Agenda and minutes

Eastleigh Local Area Committee - Tuesday, 11 June 2019 7:00 pm

Venue: Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Contact: Catherine Collins, Case Management Officer Tel: 023 8068 8326; Email:  Catherine.collins@eastleigh.gov.uk  Guy Riddoch, Local Area Manager Tel: 023 8068 3369; Email:  guy.riddoch@eastleigh.gov.uk

Items
No. Item

57.

Chairman's Report

Minutes:

The Chair reported that there were a many events scheduled to take place in the area over the next few months, including Mayoral Fundraising event at Steam Town Brewery on 17th June, The Points Summer Social and outdoor films, Sorting Office Open studios 22nd & 23rd June, Eastleigh Unwrapped on 22 June 2019, Lakeside Funday 6th July, Eastleigh Mele 21st July, Eastleigh Pride 7th September, Eastleigh Remembers Commemorating D Day on 14 September 2019, Lakeside Country Park has a number of events coming up, Eastleigh’s new boxing club has opened and Friday night football is  back for the summer season.

 

Grantham Green was Highly Commended in the Green Space category in the 2019 National Street design awards. 

Places Leisure Eastleigh also won an award from the Royal Institute of British Architects

 

 

 

58.

Public Participation

Minutes:

Yvonne Roberts highlighted concerns around a slip hazard for children and elderly residents from debris falling from crab apple trees between 85 to 87 Shakespeare Road, which is an ongoing problem. The resident is aware that trees are responsibility of Hampshire County Council (HCC) but they have not addressed the issue.

 

The Chair responded that it is the policy of both HCC and Eastleigh Borough Council (EBC)  that no tree will be removed unless it is dangerous, sick or dying or impeding the highway but the Council’s street teams would be asked to clean the area more often if necessary.

 

Keith Hailwood highlighted concerns regarding illegal parking that takes place at Allbrook Hil, which forces his wife, who uses a mobility scooter to use the main road.  Mr Hailwood advised photographs have been sent to the Police and the Parish Council. Mr Hailwood has requested that something be done and suggested double yellow lines.

 

The Chair responded that pavement parking comes under the jurisdiction of the Police and is their primary responsibility.  It is not an offence to park on the pavement except where someone cannot get passed and it is only reportable at the time of the offence occurring and the Police cannot enforce this retrospectively.  Double yellow lines may prove detrimental for local residents therefore will be taken forward through Committee (ELAC) where small traffic works can be undertaken and Chair would add it to the list. 

 

Mr White told the Committee that it is great to have lots of local events but there is a problem with the bus shelter on Twyford Road. Passengers have the choice to use the shelter and risk missing the bus, as it is outside the field of vision of the oncoming bus, or stand exposed to the elements which defeats the purpose of the bus shelter.  The bus shelter has obscured frosted glass.

 

The Chair advised that he would pass this report onto the Sustainable Transport Manager with a view to potentially replacing the frosted glass with clear glass.

 

Josh Constable wanted to highlight his concerns about parking charges being levied on all District Councils by HCC.  Mr Constable asked if this was being done as a blanket approach or, was consideration being given to means testing residents as it may cause hardship to families on low incomes. The Chair advised that it remains a HCC decision and suggested Mr Constable takes his concerns forward to an appropriate HCC forum.

 

Mr Constable also asked about the council declaring a climate emergency.  The Chair advised this would be taken up by full council.

 

 

 

59.

Minutes pdf icon PDF 98 KB

To consider the Minutes of the meeting held on 7 March 2019.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 7 March 2019 be confirmed and signed by the Chair as a correct record.

60.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Cllr Wayne Irish declared a pecuniary interest as he is a member of the Parochial Church Council and Deputy Church Warden.  He left the room and did not take part on the debate or vote on the item (Agenda Item 15).

 

61.

Presentation on Planning Guidelines

Minutes:

The Senior Planning  Officer gave a short presentation on guidelines determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

62.

Planning Application - Builders Yard at the end of Mount View, to the rear of 44 Twyford Road, Eastleigh, Hampshire, SO50 4HJ pdf icon PDF 451 KB

Part demolition of existing buildings and construction of 4no.one bedroom apartments in a 2.5 storey building, and 2no. one bedroom 1.5 storey houses (Amended Description) at Builders Yard at the end of Mount View, to the rear of 44 Twyford Road, Eastleigh, Hampshire, SO50 4HJ  (Ref: F/18/84511)

Minutes:

The Committee considered the report of the Development Management Specialist (Agenda Item 7) concerning an application for part demolition of existing buildings and construction of 4no. one bedroom apartments in a 2.5 storey building, and 2no. one bedroom 1.5 storey houses at Builders Yard at the end of Mount View, to the rear of 44 Twyford Road, Eastleigh, SO50 4HJ (Ref:F/18/84511).

 

The Committee was updated that:

 

  Since publication of the report, details of external facing materials and a Construction Environment Management Plan have been received and that these details were currently being considered. If these details are deemed acceptable, the wording of conditions 3 and 4 will be altered to require compliance with these details, rather than their pre-commencement submission as currently stated.

 

RESOLVED -

 

PERMIT subject to the satisfactory resolution of the matter of the impacts of the development upon nutrient increases within the River Itchen SAC and Solent and Southampton Water SPA, and with the following amendment to condition 7:

 

·  No deliveries to the site shall take place during the demolition and construction period except between the hours of 0900 to 1500 Mondays to Fridays and no construction or demolition work shall be undertaken except between the hours of 0900 to 1700 Monday to Friday, with no deliveries or construction or demolition works to be undertaken at all on Saturdays, Sundays or Bank Holidays. Reason: To protect the amenities of the occupiers of nearby dwellings.

 

(NOTE: Four members of the public spoke in objection citing concerns, including insufficiency of car parking in the area, traffic congestion, insufficient detail in the plans overlooking of existing properties, access to commercial units, construction being detrimental to residents, safety concerns during building work, manoeuvrability of vehicles and possibility of accidents. The agent for the development spoke in support of the application.)

63.

Planning Appeals

The Legal Services Manager to report:-

 

(a)  that the following appeals have been lodged:-

 

Appeal against the Council's refusal of planning permission for the Builders Yard at the end of Mount View, to the rear of 44 Twyford Road, Eastleigh, for the construction of 5 no. 1-bedroom apartments within 3-storey block and 3no. 1-bed dwelling houses within 2-storey terrace, following partial demolition of existing buildings .

This was a delegated decision.

Appeal against the Council's refusal of planning permission for the erection of 1 no. 3 bed detached dwelling with parking to the rear of no 22 Nightingale Avenue.

This was a delegated decision.

Appeal against the Council's refusal of planning permission for the Erection of 2 no. 2-bedroom dwellings with private rear gardens and parking to front Land Adjacent to 9 Saddlers Close

Formation of additional parking spaces and formalisation of on street parking spaces within Saddlers Close.

 

(b)  that the following appeals have been allowed:-

 

Planning permission is granted for side and rear extensions at 5 Penshurst Way, Eastleigh SO50 4RH in accordance with the terms of the application, Ref H/18/84300, dated 23 October 2018, subject to the following conditions:

1) The development hereby permitted shall begin not later than 3 years from the date of this decision.

2) The development hereby permitted shall be carried out in accordance with the following approved plans: A (Existing elevations. 1/100 at A3); B (Existing floor plan. 1/100 at A3); C (Proposed elevations. 1/100 at A3); D (Proposed ground floor. 1/50 at A3); E (proposed first floor. 1/50 at A3) and F (Location & site plans. 1/1250 & 1/500 at A3).

3) The materials used in the construction of the external surfaces of the extension hereby permitted shall match those used on the existing building.

 

Planning permission is granted for a double storey extension to side of property at 103 Nightingale Avenue, Eastleigh SO50 9JY in accordance with the terms of the application, Ref H/18/84333, dated 28 October 2018, subject to the following conditions:

1) The development hereby permitted shall begin not later than 3 years from the date of this decision.

2) The development hereby permitted shall be carried out in accordance with the following approved plans: Site Plan 1:1250; Block Plan 1:200; Proposed Plans and Elevations Drawing Number 103; Proposed Plans Drawing Number 104; Proposed Section & Building Regulation Notes Drawing Number 104;

3) The materials to be used in the construction of the external finishes of the development hereby permitted shall match those used on the existing building.

Minutes:

The Head of Legal and Democratic Services reported:-

 

(a)  that the following appeals had been lodged:-

 

Appeal against the Council's refusal of planning permission for the Builders Yard at the end of Mount View, to the rear of 44 Twyford Road, Eastleigh, for the construction of 5 no. 1-bedroom apartments within 3-storey block and 3no. 1-bed dwelling houses within 2-storey terrace, following partial demolition of existing buildings .

 

This was a delegated decision.

 

Appeal against the Council's refusal of planning permission for the erection of 1 no. 3 bed detached dwelling with parking to the rear of no 22 Nightingale Avenue.

 

This was a delegated decision.

 

Appeal against the Council's refusal of planning permission for the Erection of 2 no. 2-bedroom dwellings with private rear gardens and parking to front Land Adjacent to 9 Saddlers Close.  Formation of additional parking spaces and formalisation of on street parking spaces within Saddlers Close.

 

 

(b)  that the following appeals had been allowed:-

 

Planning permission is granted for side and rear extensions at 5 Penshurst Way, Eastleigh SO50 4RH in accordance with the terms of the application, Ref H/18/84300, dated 23 October 2018, subject to the following conditions:

 

1)  The development hereby permitted shall begin no later than 3 years from the date of this decision.

 

2)  The development hereby permitted shall be carried out in accordance with the following approved plans:

 

A (Existing elevations. 1/100 at A3);

 

B (Existing floor plan. 1/100 at A3);

 

C (Proposed elevations. 1/100 at A3);

 

D (Proposed ground floor. 1/50 at A3);

 

E (proposed first floor. 1/50 at A3) and

 

F (Location & site plans. 1/1250 & 1/500 at A3).

 

3) The materials used in the construction of the external surfaces of the

extension hereby permitted shall match those used on the existing  building. Planning permission is granted for a double storey extension to side of property at 103 Nightingale Avenue, Eastleigh SO50 9JY in accordance with the terms of the application, Ref H/18/84333, dated 28 October 2018, subject to the following conditions:

 

1)  The development hereby permitted shall begin not later than 3 year from the date of this decision.

 

2)  The development hereby permitted shall be carried out in accordance with the following approved plans: Site Plan 1:1250; Block Plan 1:200;Proposed Plans and Elevations Drawing Number 103; Proposed Plans. Drawing Number 104; Proposed Section & Building Regulation Notes. Drawing Number 104;

 

3) The materials to be used in the construction of the external finishes  of the development hereby permitted shall match those used on the existing building.

 

RESOLVED -

 

That the report be noted.

64.

Velmore Estate Eastleigh Traffic Concerns pdf icon PDF 795 KB

Minutes:

Velmore Traffic Concerns

 

The Senior Engineer recommended:

 

1)  A parking survey be carried out to establish the current parking situation on the Velmore Estate to be funded from the Traffic Regulation Order (TRO) additional allocation;

(2)  The phase 1 parking restrictions for Wiltshire Road, Cox Road, Belmont Road shown in paragraph 3.1 of the Report are implemented to be funded from the TRO additional allocation.

(3) The parking restrictions on Devon Drive and Cornwall Road shown in paragraph 4.2 of the Report are implemented to be funded from the TRO additional allocation; and

(4) A review be undertaken after six months to determine if further restrictions are required;

 

RESOLVED -

The Committee resolved to approve these recommendations

65.

Air Quality Report pdf icon PDF 2 MB

Additional documents:

Minutes:

The Committee considered the report of the Environmental Lead Officer which provided an update on air quality in Eastleigh;  the progress in delivering the air quality management plan;  plans to review these actions and estimated costings for replacing monitoring equipment and relocating monitoring

stations.

 

RESOLVED –

 

That the report be noted.

66.

Appointment of Outside Bodies pdf icon PDF 87 KB

Age Concern, Eastleigh – 2019/20 nomination Councillor T Campbell

Asian Elders, Culture and Welfare Organisation – 2019/20 nomination Councillor T Campbell

Barton Peveril/Eastleigh College Liaison Group – 2019/20 nomination Councillors A Bourne and R Reynolds

Lakeside Country Park Users Group – 2019/20 nomination Councillor P Bicknell and Councillor T Campbell (deputy)

Pavilion on the Park – 2019/20 nomination Councillors W Irish and A Bourne

The Hub – 2019/20 nomination Councillors R Reynolds and J Doguie

University of Southampton (Wide Lane Sports Facilities – Users Advisory Group) – 2019/20 nomination Councillor J Doguie

 

 

Minutes:

RESOLVED –

 

That  appointments to outside bodies for 2019/20 be as follows:

 

·  Age Concern, Eastleigh –Cllr Campbell

 

·  Asian Elders, Culture and Welfare Organisation – Cllr Campbell

 

·  Lakeside Country Park Users Group –Cllr Bicknell and Cllr Campbell (deputy)

 

·  Pavilion on the Park –Councillors Irish and Cllr Bourne

 

·  The Hub –Cllr Reynolds and Cllr Doguie

 

·  University of Southampton (Wide Lane Sports Facilities – Users Advisor Group 2019/20) Cllr Doguie

67.

Appointment to Regulatory Panels and Other Groups

Eastleigh Borough Council/Test Valley Liaison Group – 2019/20 nomination Councillor W Irish

Shopwatch – 2019/20 nomination Councillor S Tyson-Payne


Eastleigh Museum Joint Management Committee – 2019/20 nomination Councillors W Irish, R Reynolds and P Bicknell

 

Regulatory Panel – all members of the Committee to be appointed to a pool for all licensing appeals from which any three can be selected.

 

Minutes:

RESOLVED –

 

That appointments for 2019/20 to regulatory panels and other groups be as follows:

 

·  Eastleigh Borough Council/Test Valley Liaison Group –Cllr Irish

 

·  Shopwatch –Councillor Tyson-Payne

 

·  Eastleigh Museum Joint Management Committee –Cllr Irish, Cllr Reynolds and Cllr Bicknell

 

·  Regulatory Panel – all members of the Committee to be appointed to a pool for all licensing appeals from which any three can be selected.

 

The Local Area Manager was requested to provide updated contact details of officers for Lakeside Country Club, The Hub.

68.

Financial Management Report pdf icon PDF 85 KB

Minutes:

Councillor Irish declared a pecuniary interest in recommendation number 5. He voted on recommendations 1-4 and 6, and then left the room and did not take part in the debate or vote on recommendation number 5.

 

Consideration was given to the report by the Local Area Manager (Agenda

item 13) that contained recommendations for expenditure from the

Committee’s capital budget and revenue budget, together with the

Strategic Planning revenue budget.

 

RESOLVED – that ELAC APPROVED:

 

(1)  Up to £33,000 is allocated for the Eastleigh Youth Partnership Co-ordinator from the revenue reserve;

 

(2)  £3,000 is allocated for the Eastleigh Youth Grant Fund, with £1,500 from the revenue budget on an on-going basis and £1,500 from the revenue reserve to be approved on an annual basis;

 

(3)  £9,000 is allocated for an additional session of youth provision at the Energy Youth Centre from the revenue budget on an on-going basis;

 

(4)  That £1,800 was allocated for the Velmore Youth Café provision for 2019/20 from the revenue reserve;

 

(5)  £150,000 (together with subsequent accrued interest) is allocated for a community development worker for North Stoneham Park from forward funding of developer’s contributions; and

 

(6)  £2,088 is allocated for Campbell Road Play Area improvements from the revenue.

69.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item of business on the grounds that it is likely to involve the disclosure of exempt information as defined in paragraphs 2 and 3 of Part 1 of Schedule 12A of the Act.

 

The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1st March 2006.

 

It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.

Minutes:

RESOLVED -

 

(1)  That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph(s) of Part 1 of Schedule 12A of the Act; and

 

(2)  That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.

70.

Finance Management Report

Minutes:

Resolved -

 

That the report item be APPROVED.