Agenda and minutes

Budget, Council
Thursday, 22 February 2018 7:00 pm

Venue: The Rose Theatre, Barton Peveril Sixth Form College, Chestnut Avenue, Eastleigh, Hampshire, SO50 5ZA

Contact: Kath Richards, Senior Specialist Elections and Democratic Services; Tel: 023 8068 8342; Email:  kath.richards@eastleigh.gov.uk  Tel: 023 8068 8342; Email:  kath.richards@eastleigh.gov.uk

Items
No. Item

42.

MAYOR'S ANNOUNCEMENTS

Minutes:

The Mayor welcomed everyone to the meeting and gave an overview of recent Council highlights:

 

·         That the Borough’s superb new Leisure Centre – Places Leisure Eastleigh – hosted a celebration day on 17 February 2018, Olympic Swimming Gold Medallist, Rebecca Adlington was in attendance and she rightly described it as “an incredible venue”.

 

·         That the sporting achievements and dedication of talented local people were recognised at the eighth annual Eastleigh Sports Awards, held at the Hilton at the Ageas Bowl.  

 

·         Eastleigh’s StreetScene team celebrated picking up a prestigious national award – for the seventh year running.

 

·         She had sent a letter of support to Borough’s French twin town of Villeneuve-St-Georges following the floods that had affected that part of France, forcing hundreds of local people from their homes.

43.

MINUTES pdf icon PDF 174 KB

To approve as a correct record the Minutes of the Council meeting held on 11 December 2017.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 11 December 2017 be agreed as a correct record.

44.

DECLARATIONS OF INTEREST

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

45.

LEADER'S REPORT

Minutes:

There was no Leader’s report on this occasion.

46.

BUDGET RECOMMENDATIONS (INCLUDING CALL-INS) REQUIRING DECISION

Minutes:

Consideration was given to the recommendations contained in the Minutes of the Cabinet meeting held on 15 February 2018, taking into account the Minutes of the Policy and Performance Scrutiny Panel held on 8 February 2018, concerning the 2018/19 Budget.

46a

GENERAL FUND REVENUE BUDGET DOCX 17 KB

A Procedure Note is attached

 

To consider the General Fund Revenue Budget recommendations from the Cabinet meeting to be held on 15 February 2018 (to follow), taking into account the Minutes of the Meeting of the Policy and Performance Scrutiny Panel held on 8 February 2018, which is also attached herewith.

 

To then consider the report of the Corporate Director - Support Services (Chief Financial Officer) regarding Council Tax for 2018/19.

 

Additional documents:

Minutes:

 

Consideration was given to a report of the Corporate Director Support Services (Chief Finance Officer) giving details  of the Borough’s Council Tax Requirement, including special expenses and that of the other major preceptors (Hampshire County Council, Hampshire Fire and Rescue and The Police and Crime Commissioner for Hampshire) and sets the Council Tax charges for 2018/19.

 

Council Tax Resolutions

 

1.            The revenue estimates for 2018/19 were considered at Cabinet on Thursday 15 February 2018 and the minutes were made available at Council;

 

2.            Any expenses incurred by the Council in performing in part of its area a function performed elsewhere in its area by a Parish Council/Town Council shall not be treated as special expenses for the purpose of Section 35 of the Local Government Finance Act 1992, except in the case of the following special items relating to the non-parished area the aggregate amount of which is £514,233 and which is shown as part of the total of special items at paragraph (5) (e) below:-

 

(a)                  Playing Fields

 

(b)                  Allotments

 

(c)                  Cemeteries

 

(d)                  Town Centre Christmas Lighting

 

(e)                  Children’s Play Areas

 

(f)                   Public Toilets

 

(g)                  Bus Shelters

 

(h)                  Bowls Facilities

 

(i)                    Eastleigh Town Centre Christmas Event

 

(j)                    Police Community Support Officers

 

(k)                  Countryside sites

 

(l)                    Open Spaces, Parks and Recreation Areas

 

(m)                 Tree Management and Maintenance

 

and the following special items relating to individual Parishes the aggregate amount of which is £571,416 and which is also shown as part of special items at paragraph (5) (e) below:

 

(n)                  Cemeteries

 

(o)                  Children’s Play Areas

 

(p)                  Public Toilets

 

(q)                  Bus Shelters

 

(r)                   Playing Fields

 

(s)                  Countryside sites

 

(t)                    Open Spaces, Parks and Recreation Areas

 

(u)                  Tree Management and Maintenance

 

3.         That using delegated powers the Chief Financial Officer has calculated the following amounts for the year 2018/19, be noted [Item T in the formula in Section 31B(1) of the Local Government Finance Act 1992, as amended (the "Act")]:-

 

(a)          44,805.97 being the amount of Band D equivalent properties calculated by the Council, in accordance with regulation 3 of the Local Authorities (Calculation of Council Tax Base) (England ) Regulations 2012, as its council Tax Base for the year;

 

(b)          The individual Tax Base elements of the Council’s Area – dwellings in Parishes and the Non-Parished area

 

Tax Base

 

 

Allbrook & North Boyatt

709.99

Bishopstoke

3,344.76

Botley

1,941.53

Bursledon

2,209.75

Chandler’s Ford

9,114.70

Fair Oak & Horton Heath

3,806.93

Hamble-Le-Rice

1,911.20

Hedge End

7,500.97

Hound

2,426.74

West End

4,406.10

Non-Parished Area

7,433.30

 

44,805.97

 

3.            The budgeted Council Tax requirement for the Council’s own purposes for 2018/19 (excluding Parish precepts) is £5,776,830 (rounded to the nearest £10).

4.         That the following amounts be calculated for the year 2018/19 in accordance with Sections 31 and sections 34 to 36 of the Act:

           

(a)

£59,445,260

Being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act taking into account all precepts issued to it by Parish Council

(b)

£53,668,426

Being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act.

(c)

£8,784,189

 

Being the amount by which the aggregate at 5(a) above exceeds the aggregate at 5(b) above, calculated by the Council in accordance with Section 31A(4) of the Act as its Council Tax requirement for the year. (Item R in the formula in Section 31B(1) of the Act).

(d)

£196.05

Being the amount at 5(c) above (Item R), all divided by Item T (3(a) above), calculated by the Council, in accordance with Section 31B(1) of the Act, as the basic amount of its Council Tax for the year (including Parish precept          

(e)

£4,093,004

Being the aggregate amount of all special items (Special expenses and Parish precepts) referred to in Section 34 of the Act          

(f)

£104.70

Being the amount at 5(d) above less the result given by dividing the amount at 5(e) above divided by Item T (3(a) above), calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in all areas (Special expenses and/or Parish precept apply in all areas in excess of this basic Council Tax amount)

 

Detail of how the amounts are calculated in the above table at Section 5 is provided at Appendix A to this report

 

(g)  Parts of the Council’s Area – Band D Council Taxes

     

Parish

Basic Tax

 

 

Col 1

Special Expenses Tax

 

Col 2

Eastleigh BC total Council Tax

Col 3

Parish Council

Council Tax Col 4

Total Eastleigh BC & Parish Council Tax

Col 5

 

£   p

£   p

£   p

£   p

£   p

Allbrook & North Boyatt

104.70

19.45

124.15

48.80

172.95

Bishopstoke

104.70

20.50

125.20

55.15

180.35

Botley

104.70

10.48

115.18

109.08

224.26

Bursledon

104.70

19.17

123.87

61.84

185.71

Chandler’s Ford

104.70

14.00

118.70

50.27

168.97

Fair Oak and Horton Heath

104.70

13.26

117.96

102.47

220.43

Hamble-Le-Rice

104.70

14.01

118.71

119.73

238.44

Hedge End

104.70

9.38

114.08

88.54

202.62

Hound

104.70

29.81

134.51

129.95

264.46

West End

104.70

17.87

122.57

86.97

209.54

All other parts of the Council’s Area

104.70

69.18

173.88

-

173.88

 

being the amounts at Column 3 of the above table given by adding to the amount at 5(f) above to the amounts of the special item or items relating to dwellings in those parts of the Council’s area mentioned above divided in each case by the amount at 3(b) above, calculated by the Council, in accordance with Section 34(3) of the Act, as the basic amounts of its Council Tax for the year for dwellings in those parts of its area to which one or more special items relate. Column 4 shows the Parish/Town Council Tax, and Column 5 shows the total Council Taxes for both Eastleigh Borough Council together with each individual Parish/Town Council.


(h)       Parts of the Council’s Area – Council Tax Bands A - H

           

Part of the Council's Area

Valuation Bands

 

A

B

C

D

E

F

G

H

Parish

£ p

£ p

£ p

£ p

£ p

£ p

£ p

£ p

Allbrook & North Boyatt

115.30

134.52

153.74

172.95

211.38

249.82

288.25

345.90

Bishopstoke

120.24

140.27

160.31

180.35

220.43

260.50

300.59

360.70

Botley

149.51

174.42

199.34

224.26

274.10

323.93

373.77

448.52

Bursledon

123.81

144.44

165.08

185.71

226.98

268.24

309.52

371.42

Chandler’s Ford

112.64

131.42

150.19

168.97

206.52

244.07

281.61

337.94

Fair Oak and Horton Heath

146.95

171.45

195.93

220.43

269.41

318.40

367.38

440.86

Hamble-Le-Rice

158.96

185.45

211.95

238.44

291.43

344.41

397.40

476.88

Hedge End

135.08

157.59

180.10

202.62

247.65

292.67

337.70

405.24

Hound

176.30

205.69

235.07

264.46

323.23

382.00

440.76

528.92

West End

139.69

162.97

186.26

209.54

256.11

302.67

349.23

419.08

All other parts of the Council's area

115.92

135.24

154.56

173.88

212.52

251.16

289.80

347.76

 

being the amounts given by multiplying the amounts at 5(g) (Column 5) above by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation Band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands.

6.         That it be noted that for the year 2018/19 Hampshire County Council (including Adult Social Care), Hampshire Fire and Rescue and the Police and Crime Commissioner for Hampshire have stated the precepts to be issued to the Council, in accordance with Section 40 of the Act, and these precepts are provided in detail at Appendix B to this report and produce a Council Tax charge for each of the categories of dwellings shown below:-

 

Precepting Authority

Valuation Bands

 

A

B

C

D

E

F

G

H

 

£ p

£ p

£ p

£ p

£ p

£ p

£ p

£ p

Hampshire County Council

742.57

866.34

990.10

1,113.86

1,361.38

1,608.91

1,856.43

2,227.72

Hampshire Adult Social Care

58.07

67.74

77.42

87.10

106.46

125.81

145.17

174.20

Police & Crime Commissioner for Hampshire

118.31

138.02

157.74

177.46

216.90

256.33

295.77

354.92

Hampshire Fire and Rescue

43.83

51.13

58.44

65.74

80.35

94.96

109.57

131.48

 

7.         That, having calculated the aggregate in each case of the amounts at 5(h) and 6 above, the Council, in accordance with Section 30 (2) of the Act, hereby sets the following amounts as the amounts of Council Tax for the year 2018/2019 for each of the categories of dwellings shown below:-

 

 

Part of the Council's Area

Valuation Bands

 

A

B

C

D

E

F

G

H

Parish

£ p

£ p

£ p

£ p

£ p

£ p

£ p

£ p

Allbrook & North Boyatt

1,078.08

1,257.75

1,437.44

1,617.11

1,976.47

2,335.83

2,695.19

3,234.22

Bishopstoke

1,083.02

1,263.50

1,444.01

1,624.51

1,985.52

2,346.51

2,707.53

3,249.02

Botley

1,112.29

1,297.65

1,483.04

1,668.42

2,039.19

2,409.94

2,780.71

3,336.84

Bursledon

1,086.59

1,267.67

1,448.78

1,629.87

1,992.07

2,354.25

2,716.46

3,259.74

Chandler’s Ford

1,075.42

1,254.65

1,433.89

1,613.13

1,971.61

2,330.08

2,688.55

3,226.26

Fair Oak and Horton Heath

1,109.73

1,294.68

1,479.63

1,664.59

2,034.50

2,404.41

2,774.32

3,329.18

Hamble-Le-Rice

1,121.74

1,308.68

1,495.65

1,682.60

2,056.52

2,430.42

2,804.34

3,365.20

Hedge End

1,097.86

1,280.82

1,463.80

1,646.78

2,012.74

2,378.68

2,744.64

3,293.56

Hound

1,139.08

1,328.92

1,518.77

1,708.62

2,088.32

2,468.01

2,847.70

3,417.24

West End

1,102.47

1,286.20

1,469.96

1,653.70

2,021.20

2,388.68

2,756.17

3,307.40

All other parts of the Council's area

1,078.70

1,258.47

1,438.26

1,618.04

1,977.61

2,337.17

2,696.74

3,236.08

 

8.            The amount of Band D Council Tax levied in respect of special expenses and Parish Councils in each Parish is as follows:

 

Parish

Parish Precept

Special Expenses

Total

 

£ p

£ p

£ p

Allbrook & North Boyatt

48.80

19.45

68.25

Bishopstoke

55.15

20.50

75.65

Botley

109.08

10.48

119.56

Bursledon

61.84

19.17

81.01

Chandler’s Ford

50.27

14.00

64.27

Fair Oak and Horton Heath

102.47

13.26

115.73

Hamble-Le-Rice

119.73

14.01

133.74

Hedge End

88.54

9.38

97.92

Hound

129.95

29.81

159.76

West End

86.97

17.87

104.84

All other parts of the Borough

-

69.18

69.18

 

(NOTES: Due to legislation from Government that came into effect in February 2014 it was required that Members votes be recorded, in respect of Minute 46 the results of which are as follows:

 

The Independent Group submitted an amendment to the Revenue Budget and the following Recorded Vote occurred.

 

FOR: Allingham; M Sollitt, S Solitt and Thomas

 

AGAINST: Councillors - Airey; Asman; Atkinson; Bicknell; A Broadhurst; H Broadhurst; Campbell; Clarke; Corben; Couldrey; Craig; Cross; Garton; Grajewski; Hall: Hatfield; Holden-Brown; Holes; House; Hughes; Irish; Lear; Mann: Mignot; Morris; Parkinson; Pretty; Scott; Tennent; Van Niekerk and Winstanley.

 

(FOR: 4; AGAINST: 31)

 

Voting for the substantive motion was as follows:

 

FOR: Councillors - Airey; Asman; Allingham; Bicknell; A Broadhurst; H Broadhurst; Campbell; Clarke; Corben; Couldrey; Craig; Cross; Garton; Holden-Brown; Holes; House; Irish; Mann: Mignot; Morris; Parkinson; Pretty; Scott; Tennent; Van Niekerk and Winstanley.

 

AGAINST: Atkinson; Grajewski; Hall: Hatfield; Hughes and Lear

 

ABSTAINED: M Sollitt, S Solitt and Thomas

 

(FOR: 26; AGAINST: 6 and ABSTAINED: 3)

 

Voting for the formal Council Tax resolution was formally moved, seconded and voted on as follows:

 

FOR: Councillors - Airey; Asman; Allingham; Bicknell; A Broadhurst; H Broadhurst; Campbell; Clarke; Corben; Couldrey; Craig; Cross; Garton; Holden-Brown; Holes; House; Irish; Mann: Mignot; Morris; Parkinson; Pretty; Scott; Tennent; Van Niekerk and Winstanley.

 

AGAINST: Atkinson; Grajewski; Hall: Hatfield; Hughes and Lear

 

ABSTAINED: M Sollitt, S Solitt and Thomas

 

(FOR: 26; AGAINST: 6 and ABSTAINED: 3)

RESOLVED - 

 

(1)         That the revised Budget for 2017/18 (para 12) be approved;

 

(2)         That the net revenue Budget requirement for 2018/19 at £9,679,980 and note the impact on the Council’s General Fund Balance (paragraph 12) be set;

 

(3)         That the Local Government Finance settlement for 2018/19 (paragraphs 16-17) be noted;

(4)         That the budget growth of £1,497,000 in 2017/18 and £1,110,000 in 2018/19 (paragraphs 25-37) be approved;

 

(5)         That the increase to the Council Tax for Eastleigh Borough Council by 0% for 2018/19 (para 10 (i)) be agreed;

 

(6)         That the Special Expenses for Parished and Non-Parished areas (paragraphs 23-24) be approved;

 

(7)         That the Fees and Charges for community groups at The Point, The Hub (including car parking charges) and parking charges in Eastleigh Town Centre, Primary Authority work and environmental information requests as detailed in paragraphs 38-44 and Appendix D to the report be approved;

 

(8)         That £500,000 of funding for Bursledon GP Surgery to be changed from New Homes Bonus to Developers Contributions (paragraphs 52-54) be approved;

 

(9)         That the change of £200,000 funding from Developers’ Contributions to the New Homes Bonus  for Hamble Library (paragraphs 52-54) be approved;

 

(10)      That the £200,000 funding from the New Homes Bonus for the improved community facilities at the Romsey Road development (paragraphs 52-54) be approved;

(11)      That £7,500,000 be allocated from New Homes Bonus and unallocated Housing Grant to fund an additional programme of affordable housing from 2018/19 to 2021/22;

(12)      That New Homes Bonus be allocated to fund additional projects with £1,000,000 for community facilities at Bishopstoke (Memorial Hall and Itchen Avenue/Whalesmead Estate), £900,000 towards road infrastructure projects to relieve congestion on the eastern approach to Eastleigh and £800,000 towards additional sports and community facilities at Hedge End (Wildern Pool roof and HEYCA); and

(13)      That future New Homes Bonus from land west of Horton Heath, at Local Plan development sites at Woodhouse Lane/Winchester Street/Boorley Gardens, and the Strategic Growth Area be hypothecated to fund community infrastructure in those areas.

46b

TREASURY MANAGEMENT STRATEGY FOR 2018/2019 DOCX 15 KB

To consider the recommendations of the Cabinet meeting on 15 February 2018:

 

To consider the Treasury Management Strategy for 2018/19 recommendations from the Cabinet meeting to be held on 15 February 2018, taking into account the Minutes of the Meeting of the Audit and Resources Committee held on 13 February 2018 which are attached herewith.

Additional documents:

Minutes:

 

RESOLVED -

 

(1)          That the Treasury Management Strategy (TMS) For 2018/19 (Appendix A to the report) be approved;

 

(2)          That the Prudential Indicators For 2017/18 To 2020/21 (Appendix C top the report) be approved; and

 

(3)          That the Minimum Revenue Provision (MRP) Statement for 2017/18 (Appendix E to the report) be approved.

47.

CABINET STATEMENTS

To receive statements, if any, by the Leader/Cabinet Councillors on Cabinet matters and to deal with any related questions.

Minutes:

There were none on this occasion.

 

48.

MEMBERS' QUESTIONS

No Members Questions have been submitted.

Minutes:

There were no Member’s questions on this occasion.

49.

RESOLVED ITEMS - FOR NOTING AND QUESTIONS ONLY

Minutes:

RESOLVED -

 

That the Minutes of the following meetings be received: 

 

CABINET

 

a) 11 December 2017

b) 15 February 2018

 

ADMINISTRATION COMMITTEE

c) 20 February 2018

 

AUDIT AND RESOURCES COMMITTEE

d) 5 December 2017

e) 16 January 2018

f) 13 February 2018

 

POLICY AND PERFORMANCE SCRUTINY PANEL

g) 11 January 2018

h) 8 February 2018

i) 12 February 2018

 

BISHOPSTOKE, FAIR OAK AND HORTON HEATH LOCAL AREA

COMMITTEE

j) 5 December 2017

k) 24 January 2018

 

BURSLEDON, HAMBLE-LE-RICE AND HOUND LOCAL AREA COMMITTEE

l) 25 January 2018

 

CHANDLER'S FORD AND HILTINGBURY LOCAL AREA COMMITTEE

m) 17 January 2018

 

EASTLEIGH LOCAL AREA COMMITTEE

n) 30 January 2018

o) 20 February 2018

 

HEDGE END, WEST END AND BOTLEY, LOCAL AREA COMMITTEE

p) 22 January 2018