Agenda and minutes

Eastleigh Local Area Committee - Tuesday, 15 September 2020 7:00 pm

Venue: The Meeting can be viewed here: https://bit.ly/3m6l5bx

Contact: Nikki Dunne, Democratic Services Officer, 02380 688298 Email: nikki.dunne@eastleigh.gov.uk Please email Email: Democratic.Services@eastleigh.gov.uk to register to speak before the meeting.  Guy Riddoch, Local Area Manager Tel: 023 8068 3369; Email:  guy.riddoch@eastleigh.gov.uk

Items
No. Item

117.

Minutes pdf icon PDF 224 KB

To consider the Minutes of the meeting held on 9 June 2020.

Additional documents:

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 9 June 2020 be confirmed and signed by the Chair as a correct record.

118.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

119.

Public Participation

Councillors not on the Local Area Committee and members of the public can participate during this section of the meeting in the following ways:

 

·  If you are able to participate live (meet the technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Wednesday 9 September 2020) before the meeting. Technical and etiquette guides will be provided.

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Friday 11 September 2020) before the date of the meeting. Democratic Services will confirm receipt of the email and confirm it can be read out.

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Wednesday 9 September 2020) before the meeting.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via democratic.services@eastleigh.gov.uk

Minutes:

There was no public participation on this occasion.

120.

Chair's Report

Minutes:

The Chair paid tribute to Councillor Paul Bicknell, thanked him for his dedication and commitment to the role and introduced Councillor Alex Bourne as Vice-Chair. The Chair reported that Councillor Rosemary Reynolds had stepped down and expressed thanks for her service to the town. Residents were reassured that whilst elections would not take place until May 2021, Eastleigh North was still well served by Councillor Tyson-Payne and Councillor Clarke.

 

It was reported that Eastleigh had been voted the fifth best location in the United Kingdom to raise a family which was a great achievement.

 

The Play Area Improvement Programme continues. Construction had started on the play area and landscaping project at Pirelli Park. Two new play areas at the North Stoneham development were on track for completion at the end of September which included a large natural play area. The play area at Lawn Road Recreation Ground had started and was due to be completed in the Spring. Grantham Road and Leigh Road Recreation play areas had been deep cleaned and new colour safety surfaces were installed. This was well received by local children and families.

 

The Visual Arts Programme was delivered by The Point with live music, street performers, graffiti art and a monster trail. The programme runs until the end of September.

 

The seventh annual film festival was taking place at Itchen Valley Country Park and was being delivered as a drive-in cinema. 

121.

Financial Management Report pdf icon PDF 178 KB

Additional documents:

Minutes:

Consideration was given to a report by the Local Area Manager (Agenda item 6) that contained recommendations for expenditure from the Committee’s capital and revenue budget. It was highlighted that due to the cancellation of the bandstand summer concerts the funds for the town centre support measures in response to Covid-19 would come from revenue reserve and £1500 would come from the savings in the revenue budget. Councillors welcomed the events that were being held in the town centre.

 

RESOLVED –

 

(1)  £57,000 was allocated for improvements to Lawn Road Play Area project from developers’ contributions;

 

(2)  £40,840 was allocated for improvements to local GP Surgeries from developers’ contributions;

 

(3)  £15,000 was allocated to the conversion of Market Street South Play Area to Residents Parking from developers’ contributions. It was also agreed that the decision to proceed with the works be delegated to the Local Area Manager in consultation with the Chair and Vice Chair of the Committee, subject to the findings of a resident consultation exercise;

 

(4)  £12,800 was allocated for improvements to Leigh Road Recreation Ground Play Area from developers’ contributions;

 

(5)  £8,600 was allocated for improvements to Grantham Green Play Area from developers’ contributions;

 

(6)  £17,700 was allocated for town centre support measures in response to Covid-19 from the revenue budget, as follows:

· £11,500 for town centre events;

· £5,700 for hanging baskets across the town centre; and

· £500 toward a new chalet servery to support The Point’s Summer Social programme.

 

 

122.

Closure of High Street and Market Street Petition

The Local Area Committee will be asked to consider a petition from the Eastleigh Town Centre Action Group (ETCAG) regarding the closure of High Street and Market Street to allow for social distancing.  The wording of the petition is as follows:

 

“We petition Eastleigh Borough Council to reverse their decision to make the car parking bays on Leigh Road Disabled Only and to re-open Market Street and High Street to traffic.

 

The independent small businesses who have managed to make it through the Covid-19 Lockdown will not survive an extended period where our customers are unable to park for a short period close to the shops and pop in.

 

Please sign the petition to keep Eastleigh Town Centre open!”

 

Representatives of the group will be invited to address the Committee on this issues and the Committee will respond with recommendations at agenda item 8.

Minutes:

The Eastleigh Local Area Committee considered a petition from the Eastleigh Town Centre Action Group (ETCAG) with regards to the closure of High Street and Market Street to allow for social distancing. The wording of the petition was as follows:

 

“We petition Eastleigh Borough Council to reverse their decision to make the car parking bays on Leigh Road Disabled Only and to re-open Market Street and High Street to traffic.

 

The independent small businesses who have managed to make it through the

Covid-19 Lockdown will not survive an extended period where our customers are unable to park for a short period close to the shops and pop in.

 

Please sign the petition to keep Eastleigh Town Centre open!”

 

[NOTES: Three members of the Eastleigh Town Centre Action Group addressed the Committee and outlined their concerns over the negative impact on shops, reduction in customer footfall, lack of need as the pavements already allowed for social distancing, less mobile residents struggled to negotiate the town centre and the negative impact for businesses that opened later in the evening.]

123.

Eastleigh Town Centre Covid Recovery Plan Update

Additional documents:

Minutes:

The Sustainable Transport Planner presented the report to the Committee and highlighted that since its introduction, the scheme had been monitored to evaluate the impact of the road closures on town centre businesses and visitor numbers.

 

RESOLVED –

 

That the Committee considered the content of the report and supported:

 

(1)  The proposal to keep Market Street and High Street including a section of Wells Place closed until 21 April 2021;

 

(2) A recommendation to Cabinet to approve the introduction of a ‘buy one hour get one hour free’ offer for all pay and display car parks in the town centre when a ticket is purchased using RingGo, the contactless payment system. This will initially be for the period until 1 January 2021;

 

(3) A recommendation to Cabinet to approve the proposal to remove the 3-hour tariff at Wells Place car park;

 

(4) The proposal to introduce an exemption to the Temporary Traffic Regulation Order for funeral processions in Market Street and High Street to the Temporary Traffic Regulation Order; and

 

(5) The proposal to introduce a bus stand at the junction of Wells Road and Hanns Way.

 

[NOTES: (A) Two written statements were received and Councillor Margaret Atkinson spoke live in objection to the road closures and raised concerns over the inappropriate car parking for quick visits to the town centre and for individuals that were less mobile which made it less accessible, lack of need as people were not using the road to walk on, businesses were struggling due to lack of visitors to the town centre, delivery issues to shops not being resolved, issues for the safety of emergency vehicles at night, lack of support for night time businesses. (B) Two written statements were received in support of the road closures stating that it allowed people to social distance and feel safer whilst shopping in the town centre, parking was adequate as other shopping centres in surrounding areas had been pedestrianised effectively, less cars in the town centre promoted better air quality. (C) Two written statements were received in support of the re-opening of the car boot sale in Eastleigh stating that it attracted people into the town centre, other car boot sales were open, help the community spirit.]

124.

Newtown Area Controlled Parking Zone (CPZ) Traffic Regulation Order pdf icon PDF 482 KB

Minutes:

The Committee considered a report by the Traffic Management Engineer (Agenda item 9) which detailed a proposal to introduce Permit Holder Only Parking bays in Mount View and Ashton Gardens, with additional no waiting at any time restrictions at the junction of Ashton Gardens and Mill Street, in front of the lay-bys.

 

RESOLVED –

 

That the Eastleigh Local Area Committee approved:

 

(1)  The Traffic Order was made as advertised, subject to changes which were as follows;

 

(2)  The proposals along the eastern side of Mount View to introduce ‘Permit Holder Only Parking’ were withdrawn;

 

(3)  No waiting at any time restrictions at the junction of Ashton Gardens and Mill Street be introduced as advertised;

 

(4)  A ‘Parking for 2 hours no return within 2 hours’ restriction was included within the proposed ‘Permit Holder Only’ parking bays which run from 8am to 8pm Monday to Saturday in the lay-by’s on both sides of the western arm of Ashton Gardens; and

 

(5) £6,797.14 was allocated for these works from developers’  contribution.

125.

Planning Appeals

The Head of Legal Services to report:-

 

(a)  that the following appeals have been lodged:-

 

Eastleigh Service Station, 109 Southampton Road, Eastleigh, SO50 5QT

 

Appeal against the display of a free standing digital advertising board (A/20/87493)

 

 

(b)  that the following appeals have been dismissed:-

 

22 Maypole Villas, Eastleigh, SO50 4LN

 

Appeal against the Council’s refusal to grant permission for the erection of a garage to the frontage of the property. (H/20/87334)

 

Minutes:

The Head of Legal Services reported:-

 

(a)  that the following appeals had been lodged:-

 

Eastleigh Service Station, 109 Southampton Road, Eastleigh, SO50 5QT

 

Appeal against the display of a free standing digital advertising board (A/20/87493)

 

 

(b)  that the following appeals had been dismissed:-

 

22 Maypole Villas, Eastleigh, SO50 4LN

 

Appeal against the Council’s refusal to grant permission for the erection of a garage to the frontage of the property. (H/20/87334)

 

RESOLVED -

 

That the report be noted.