The Mayor announced that the Mayor’s Ball would be held on Saturday 15 April 2017 at the Botley Macdonald Hotel in Boorley Green. Tickets were available from the Mayor’s Office or Councillor Rob Rushton.

 

Celebrating 80 years of The Eastleigh Borough and 60 years of The Concorde a Swinging at the Cotton Club night was being held at the Concorde Club on Saturday 11 March 2017, from 7.00pm. Tickets were available from the Mayor’s Office.

 

Finally the Mayor announced that he was to abseil down the Spinnaker Tower for his charity along with six other Mayors on 30 April 2017. Everyone was welcome to attend.

RESOLVED –

 

That the Minutes of the meeting held on 15 December 2016 be agreed as a correct record.

There were no declarations of interest in relation to items of business on the agenda.

The Leader welcomed Councillor Ian Corben to his first budget Council meeting having been elected on 22 December 2016. He also advised that Councillor Sollitt and Bicknell had swapped roles on the Council and Councillor Sollitt was now Chair of Eastleigh Local Area Committee and Councillor Bicknell was Cabinet Member for Social Policy.

Cabinet – 19 January 2017

 

CIP Schemes Approval     

         

Consideration was given to the following Minutes:

 

Cabinet – 19 January 2017

 

CIP Schemes Approval

 

RESOLVED –

 

That the recommendations contained in Cabinet Minutes 19 January 2017 be agreed.

Consideration was given to the recommendations contained in the Minutes of the Cabinet meeting held on 16 February 2017, taking into account the Minutes of the Policy and Performance Scrutiny Panel held on 9 February 2017, concerning the 2017/18 Budget.

 

(NOTES: Due to legislation from Government that came into effect in February 2014 it was required that Members votes be recorded, in respect of Minute 499, the result of which was as follows:

 

FOR: Councillors Airey, Allingham, Asman, Bain, Balaam, Bicknell, Broadhurst, Mrs Broadhurst, Clarke, Couldrey, Corben, Craig, Cross, Garton, Holden-Brown, Holes, House, Irish, Mann, Mignot, Myerscough, Pragnell, Pretty, Rushton, Scott, Mrs Sollitt, Sollitt, Tennent, Thomas and Van Niekerk

 

AGAINST: Councillors Atkinson, Grajewski and Hall.

 

FOR: 31; AGAINST: 3)

A Procedure Note is attached.

 

To consider the General Fund Revenue Budget recommendations from the Cabinet meeting to be held on 16 February 2017, taking into account the Minutes of the Meeting of the Policy and Performance Scrutiny Panel held on 9 February 2017, which is also attached herewith.

 

To then consider the report of the Head of Support Services (Chief Financial Officer) regarding Council Tax for 2017/18.

 

In light of the Revenue Budget resolution, consideration was given to a report of the Chief Financial Officer giving details of precepts received from Local Councils and from the major precepting bodies, namely Hampshire Police Authority and Hampshire County Council.

 

RESOLVED –

 

(1)         Any expenses incurred by the Council in performing in part of its area a function performed elsewhere in its area by a Parish Council/Town Council shall not be treated as special expenses for the purpose of Section 35 of the Local Government Finance Act 1992, except in the case of the following special items relating to the non-parished area the aggregate amount of which is £544,604 and which is shown as part of the total of special items at paragraph (5) (e) below:-

 

(a)          Playing Fields

 

(b)                  Allotments

 

(c)                  Cemeteries

 

(d)                  Town Centre Christmas Lighting

 

(e)                  Children’s Play Areas

 

(f)                   Public Toilets

 

(g)                  Bus Shelters

 

(h)                  Bowls Facilities

 

(i)                    Eastleigh Town Centre Christmas Event

 

(j)                    Police Community Support Officers

 

(k)                  Countryside sites

 

(l)                    Open Spaces, Parks and Recreation Areas

 

(m)                 Tree Management and Maintenance

 

and the following special items relating to individual Parishes the aggregate amount of which is £574,678 and which is also shown as part of special items at paragraph (5) (e) below:

 

(n)                  Cemeteries

 

(o)                  Children’s Play Areas

 

(p)                  Public Toilets

 

(q)                  Bus Shelters

 

(r)                   Playing Fields

 

(s)                  Countryside sites

 

(t)                    Open Spaces, Parks and Recreation Areas

 

(u)                  Tree Management and Maintenance

 

(3)       That it be should be noted that using delegated powers the Chief Financial Officer has calculated the following amounts for the year 2017/18 [Item T in the formula in Section 31B(1) of the Local Government Finance Act 1992, as amended (the "Act")]:-

 

(a)          44,118.34 being the amount of Band D equivalent properties calculated by the Council, in accordance with regulation 3 of the Local Authorities (Calculation of Council Tax Base) (England ) Regulations 2012, as its council Tax Base for the year;

 

(b)  The individual Tax Base elements of the Council’s Area – dwellings

 in Parishes and the Non-Parished area

 

	Tax Base
Allbrook & North Boyatt	691.67
Bishopstoke	3,290.10
Botley	1,861.85
Bursledon	2,132.52
Chandler’s Ford	9,100.61
Fair Oak & Horton Heath	3,652.58
Hamble-Le-Rice	1,902.43
Hedge End	7,443.64
Hound	2,406.45
West End	4,340.30
Non-Parished Area	7,296.19
	44,118.34

 

(4)       The budgeted Council Tax requirement for the Council’s own purposes for 2017/18 (excluding Parish precepts) is £5,738,470 (rounded to the nearest £10)

 

(5)       That the following amounts be calculated for the year 2017/18 in accordance with Sections 31 and sections 34 to 36 of the Act:

 

           

(a)	£64,826,111	Being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act taking into account all precepts issued to it by Parish Councils.
(b)	£56,232,998	Being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act.
(c)	£8,593,113	Being the amount by which the aggregate at 5(a) above exceeds the aggregate at 5(b) above, calculated by the Council in accordance with Section 31A(4) of the Act as its Council Tax requirement for the year. (Item R in the formula in Section 31B(1) of the Act).
(d)	£194.77	Being the amount at 5(c) above (Item R), all divided by Item T (3(a) above), calculated by the Council, in accordance with Section 31B(1) of the Act, as the basic amount of its Council Tax for the year (including Parish precepts).
(e)	£3,973,923	Being the aggregate amount of all special items (Special expenses and Parish precepts) referred to in Section 34 of the Act
(f)	£104.70	Being the amount at 5(d) above less the result given by dividing the amount at 5(e) above divided by Item T (3(a) above), calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in all areas (Special expenses and/or Parish precept apply in all areas in excess of this basic Council Tax amount)

 

Detail of how the amounts are calculated in the above table at Section 5 is provided at Appendix A to this report

 

 

(g)  Parts of the Council’s Area – Band D Council Taxes

     

Parish	Basic Tax     Col 1	Special Expenses Tax   Col 2	Eastleigh BC total Council Tax Col 3	Parish Council Council Tax Col 4	Total Eastleigh BC & Parish Council Tax Col 5
	£   p	£   p	£   p	£   p	£   p
Allbrook & North Boyatt	104.70	19.45	124.15	48.80	172.95
Bishopstoke	104.70	20.50	125.20	47.96	173.16
Botley	104.70	10.48	115.18	106.42	221.60
Bursledon	104.70	19.17	123.87	61.84	185.71
Chandler’s Ford	104.70	15.74	120.44	50.27	170.71
Fair Oak and Horton Heath	104.70	13.26	117.96	94.51	212.47
Hamble-Le-Rice	104.70	14.01	118.71	114.03	232.74
Hedge End	104.70	9.38	114.08	88.54	202.62
Hound	104.70	29.81	134.51	118.14	252.65
West End	104.70	17.87	122.57	85.26	207.83
All other parts of the Council’s Area	104.70	77.51	182.21	-	182.21

 

being the amounts at Column 3 of the above table given by adding to the amount at 5(f) above to the amounts of the special item or items relating to dwellings in those parts of the Council’s area mentioned above divided in each case by the amount at 3(b) above, calculated by the Council, in accordance with Section 34(3) of the Act, as the basic amounts of its Council Tax for the year for dwellings in those parts of its area to which one or more special items relate. Column 4 shows the Parish/Town Council Tax, and Column 5 shows the total Council Taxes for both Eastleigh Borough Council together with each individual Parish/Town Council.

 

(h)                               Parts of the Council’s Area – Council Tax Bands A - H

                                               

Part of the Council's Area	Valuation Bands
	A	B	C	D	E	F	G	H
Parish	£ p	£ p	£ p	£ p	£ p	£ p	£ p	£ p
Allbrook & North Boyatt	115.30	134.52	153.74	172.95	211.38	249.82	288.25	345.90
Bishopstoke	115.44	134.68	153.92	173.16	211.64	250.12	288.60	346.32
Botley	147.74	172.35	196.98	221.60	270.85	320.09	369.34	443.20
Bursledon	123.81	144.44	165.08	185.71	226.98	268.24	309.52	371.42
Chandler’s Ford	113.80	132.78	151.74	170.71	208.64	246.58	284.51	341.42
Fair Oak and Horton Heath	141.65	165.26	188.86	212.47	259.68	306.90	354.12	424.94
Hamble-Le-Rice	155.16	181.02	206.88	232.74	284.46	336.18	387.90	465.48
Hedge End	135.08	157.59	180.10	202.62	247.65	292.67	337.70	405.24
Hound	168.43	196.51	224.57	252.65	308.79	364.94	421.08	505.30
West End	138.55	161.64	184.74	207.83	254.02	300.20	346.38	415.66
All other parts of the Council's area	121.47	141.72	161.96	182.21	222.70	263.19	303.68	364.42

being the amounts given by multiplying the amounts at 5(g) (Column 5) above by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation Band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands.

 

(6)       That it be noted that for the year 2017/18 Hampshire County Council (including Adult Social Care), Hampshire Fire and Rescue and the Police and Crime Commissioner for Hampshire have stated the precepts to be issued to the Council, in accordance with Section 40 of the Act, and these precepts are provided in detail at Appendix B to this report and produce a Council Tax charge for each of the categories of dwellings shown below:-

     

Precepting Authority	Valuation Bands
	A	B	C	D	E	F	G	H
	£ p	£ p	£ p	£ p	£ p	£ p	£ p	£ p
Hampshire County Council	719.99	839.98	959.98	1,079.98	1,319.98	1,559.97	1,799.97	2,159.96
Hampshire Adult Social Care	35.41	41.32	47.22	53.12	64.92	76.73	88.53	106.24
Police & Crime Commissioner for Hampshire	110.31	128.69	147.08	165.46	202.23	239.00	275.77	330.92
Hampshire Fire and Rescue	42.56	49.65	56.75	63.84	78.03	92.21	106.40	127.68

 

(7)       That, having calculated the aggregate in each case of the amounts at 5(h) and 6 above, the Council, in accordance with Section 30 (2) of the Act, hereby sets the following amounts as the amounts of Council Tax for the year 2017/2018 for each of the categories of dwellings shown below:-

 

Part of the Council's Area	Valuation Bands
	A	B	C	D	E	F	G	H
Parish	£ p	£ p	£ p	£ p	£ p	£ p	£ p	£ p
Allbrook & North Boyatt	1,023.57	1,194.16	1,364.77	1,535.35	1,876.54	2,217.73	2,558.92	3,070.70
Bishopstoke	1,023.71	1,194.32	1,364.95	1,535.56	1,876.80	2,218.03	2,559.27	3,071.12
Botley	1,056.01	1,231.99	1,408.01	1,584.00	1,936.01	2,288.00	2,640.01	3,168.00
Bursledon	1,032.08	1,204.08	1,376.11	1,548.11	1,892.14	2,236.15	2,580.19	3,096.22
Chandler’s Ford	1,022.07	1,192.42	1,362.77	1,533.11	1,873.80	2,214.49	2,555.18	3,066.22
Fair Oak and Horton Heath	1,049.92	1,224.90	1,399.89	1,574.87	1,924.84	2,274.81	2,624.79	3,149.74
Hamble-Le-Rice	1,063.43	1,240.66	1,417.91	1,595.14	1,949.62	2,304.09	2,658.57	3,190.28
Hedge End	1,043.35	1,217.23	1,391.13	1,565.02	1,912.81	2,260.58	2,608.37	3,130.04
Hound	1,076.70	1,256.15	1,435.60	1,615.05	1,973.95	2,332.85	2,691.75	3,230.10
West End	1,046.82	1,221.28	1,395.77	1,570.23	1,919.18	2,268.11	2,617.05	3,140.46
All other parts of the Council's area	1,029.74	1,201.36	1,372.99	1,544.61	1,887.86	2,231.10	2,574.35	3,089.22

 

(8)         The amount of Band D Council Tax levied in respect of special expenses and Parish Councils in each Parish is as follows:

 

Parish	Parish Precept	Special Expenses	Total
	£ p	£ p	£ p
Allbrook & North Boyatt	48.80	19.45	68.25
Bishopstoke	47.96	20.50	68.46
Botley	106.42	10.48	116.90
Bursledon	61.84	19.17	81.01
Chandler’s Ford	50.27	15.74	66.01
Fair Oak and Horton Heath	94.51	13.26	107.77
Hamble-Le-Rice	114.03	14.01	128.04
Hedge End	88.54	9.38	97.92
Hound	118.14	29.81	147.95
West End	85.26	17.87	103.13
All other parts of the Borough	-	77.51	77.51

 

To consider the recommendations of the Cabinet meeting to be held on 16 February 2017:

 

Treasury Management Strategy for 2017/18

RESOLVED –

 

(1)      That the Treasury Management Strategy for 2017/18 (Appendix A of the report), be approved;

 

(2)      That the Prudential Indicators for 2016/17 to 2019/20 (Appendix C of the report), be approved; and

 

(3)      That the Minimum Revenue Provision statement for 2016/17 (Appendix E of the report), be agreed.

Consideration was given to the report of the Chief Executive that set out nominations for the 2017 Citizen of Honour Awards.

 

RESOLVED –

 

That  the nominations of the following Citizens of Honour agreed by the Mayor, Deputy Mayor, Liberal Democrat Group and Conservative Group Leaders be confirmed:

 

Mr David Carter MBE and Mrs Rachel Carter

Mr James William Vaughan MBE

Mr Graham Taylor

Consideration was given to the report of the Monitoring Officer that recommended changes to the Council’s Constitution to take account of amendments necessary to the scheme of delegation following the introduction of stage one of the Future Eastleigh programme and as a result of the transfer of the administration of Hackney Carriage, Private Hire and certain other miscellaneous licences to Southampton City Council.  In addition the opportunity was taken to bring a number of other areas such as financial limits up to date.

 

RESOLVED –

 

(1)         That the revised amendments to the Scheme of Delegation set out in the Constitution as shown in the appendix to the report and in Paragraph 4 of the report be adopted; and

 

(2)         That it be delegated authority be given to the Chief Executive, Interim Corporate Director and the Monitoring Officer to amend the Scheme of Delegation to ensure continuity during the implementation of the Future Eastleigh structure.

RESOLVED –

 

That Councillor Sollitt be appointed Chairman, and Councillor Wayne Irish be appointed Vice-Chairman, to Eastleigh Local Area Committee and Councillor Winstanley be appointed as Vice Chairman of the Licensing Committee for the remainder of the 2016/17 municipal year.

Councillor Airey, Cabinet Member for Transport, reported that the Stoke Common 42 Taxi Share had been re-introduced by Hampshire County Council. The service served Drake Road, Jockey Lane, Foresters Arms, Mount Hospital and St. Mary’s Church and replaced a Xelabus route which was withdrawn following the ending of financial support from a supermarket. The Taxi Share operated on Wednesday and Friday and left Stoke Common at 09.30, returning from Eastleigh Bus Station at 11.30. The service was similar to a bus service except that passengers would need to book in advance. Registration and booking information was available from the County Council on 01962 846786.

 

Councillor Craig, Cabinet Member for Health and Community Safety, reported that The Point were holding another accessible cinema event on 14 March – Singing In The Rain, following the success of West Side Story which 45 people attended. She advised that it was £5 per ticket and carers were free. There would also be a showing of High Society on 18 April 2017.

 

Councillor Bicknell, Cabinet Member for Social Policy, also reported that the Cabinet had approved grants for One Community of £82,281 and Citizens Advice Bureau of £182,367, and other grants for Borough wide organisations.

 

Councillor Grajewski asked the following question of Councillor House:

 

"Does the Leader agree with the objectives of the Neighbourhood Planning Bill and the Housing White Paper to further empower local people to have a greater say in shaping their local areas and ensuring that communities have a stronger voice in the planning process?"

 

The Leader replied that he felt neutral on this subject as there were no different clauses in this and it was largely technical in dealing with how planning applications were delivered. He advised that the Housing White Paper would help to deliver new homes. There was no inclusion for empowerment of local communities to shape their communities.  He advised that at Eastleigh due to the Local Area Committee set up local Councillors took decisions in their own areas and that few Councils allowed that level of participation.

Councillor Grajewski then asked “Can the Leader please explain why Eastleigh Borough Council seems not to be fulfilling its responsibility to share its own up-to-date plan-making evidence with those bodies in the borough engaged in developing neighbourhood plans, namely the Strategic Land Availability Assessment work, up-to-date evidence of housing need and all of the policies which will sit alongside its own draft plan? How can neighbourhood plans be developed if the local planning authority is not constructively engaging with local communities throughout the process? And is the Council in danger of having its next Plan thrown out by the Inspector for being unsound if full co-operation on neighbourhood planning hasn’t happened?”

The Leader advised that the Council would make the finished documents available on the website and that a series of documents would be published over the coming months. He advised that neighbourhood planning had not been successful in Eastleigh due to the Local Area System used, however using this system allowed the Parish Councils to be involved in the planning process and worked well. No Parish area had wanted to see more development than that suggested by the Council.

 

RESOLVED -

 

That the Minutes of the following meetings be received: