Agenda and minutes

Eastleigh Local Area Committee - Thursday, 7 March 2019 7:00 pm

Venue: Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Contact: Catherine Collins, Case Management Officer Tel: 023 8068 8326; Email:  Catherine.collins@eastleigh.gov.uk  Guy Riddoch, Local Area Manager Tel: 023 8068 3369; Email:  guy.riddoch@eastleigh.gov.uk

Items
No. Item

45.

Additional Item - Appointment of Vice Chairman

Minutes:

Councillor Irish was appointed Vice Chairman for the meeting.

46.

Chairman's Report

Minutes:

The Chair reported that:

 

·  Work started this week at Grantham Green on the final major phase of improvements on Grantham Green. Our contractors are installing a new Multi-Use Games Area and climbing wall (funded in the main through external grants). We expect these new attractions to be finished by Good Friday.

·  Following on from the petition from the children of Campbell Road to this Committee, construction is due to start on Monday 11th on the new Campbell Road Play Area. The project is due to be completed by the end of March in time for the Easter holidays.

·  The Hardmoor Sports Ground improvements (Off Stoneham Lane), which include new facilities for cricket, archery and football and a two changing room pavilion and indoor archery range are well underway and due for completion by the end of the summer.

·  This Committee's project to deliver a new Job Club at the Council's Learning Centre, on Tinning Way got off to a flying start in February with fully booked sessions on Tuesday and Wednesday each week.

 

47.

Public Participation

Minutes:

Simon Payne highlighted concerns in relation to the dirt on the roads at the Stoneham development and requested the Committee look into enforcement as he thinks that they are a safety issue.

 

The Chair noted these concerns and confirmed the Committee would look into this further.

48.

Minutes pdf icon PDF 65 KB

To consider the Minutes of the meeting held on 8 January 2019.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 8th January 2019 be confirmed and signed by the Chair as a correct record.

49.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Irish declared a pecuniary interest, as a Member of the Parochial Church Council and Deputy Church Warden at North Stoneham, in agenda items 9 (Planning application - North Stoneham Park) - he left the room and did not take part on the debate or vote on the item, and in agenda item 12 (Financial Management Report, recommendation number 8) - he voted on recommendations 1-7 and then left the room and did not vote on recommendation number 8.

50.

Presentation on Planning Guidelines

Minutes:

The Development Management Senior Specialist gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

51.

Planning Application - Eastleigh Gateway, Villeneuve St Georges Way, Eastleigh, SO50 9SJ pdf icon PDF 571 KB

Construction of temporary site compound to include concrete hard-standing to accommodate a 3 storey modular office block and associated welfare facilities surrounded by 2.4 metre high hoarding, and formation of temporary site car parking for 50 vehicles surrounded by 2.4 metre high fencing with access from Villenuve St George's Way and Kornwestheim Way (Ref:F/19/84747).

 

 

Minutes:

The Committee considered the report of the Development Management Specialist  (Agenda item 7) concerning the construction of a temporary site compound to include concrete hard-standing to accommodate a 3 storey modular office block and associated welfare facilities surrounded by 2.4 metre high hoarding, and formation of temporary site car parking for 50 vehicles surrounded by 2.4 metre high fencing with access from Villenuve St George's Way and Kornwestheim Way (Ref:F/19/84747).

 

The Committee was updated as follows:

 

   Consultee Responses:

·  Health & Wellbeing Specialist – No objection

·  Tree Specialist – No objection

·  Ecology Specialist – No objection

  No representations received.

  Revision to Condition 2: from 31st March 2021 to 31st March 2022.

 

RESOLVED -

 

That permission be GRANTED.

 

 

52.

Planning application - 4 High Street, Eastleigh, SO50 5LA pdf icon PDF 902 KB

Provision of 10no. one bedroom flats above and behind retained ground and first floor commercial premises with ancillary bin and cycle storage facilities, ancillary commercial parking and new office entrance, following partial demolition to side and rear of premises (Ref:F/18/84679).

 

Minutes:

The Committee considered the report of the Development Management Specialist (Agenda item 8) concerning the provision of 10 no. one bedroom flats above and behind retained ground and first floor commercial premises with ancillary bin and cycle storage facilities, ancillary commercial parking and new office entrance, following partial demolition to side and rear of premises (Ref:F/18/84679).

 

The Committee was updated as follows:

 

  No representations received.

  No further consultee comments received.

  Paragraph 47 makes reference to a sustainability condition and adopted SPD. However, the SPD only relates to new build, not extensions/alterations. Therefore cannot insist upon usual sustainability requirements being met.

 

RESOLVED -

 

That permission be GRANTED.

 

53.

Planning application - North Stoneham Park, Chestnut Avenue/Stoneham Lane, Eastleigh SO50 9HT pdf icon PDF 245 KB

Reserved matters for appearance, landscaping, layout and scale (pursuant to outline planning permission O/15/76023 which was subject to Environmental Impact Assessment) for the provision of a Local Centre including retail units, cafe, gymnasium, community centre, nursery, offices and 26 age restricted flats within parcels 1C and 1D and associated access roads, drainage, car parking, refuse storage, boundary treatments, sub-station and other supporting works and infrastructure (Ref:RM/18/84537).

 

Minutes:

The Committee considered the report of the Development Management Specialist (Agenda item 9) on reserved matters for appearance, landscaping, layout and scale (pursuant to outline planning permission O/15/76023 which was subject to Environmental Impact Assessment) for the provision of a Local Centre including retail units, cafe, gymnasium, community centre, nursery, offices and 26 age restricted flats within parcels 1C and 1D and associated access roads, drainage, car parking, refuse storage, boundary treatments, sub-station and other supporting works and infrastructure (Ref:RM/18/84537).

 

 

The Committee was updated as follows:

·  No objection to amended plans  from HCC Highways, Landscape Specialist and Housing Specialist;

·  Correction to para’ 29 to amend list of approved uses;

·  Revised list of conditions:

 

1.  The development hereby permitted shall be implemented in accordance with the drawings and documents numbered in the submitted Application Document Register dated 14.2.19.  Reason: For the avoidance of doubt and in the interests of proper planning.

 

2.  The development hereby permitted shall comply with the conditions imposed on the grant of the outline planning permission reference O/15/76023 which was permitted on 8 January 2016. Reason: in the interests of proper planning.

 

3.  Prior to the first occupation of each building the associated cycle and refuse storage shall be provided in accordance with the approved plans. Reason:  In the interests of sustainable transport.

 

4.  The development hereby permitted shall not be brought into use until a final plan for the parking of vehicles [including provision for disabled, parent and child, and motorbike spaces and any spaces shown as being allocated to other specific uses and/or unallocated/allocated residential spaces) has been submitted to and approved in writing by the Local Planning Authority.  The approved parking shall be made available, surfaced and marked out and then be permanently retained and reserved for their approved purposes at all times. Reason: To make appropriate provision for off-street parking for the purpose of highway safety.

 

5.  The development hereby permitted shall not be brought into use until visibility splays as shown on submitted plan drawing number 14-159-3006RevA have been provided at the junctions of the accesses and the public highway.  Nothing over 0.6m in height above the carriageway shall be placed or permitted to remain within the approved visibility splays.  Reason: In the interests of highway safety.

 

6.  The Parking Quantum and Waste Management Strategy (Paul Basham Associates, February 2019) hereby approved shall be implemented in full at all times, and any changes to this Strategy shall be agreed in writing beforehand by the Local Planning Authority.  Reason:  In the interests of amenity and highway safety.

 

6.  All tree pits shall be provided in accordance with the approved details.  Reason: in the interests of visual amenity.

 

8.  The development shall be carried out in accordance with the arboricultural report reference CBA10259LCv1A” dated November 2018 produced by CBA Trees.  No excavation, demolition or development related works shall commence until the tree protection fencing and ground protection has been installed as per the Tree Protection Plan contained within the report. Once installed, no access by vehicles or placement of goods, chemicals, fuels, soil or other materials shall take place within the protected area. Tree protection measures shall be retained in their approved form for the duration of the work. This condition may only be fully discharged upon completion of the proposed development subject to submission of monitoring reports. Reason - To retain and protect the existing trees which form an important part of the amenity of the locality.

 

9.  No deliveries to Buildings A or D shall take place between the hours of 08.30 to 09.15 and 15.00 to 16.00 on any day on which the adjoining school is operational and no deliveries to any of the Buildings A, B or D shall take place outside of the hours 0700-2300 on any day except in the case of deliveries of newspapers and associated goods in the same delivery vehicle to Building A, which shall not take place outside the hours of 06:00hours to 23:00 hours.  Reason: in the interests of on-site safety and residential amenity.

 

10.  The retail units shall not open for business outside of the hours of 0600 - 2300 on any day. Reason:  To protect the amenity of occupiers of the flats within the development.

 

11.  Notwithstanding the provisions of Class 12 of Schedule 3 of the Town and Country Planning [Control of Advertisements] Regulations 2007, or any Order amending, revoking or re-enacting these Regulations, the occupiers of the A1/A2/A3 retail units [Building A ]  hereby approved shall retain clear glazing and an active window display along the length of the glazed shop windows and doors hereby approved, without the installation of window vinyls or equivalents. Reason:  In the interests of retaining a lively and attractive streetscene without obstruction and to improve the natural surveillance offered by the development.

 

12.  Notwithstanding the provisions of the Town and Country Planning [General Permitted Development] [England] Order 1995 [or any order revoking and re-enacting that Order with or without modification], no external security shutters shall be installed without the prior written consent of the Local Planning Authority.  Reason:  To protect the amenities of the locality and to maintain a good quality environment.

 

13.  Development shall not commence until a Bird Hazard Management Plan has been submitted to and approved in writing by the Planning Authority. The submitted plan shall include details of:

·  Management of the flat roofs within the site which may be attractive to nesting, roosting and “loafing” birds.

·  Management of the landscaping on site which may be attractive to nesting, roosting and “loafing” birds.

·  The management plan shall comply with Advice Note 8 ‘Potential Bird Hazards from Building Design’: http://www.aoa.org.uk/wp-content/uploads/2014/02/AN08-Potential-Bird Hazards-from-Building-Design-August-2006.pdf  and shall be implemented as approved on completion of the development and shall remain in force for the life of the building. No subsequent alterations to the plan are to take place unless first submitted to and approved in writing by the Planning Authority. Reason: To avoid endangering the safe movement of aircraft and the operation of Southampton Airport through the attraction of birds and an increase in the bird hazard risk of the application site.

 

14.  No lighting which results in light spill above the horizontal during construction and for the completed development shall be installed.  Lighting shall be of flat glass, full cut off design, mounted horizontally.  Reason: To avoid endangering the safe operation of aircraft through confusion with aeronautical ground lights or glare.

 

15.  Prior  to the commencement of the development hereby permitted, a detailed noise mitigation scheme to minimise the noise that may be emitted from D2 uses carried out within Building A and D shall be submitted to the local planning authority for approval.  The scheme shall consider the sound insulation of the building envelope, the means for ventilating the building and the expected internal noise levels to be generated by the uses.  The approved scheme shall be implemented prior to first use and thereafter maintained.  Reason:  To protect the amenity of occupiers of the residential uses within the development.

16.  Prior to the first use of buildings A B or D for any use except C3 or C2 use, a noise management plan shall be submitted to the local planning authority for approval.  The plan shall set out the operational controls to be implemented to minimise the impact those uses have upon residential uses.  In the case of D2 uses, the plan shall set out how internal noise levels will be managed to not exceed the design criteria established under condition 15.  Reason:  To protect the amenity of occupiers of the residential uses within the development.

 

17.  Prior to the commencement of the C2 or C3 use within building B, a detailed noise mitigation scheme to address noise from road traffic noise and commercial noise emitted from the development hereby permitted shall be submitted to the local planning authority for approval.  The scheme shall include the provision of sound insulation, ventilation (including the provision of mechanical ventilation, heat recovery systems) and protection for the external spaces provided for amenity use by occupiers of the residential units.  The approved scheme shall be implemented prior to first use and shall thereafter be maintained.  Reason:  To protect the amenity of occupiers of the residential uses within the development.

 

18.  Prior to the first use of Building D, details of an acoustic barrier to protect the residents garden adjoining Block B from noise generated from the external  play area shall be submitted to the local planning authority for approval.  The approved barrier shall be installed prior to the first use of the play area and shall thereafter be maintained.  Reason:  To protect the amenity of occupiers of the residential uses within the development

 

19.  The uses permitted within Building B shall be limited to those contained within Use Classes A1, A2, A3, A5, B1a, C2, C3 and D1 of the Town and Country Planning (Use Classes Order) 1987 (as amended).  Any Class A5 uses within Building B shall not operate outside the hours of 0700 to 2000 on any day.  Reason:  To protect the amenity of occupiers of the residential uses within the development.

 

20.  No fixed plant or machinery shall be installed external to any building or internally within Building B without the prior approval of the local planning authority.  Any submission seeking approval shall in the case of plant or equipment installed externally to any buildings, demonstrate that the impact of the proposed plant or machinery in combination with any other such plant or machinery previously approved under this condition would be unlikely to result in a difference between the cumulative rating  LAr,Tr  and the representative LA90 of greater than zero during periods of operation.  Any submission seeking approval shall in the case of plant or equipment installed internally within Building B demonstrate that the plant or equipment will be sufficiently isolated from the building structure so as to prevent the transmission of significant noise into residential properties. Reason: in the interests of amenity.

 

21.  Unless otherwise agreed by the local planning authority, details of a cooking extraction system shall be submitted to the local planning authority for approval before the first use of any building or part of a building for either A3 or A5 use.  The submitted details shall show the position of the extract system, the specific odour abatement equipment to be incorporated and the position of the terminus.  The approved cooking extraction system shall be installed before the first use under class A3 or A5 commences and shall thereafter be maintained. Reason: in the interests of amenity.

 

22.  No flat within Building B shall be occupied by persons aged below 60 years unless they are aged between 55 and 59 and in receipt of disability benefits e.g. Disability Living Allowance or Personal Independence Payments or unless otherwise agreed in writing by the Local Planning Authority.  All flats for rent shall be made available to applicants on the Housing Register using the appropriate nominations agreement e.g. Hampshire Home Choice, and all flats offered for Shared Ownership shall, as a minimum to be advertised through the Help to Buy Agency or such other body that replaces the same.  Reason: to secure appropriate affordable housing and parking

 

23.  The proposed changing facilities within the office Building C shall be provided upon first use of the building and subsequently retained.  Reason: to support sustainable travel by staff.

 

 

RESOLVED -

 

To APPROVE the Reserved Matters subject to the revised list of conditions above.

 

(NOTES: Councillor Irish declared a pecuniary interest, as a Member of the Parochial Church Council and Deputy Church Warden at North Stoneham, in agenda items 9 (Planning application - North Stoneham Park) - he left the room and did not take part on the debate or vote on the item).

54.

Planning application - Chestnut Lodge, 312-316 Southampton Road, Eastleigh, SO50 5QG pdf icon PDF 1 MB

Construction of three storey flatted block consisting of 2No. one bedroom and 8No. two bedroom apartments, with ancillary parking, amenity space, bin and cycle storage, following demolition of existing buildings (Ref: F/18/84470).

 

Minutes:

The Committee considered the report of the Development Management Specialist (Agenda item 10) concerning the construction of three storey flatted block consisting of 2 No. one bedroom and 8 No. two bedroom apartments, with ancillary parking, amenity space, bin and cycle storage, following demolition of existing buildings (Ref: F/18/84470).

 

The Committee was updated as follows:

 

 Updates:

  Amendment to Condition 13 to read “All hard and soft landscaping, tree planting and boundary treatment shall be carried out within twelve months of completion of the building shell and in accordance…”

  One further representation received:

·  Intensification of use

·  Change to character of the area (more flats)

·  Modern appearance not suitable

·  Three storey height

·  Insufficient parking

·  Air quality

  Urban Design Specialist:

“The proposal is an acceptable response in urban design terms as it positively addresses the street frontages on Southampton Road and Chestnut Avenue and successfully turns the corner. Whilst the design does not reference the Edwardian vernacular in terms of design and appearance its scale and architectural response to the site make it an acceptable addition to the townscape.”

  No further consultee comments received.

  Paragraph 45, 2nd sentence should read ‘reviewed’ not ‘revived’.

 

RESOLVED -

 

PERMIT subject to monies towards the Solent Recreational Disturbance Zone mitigation measures being secured.

 

55.

Planning Appeals

The Legal Services Manager to report:-

 

(a)  That the following appeals have been lodge:-

 

Appeal against the Council's refusal of planning permission for the erection of first floor and single storey side extensions, single storey rear extension and garage conversion to living accommodation at 5 Penshurst Way, Eastleigh.

 

This was a delegated decision.

 

(b)  that the following appeals have been dismissed:-

 

Appeal for non-determination against the Council’s decision to refuse planning permission for a new 4 bed dwelling at 142 Pitmore Road, Eastleigh, with integral garage, timber bin and cycle store and associated lanting/landscaping (APP/W1715/W/18/3211277).

 

This was a delegated decision.

 

Appeal against the Council’s decision to refuse to grant planning permission at 56 Kipling Road, Eastleigh for a first floor side extension over existing garage and loft conversion including extension and modification to existing roof (Ref: APP/W1715/D/18/3216625).

 

  This was a delegated decision.

 

Appeal against the Council’s decision to refuse to grant planning permission proposed for the construction of a two storey house at land adjacent to 55 Shakespeare Road, Eastleigh (for Ref: APP/W1715/W/18/3212451).

 

This was a delegated decision.

Minutes:

The Legal Services Manager reported:

 

(a)  That the following appeals had been lodged:-

 

Appeal against the Council's refusal of planning permission for the erection of first floor and single storey side extensions, single storey rear extension and garage conversion to living accommodation at 5 Penshurst Way, Eastleigh.

 

This was a delegated decision.

 

(b) that the following appeals had been dismissed:-

 

Appeal for non-determination against the Council’s decision to refuse planning permission for a new 4 bed dwelling at 142 Pitmore Road, Eastleigh, with integral garage, timber bin and cycle store and associated lanting/landscaping (APP/W1715/W/18/3211277).

 

This was a delegated decision.

 

Appeal against the Council’s decision to refuse to grant planning permission at 56 Kipling Road, Eastleigh for a first floor side extension over existing garage and loft conversion including extension and modification to existing roof (Ref: APP/W1715/D/18/3216625).

 

This was a delegated decision.

 

Appeal against the Council’s decision to refuse to grant planning permission proposed for the construction of a two storey house at land adjacent to 55 Shakespeare Road, Eastleigh (for Ref: APP/W1715/W/18/3212451).

 

This was a delegated decision.

 

RESOLVED -

 

That the report be noted.

56.

Financial Management Report pdf icon PDF 78 KB

Minutes:

Councillor Irish declared a pecuniary interest in recommendation number 8 - he voted on recommendations 1-7 and then left the room and did not take part in the debate or vote on recommendation number 8.

 

Consideration was given to the report by the Local Area Manager (Agenda item 12) that contained recommendations for expenditure from the Committee’s capital budget and revenue budget, together with the Strategic Planning revenue budget.

 

Members were advised that a grant had since been received towards Friday Night Football that would reduce the cost to £750.

 

The following changes were made for the recommendations to read as follows:

(1) £36,880 is allocated for the projects, set out in paragraph 3 below, from the revenue reserve;

 

(2) £21,000 is allocated for The Eastleigh Museum from the revenue budget with the final decision being delegated to the Local Area Manager in consultation with the Chair and Vice Chair in order to understand the impact more fully.

 

(8) The Chestnut Avenue (Stoneham) Section 106 is varied as follows:

 

The following changes to the Section 106 Agreement are sought from the other parties and included in a S106 variation notice:

  Delete contribution payments for Household Waste Recycling Centre and Stoneham Lane Improvement;

  Add new project - Stoneham Bus Service Enhancements (£100,000);

  Add new project - Lakeside Improvements (£10,000)

  Increase contributions to existing project – Community Building Fit Out

(£40,000).

 

Updated table:

 

Summer Park Sport programme

£2,000

Friday Night Football

£750

Summer bandstand programme

£1,500

Town centre flower towers (x 9)

£4,230

Velmore Youth Café – youth outreach project

£3,400

Eastleigh Mela – grant

£5,000

Summer 2019 ELAC event

up to £20,000

Total revenue reserve allocation

£36,880

 

 

RESOLVED - that ELAC approved:

 

(1)  £36,880 for the projects, set out in below, from the revenue reserve;

(2)  £21,000 is allocated for The Eastleigh Museum  from the revenue budget with the final decision being delegated to the Local Area Manager in consultation with the Chair and Vice Chair in order to understand the impact more fully;

(3)  £44,000 is allocated for a match funding contribution to the Hampshire Youth Service provision from the revenue budget;

(4)  £1,000 match funding is allocated to the ChARTY project from the revenue reserve; 

(5)  £7,000 is allocated for Velmore waste amnesty and In-Bloom project from the revenue reserve;

(6)  £1,000 is allocated to the Eastleigh War Memorial Reserve from the revenue reserve;

(7)  £24,270 is allocated for the Eastleigh Christmas Lights 2019 from the revenue budget; and

(8)  The Chestnut Avenue (Stoneham) Section 106 is varied as follows:

The following changes to the Section 106 Agreement are sought from the other parties and included in a S106 variation notice:

  Delete contribution payments for Household Waste Recycling Centre and Stoneham Lane Improvement;

  Add new project - Stoneham Bus Service Enhancements (£100,000);

  Add new project - Lakeside Improvements (£10,000)

  Increase contributions to existing project – Community Building Fit Out (£40,000).