Agenda and minutes

Council
Thursday, 18 October 2018 7:00 pm

Venue: Auditorium, The Point, Leigh Road, Eastleigh, SO50 9DE

Contact: Laura Johnston, Performance and Governance Lead Specialist; Tel: 023 8068 8041; Email:  laura.johnston@eastleigh.gov.uk 

Items
No. Item

25.

MINUTES pdf icon PDF 108 KB

To approve as a correct record the Minutes of the Council meeting held on 17 July 2018.

Minutes:

Cllr Parker-Jones requested that answers to Members Questions be printed in the minutes of the meeting for clarity as a member of the public would not be able to understand what had happened.

 

RESOLVED -

 

That the Minutes of the meeting held on 19 July 2018 be agreed as a correct record; subject to Cllr Campbell’s Cabinet Statement being included: which was inadvertently omitted from the minutes.

 

26.

MAYOR'S ANNOUNCEMENTS

Minutes:

The Mayor welcomed everyone to the meeting and gave an overview of recent council highlights:

 

·         Eastleigh Local Area Committee had approved an application for a major new office development on the old civic offices site in Leigh Road, Eastleigh. The new development would consist of a four-storey office and would add to the Council’s property portfolio, providing a significant rental income.

 

·         The Mayor had officially opened the new Woodland Café and indoor play area at Itchen Valley Country Park. The café had launched its new menu that week and was part of a range of planned improvements. 

 

·         Hamble-le-Rice’s new Mercury Library and Community Hub had been officially named last month.  The new facility had been named after the training ship, TS Mercury.

 

·         The team responsible for keeping the streets of Eastleigh Borough clean and well maintained had been recognised as the best in the UK. The Council’s Direct Services team were named the Best Service Team: Street Cleansing and Streetscene Service by the Association for Public Service Excellence which was the industry’s equivalent of the Oscars.

 

·         The Council supported Homes Week 2018 as part of a campaign to raise awareness of empty homes and provide information on the help and advice that was available locally.

 

·         Hundreds enjoyed the Eastleigh Remembers event marking 100 years since the end of World War One.

 

·         Work on the new £7 million Football Hub in Stoneham Lane was due to get under way imminently.

 

·         A new showroom for the Hendy car dealership on part of the Council’s former civic offices site was due to open towards the end of the year.

 

·         Residents were moving into new homes at Woodside Avenue and Hatch Farm developments and would shortly be moving into new homes at Stoneham Park.

 

·         Remembrance Services would take place at the Leigh Road Recreation Ground memorial and the Military Cemetery at the Royal Victoria Country Park on Sunday 11 November 2018. This year’s event would be particularly poignant as it commemorated the centenary of the end of the First World War.

 

·           The Christmas Lights Switch-On and Fun Day would take place on Saturday 17 November 2018.

 

27.

DECLARATIONS OF INTEREST

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor David Airey declared a Personal Interest in agenda item 6, Cabinet 18/10 (ii) Southampton Airport Draft Master Plan, because he is Vice Chairman of Southampton Airport Consultative Committee

 

Councillor Janice Asman declared a Personal Interest in agenda item 6, Cabinet 18/10 (ii) Southampton Airport Draft Master Plan, because she is a Member of Southampton Airport Consultative Committee

 

Councillor Nicholas Couldrey declared a Disclosable Pecuniary Interest in agenda item 6, Cabinet 18/10 (i) Eastleigh Borough Council Local Plan, because he owns land in the affected area

 

Councillor Paul Bicknell declared a Personal Interest in agenda item 6, Cabinet 18/10 (ii) Southampton Airport Draft Master Plan, because he is a Member of Southampton Airport Consultative Committee

 

Councillor Ray Dean declared a Personal Interest in agenda item 6, Cabinet 18/10 (ii) Southampton Airport Draft Master Plan, because he is a Member of Southampton Airport Consultative Committee

28.

LEADER'S REPORT

Minutes:

The Leader reminded Council that they had resolved to write to the Secretary of State for Transport at the last meeting regarding the M27 Smart Motorway Resurfacing.  Councillor House had received a response that day stating that a final announcement was expected in the next few months.  This was not the certainty the Council were expecting as funding had been allocated for the surfacing between junctions 5 to 7.  Councillor House was hopeful that the Government would not run away from this promise as it had from that of a relief road for Eastleigh.

29.

RECOMMENDATIONS (INCLUDING CALL-INS) REQUIRING DECISION

Cabinet – 4 October 2018

 

    (i)        That the Medium Term Financial Plan be recommended to Council for approval (Minute 34); and

 

  (ii)        That Council approves the changes to the prudential indicators as set out in appendix A to the report (Minute 35).  

 

Cabinet – 18 October 2018

 

    (i)        Eastleigh Borough Local Plan – to be tabled at Council on 18 October 2018; and

 

  (ii)        Southampton Airport’s Masterplan Consultation – to be tabled at Council on 18 October 2018.

Minutes:

Consideration was given to the following Minutes:

 

Cabinet – 4 October 2018

 

(i)            Medium Term Financial Plan (Minute 34)

 

(ii)          Prudential Indicators (Minute 35)

 

RESOLVED –

 

That the Medium Term Financial Plan and changes to Prudential Indicators be approved.

 

(NOTE – Councillors Grajewski and House spoke on this item)

 

Cabinet – 18 October 2018 (tabled at the meeting)

 

(i)            Local Plan (Minute 44)

 

RESOLVED –

 

(1)         That the Eastleigh Borough Local Plan (2016-2036) for the purpose of its submission to the Secretary of State for independent examination under section 20 of the Planning and Compulsory Purchase Act 2004 (the PCPA 2004) (see Appendix 1 to the report) be approved;

 

(2)         That the submission documents prepared pursuant to Regulation 22 of the Town and Country Planning (Local Planning) (England) Regulations 2012 (the Local Planning Regulations) (see Appendices 2,3 and 5 to the report) be approved; and

 

(3)         That delegated authority be given to the Chief Executive for the following matters relating to the Local Plan:

(a)       to submit the Local Plan together with the submission documents prepared pursuant to Regulation 22 of the Local Planning Regulations;

(b)      to make non-material amendments to the Local Plan and/or its Policies Maps prior to submission;

(c)       to finalise the evidence base prior to submission (subject to the fact that if changes are significant, the Local Plan shall be returned to Cabinet and Full Council for further decision); and

 

(d)      to take or authorise such steps as may be necessary for the independent examination of the Local Plan to be completed, including:

                                          i.    proposing, requesting from and discussing with the Inspector, at submission and through the examination, ‘main modifications’ to the wording of the Local Plan to ensure its soundness and legal compliance, in accordance with section 20(7C) of the PCPA 2004 (noting that ‘main modifications’ will subsequently be subject to public consultation prior to the completion of the examination and approved by Council);

                                        ii.    indicating ‘additional modifications’ to the wording of the Local Plan (noting that these will relate to minor changes which do not materially affect the policies in or soundness of the Plan and will subsequently be approved by Council at adoption);

 

                                       iii.    entering into Memorandums of Understanding or ‘Statements of Common Ground’ with third parties such as statutory agencies and adjoining Councils;

                                       iv.    undertaking other tasks pursuant to informing and ensuring the effective running of the examination, including making submissions to the Inspector and providing to the Inspector such further or revised documents or information as may be necessary;

                                        v.    engaging in consultation; and

                                       vi.    publishing the recommendations of the Inspector in accordance with section 20(8) of the PCPA 2004 and Regulation 25 of the Local Planning Regulations.

 

(NOTES – (a) Representations were made by: two members of the public, one member of Action Against Destructive Development, one member of the Eastleigh Labour Party and Mims Davis MP, b) Councillors Couldrey declared a disclosable pecuniary interest in this item and left the room before it was considered; and c) A recorded vote was requested, and duly supported, for the tabled recommendations at minute 45, the result of which was as follows:

 

FOR: Councillors: Airey, Allingham, Asman, Bicknell, Bourne, Broadhurst, Campbell, Corben, Craig, Cross, Doguie, Gomer, House, Irish, Jurd, Kyrle, Mann, Manning, Pragnell, Reynolds, Rich, Tennent, Trace and Tyson-Payne.

 

AGAINST – Atkinson, Broomfield, Dean, Grajewski, Hughes, Parker-Jones and Tidridge.

 

FOR: 25; AGAINST: 7)

 

(ii)          Southampton Airport Draft Masterplan (Minute 45)

 

RESOLVED –

 

That the consultation response be approved.

 

(NOTE – Councillors Airey, Asman, Bicknell and Dean declared personal interests in this item as members of Southampton Airport Consultative Committee.)

30.

MOTION

To consider the following Motion, to be moved by Councillor Bourne:

 

“Council notes that it is now more than two years since the Referendum and the Government has still to present to the public a deal with the European Union that secures a strong and stable place for Britain in the world, or that delivers on the promises of the Leave campaign.

 

Council further notes that since the vote:

a)    Britain has gone from the top of the G7 for economic growth to the bottom,

b)    Private business and public-sector organisations such as the NHS are facing labour shortages,  

c)    Inflation caused by Brexit-related depreciation of the pound is driving up living costs for the least well-off and further squeezing living standards,  

d) Confidence of investors and established businesses is ebbing with jobs moving away from the UK, and

e) Essential research and innovation funding through the UK’s participation in Horizon 2020 has already fallen by over £100m.

 

Council concludes that a ‘hard’ or ‘no deal’ Brexit will harm the prosperity of Eastleigh residents and calls on the Government to avoid any form of Brexit that would:

a)    Leave UK businesses outside of either the EU single market or the EU’s international trade deals, threatening tariff-free trade and supply chains including stock in our shops, raw materials, medicines and other essential goods,

b)    Create delays for residents and visitors entering or leaving the United Kingdom at its borders,

c)    Lose access to vital institutions and infrastructure such as Galileo and the European Medicines Agency,

d)    Divide the United Kingdom by separating Northern Ireland from Great Britain,


and thus calls for the British people to be given a vote on whatever deal the Government ends up negotiating along with the opportunity to vote on keeping the many benefits Britons enjoy by staying in the European Union, and urges Eastleigh’s MPs to support a final decision by the British people with the option to withdraw Article 50 and remain in the European Union.”

Minutes:

Councillor Bourne moved the following motion:

 

To consider the following Motion, to be moved by Councillor Bourne:

 

“Council notes that it is now more than two years since the Referendum and the Government has still to present to the public a deal with the European Union that secures a strong and stable place for Britain in the world, or that delivers on the promises of the Leave campaign.

 

Council further notes that since the vote:

a)    Britain has gone from the top of the G7 for economic growth to the bottom,

b)    Private business and public-sector organisations such as the NHS are facing labour shortages,  

c)    Inflation caused by Brexit-related depreciation of the pound is driving up living costs for the least well-off and further squeezing living standards,  

d) Confidence of investors and established businesses is ebbing with jobs moving away from the UK, and

e) Essential research and innovation funding through the UK’s participation in Horizon 2020 has already fallen by over £100m.

 

Council concludes that a ‘hard’ or ‘no deal’ Brexit will harm the prosperity of Eastleigh residents and calls on the Government to avoid any form of Brexit that would:

a)    Leave UK businesses outside of either the EU single market or the EU’s international trade deals, threatening tariff-free trade and supply chains including stock in our shops, raw materials, medicines and other essential goods,

b)    Create delays for residents and visitors entering or leaving the United Kingdom at its borders,

c)    Lose access to vital institutions and infrastructure such as Galileo and the European Medicines Agency,

d)    Divide the United Kingdom by separating Northern Ireland from Great Britain,


and thus calls for the British people to be given a vote on whatever deal the Government ends up negotiating along with the opportunity to vote on keeping the many benefits Britons enjoy by staying in the European Union, and urges Eastleigh’s MPs to support a final decision by the British people with the option to withdraw Article 50 and remain in the European Union.”

 

RESOLVED –

 

That the motion be approved.

31.

AMENDMENTS TO THE CONSTITUTION DOCX 28 KB

Additional documents:

Minutes:

Consideration was given to the report of the Monitoring Officer that recommended changes to the Council’s Constitution which included necessary changes to Part 3 (Responsibility for Functions) and Part 4 (Rules for Procedure).

 

Cllr’s Parker-Jones and Tyson-Payne requested that the Council’s Constitution be gender neutral using such terms as ‘their’ rather than ‘his’ or ‘her’.  Cllr House agreed that this would be included in the new version of the Constitution when it was produced.

 

RESOLVED –

 

That the revised amendments to the Constitution be ADOPTED as set out in the report.

32.

MEMBERS' QUESTIONS pdf icon PDF 36 KB

To deal with questions from Members to the Leader and Cabinet Councillors on Cabinet decisions, performance and strategy. 

Minutes:

There were Members’ questions as set out in the Agenda, and supplementary questions, were answered by the Leader.

33.

CABINET STATEMENTS

To receive statements, if any, by the Leader/Cabinet Councillors on Cabinet matters and to deal with any related questions.

Minutes:

There were none on this occasion.

34.

RESOLVED ITEMS - FOR NOTING AND QUESTIONS ONLY

Minutes:

RESOLVED -

 

That the Minutes of the following meetings be received: 

 

CABINET

 

(a)  16 July2018

(b)  3 September 2018

(c)  4 October 2018

 

AUDIT AND RESOURCES COMMITTEE

 

(d)  10 July 2018

(e)  2 October 2018

 

POLICY AND PERFORMANCE COMMITTEE

 

(f)   13 September 2018

 

BISHOPSTOKE, FAIR OAK AND HORTON HEATH LOCA AREA COMMITTEE

 

(g)  11 July 2018

(h)  19 September 2018

 

BURSLEDON, HAMBLE-LE-RICE AND HOUND LOCAL AREA COMMITTEE

 

(i)    26 July 2018

(j)    20 September 2018

 

CHANDLER’S FORD AND HILTINGBURY LOCAL AREA COMMITTEE

 

(k)  12 September 2018

 

EASTLEIGH LOCAL AREA COMMITTEE

 

(l)    4 September 2018

 

HEDGE END, WEST END AND BOTLEY LOCAL AREA COMMITTEE

 

(m)                23 July 2018

(n)  1 October 2018