,399.89

1,574.87

1,924.84

2,274.81

2,624.79

3,149.74

Hamble-Le-Rice

1,063.43

1,240.66

1,417.91

1,595.14

1,949.62

2,304.09

2,658.57

3,190.28

Hedge End

1,043.35

1,217.23

1,391.13

1,565.02

1,912.81

2,260.58

2,608.37

3,130.04

Hound

1,076.70

1,256.15

1,435.60

1,615.05

1,973.95

2,332.85

2,691.75

3,230.10

West End

1,046.82

1,221.28

1,395.77

1,570.23

1,919.18

2,268.11

2,617.05

3,140.46

All other parts of the Council's area

1,029.74

1,201.36

1,372.99

1,544.61

1,887.86

2,231.10

2,574.35

3,089.22

 

(8)         The amount of Band D Council Tax levied in respect of special expenses and Parish Councils in each Parish is as follows:

 

Parish

Parish Precept

Special Expenses

Total

 

£ p

£ p

£ p

Allbrook & North Boyatt

48.80

19.45

68.25

Bishopstoke

47.96

20.50

68.46

Botley

106.42

10.48

116.90

Bursledon

61.84

19.17

81.01

Chandler’s Ford

50.27

15.74

66.01

Fair Oak and Horton Heath

94.51

13.26

107.77

Hamble-Le-Rice

114.03

14.01

128.04

Hedge End

88.54

9.38

97.92

Hound

118.14

29.81

147.95

West End

85.26

17.87

103.13

All other parts of the Borough

-

77.51

77.51

 

6b

TREASURY MANAGEMENT FOR THE YEARS - 2017/18 to 2019/20 DOCX 18 KB

To consider the recommendations of the Cabinet meeting to be held on 16 February 2017:

 

Treasury Management Strategy for 2017/18

Minutes:

RESOLVED –

 

(1)      That the Treasury Management Strategy for 2017/18 (Appendix A of the report), be approved;

 

(2)      That the Prudential Indicators for 2016/17 to 2019/20 (Appendix C of the report), be approved; and

 

(3)      That the Minimum Revenue Provision statement for 2016/17 (Appendix E of the report), be agreed.

7.

CITIZENS OF HONOUR NOMINATIONS pdf icon PDF 103 KB

Minutes:

Consideration was given to the report of the Chief Executive that set out nominations for the 2017 Citizen of Honour Awards.

 

RESOLVED –

 

That  the nominations of the following Citizens of Honour agreed by the Mayor, Deputy Mayor, Liberal Democrat Group and Conservative Group Leaders be confirmed:

 

Mr David Carter MBE and Mrs Rachel Carter

Mr James William Vaughan MBE

Mr Graham Taylor

8.

AMENDMENTS TO THE CONSTITUTION pdf icon PDF 134 KB

Additional documents:

Minutes:

Consideration was given to the report of the Monitoring Officer that recommended changes to the Council’s Constitution to take account of amendments necessary to the scheme of delegation following the introduction of stage one of the Future Eastleigh programme and as a result of the transfer of the administration of Hackney Carriage, Private Hire and certain other miscellaneous licences to Southampton City Council.  In addition the opportunity was taken to bring a number of other areas such as financial limits up to date.

 

RESOLVED –

 

(1)         That the revised amendments to the Scheme of Delegation set out in the Constitution as shown in the appendix to the report and in Paragraph 4 of the report be adopted; and

 

(2)         That it be delegated authority be given to the Chief Executive, Interim Corporate Director and the Monitoring Officer to amend the Scheme of Delegation to ensure continuity during the implementation of the Future Eastleigh structure.

9.

APPOINTMENTS OF CHAIR AND VICE CHAIR TO EASTLEIGH LOCAL AREA COMMITTEE AND VICE CHAIR TO LICENSING COMMITTEE

Minutes:

RESOLVED –

 

That Councillor Sollitt be appointed Chairman, and Councillor Wayne Irish be appointed Vice-Chairman, to Eastleigh Local Area Committee and Councillor Winstanley be appointed as Vice Chairman of the Licensing Committee for the remainder of the 2016/17 municipal year.

10.

CABINET STATEMENTS

To receive statements, if any, by the Leader/Cabinet Councillors on Cabinet matters and to deal with any related questions.

Minutes:

Councillor Airey, Cabinet Member for Transport, reported that the Stoke Common 42 Taxi Share had been re-introduced by Hampshire County Council. The service served Drake Road, Jockey Lane, Foresters Arms, Mount Hospital and St. Mary’s Church and replaced a Xelabus route which was withdrawn following the ending of financial support from a supermarket. The Taxi Share operated on Wednesday and Friday and left Stoke Common at 09.30, returning from Eastleigh Bus Station at 11.30. The service was similar to a bus service except that passengers would need to book in advance. Registration and booking information was available from the County Council on 01962 846786.

 

Councillor Craig, Cabinet Member for Health and Community Safety, reported that The Point were holding another accessible cinema event on 14 March – Singing In The Rain, following the success of West Side Story which 45 people attended. She advised that it was £5 per ticket and carers were free. There would also be a showing of High Society on 18 April 2017.

 

Councillor Bicknell, Cabinet Member for Social Policy, also reported that the Cabinet had approved grants for One Community of £82,281 and Citizens Advice Bureau of £182,367, and other grants for Borough wide organisations.

 

11.

MEMBERS' QUESTIONS pdf icon PDF 88 KB

To deal with questions from Members to the Leader and Cabinet Councillors on Cabinet decisions, performance and strategy. 

Minutes:

Councillor Grajewski asked the following question of Councillor House:

 

"Does the Leader agree with the objectives of the Neighbourhood Planning Bill and the Housing White Paper to further empower local people to have a greater say in shaping their local areas and ensuring that communities have a stronger voice in the planning process?"

 

The Leader replied that he felt neutral on this subject as there were no different clauses in this and it was largely technical in dealing with how planning applications were delivered. He advised that the Housing White Paper would help to deliver new homes. There was no inclusion for empowerment of local communities to shape their communities.  He advised that at Eastleigh due to the Local Area Committee set up local Councillors took decisions in their own areas and that few Councils allowed that level of participation.

Councillor Grajewski then askedCan the Leader please explain why Eastleigh Borough Council seems not to be fulfilling its responsibility to share its own up-to-date plan-making evidence with those bodies in the borough engaged in developing neighbourhood plans, namely the Strategic Land Availability Assessment work, up-to-date evidence of housing need and all of the policies which will sit alongside its own draft plan? How can neighbourhood plans be developed if the local planning authority is not constructively engaging with local communities throughout the process? And is the Council in danger of having its next Plan thrown out by the Inspector for being unsound if full co-operation on neighbourhood planning hasn’t happened?”

The Leader advised that the Council would make the finished documents available on the website and that a series of documents would be published over the coming months. He advised that neighbourhood planning had not been successful in Eastleigh due to the Local Area System used, however using this system allowed the Parish Councils to be involved in the planning process and worked well. No Parish area had wanted to see more development than that suggested by the Council.

 

12.

RESOLVED ITEMS - FOR NOTING AND QUESTIONS ONLY

Minutes:

RESOLVED -

 

That the Minutes of the following meetings be received: 

12a

Minutes of meeting Thursday, 15 December 2016 of Cabinet pdf icon PDF 70 KB

12b

Minutes of meeting Thursday, 19 January 2017 of Cabinet pdf icon PDF 132 KB

12c

Minutes of meeting Wednesday, 25 January 2017 of Cabinet pdf icon PDF 70 KB

12d

Minutes of meeting Tuesday, 6 December 2016 of Audit and Resources Committee pdf icon PDF 142 KB

12e

Minutes of meeting Tuesday, 17 January 2017 of Audit and Resources Committee pdf icon PDF 143 KB

12f

Minutes of meeting Thursday, 9 February 2017 of Policy and Performance Scrutiny Panel pdf icon PDF 132 KB

12g

Minutes of meeting Wednesday, 18 January 2017 of Chandler's Ford and Hiltingbury Local Area Committee pdf icon PDF 139 KB

12h

Minutes of meeting Monday, 9 January 2017 of Hedge End, West End and Botley Local Area Committee pdf icon PDF 158 KB

12i

Minutes of meeting Tuesday, 31 January 2017 of Eastleigh Local Area Committee pdf icon PDF 140 KB

12j

Minutes of meeting Thursday, 26 January 2017 of Bursledon, Hamble-le-Rice and Hound Local Area Committee pdf icon PDF 142 KB

12k

Minutes of meeting Wednesday, 25 January 2017 of Bishopstoke, Fair Oak and Horton Heath Local Area Committee pdf icon PDF 153 KB

12l

Minutes of meeting Wednesday, 8 February 2017 of Bishopstoke, Fair Oak and Horton Heath Local Area Committee pdf icon PDF 180 KB