Agenda and minutes

Policy and Performance Scrutiny Panel
Thursday, 7 June 2018 7:00 pm

Venue: 11/12/13, Eastleigh House, Upper Market Street, Eastleigh SO50 9YN

Contact: Cheryll Kemsley, Democratic Services Officer Tel: 023 8068 8112 Email:  Natalie Wigman, Corporate Director Tel: 023 8068 8405 Email:

No. Item


Minutes pdf icon PDF 58 KB

To consider the Minutes of the meeting held on 12 February 2018.


It was AGREED -


That the Minutes of the meeting of the Panel held on 12 February 2018 be confirmed and signed by the Chairman as a correct record.


Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.


There were no declarations of interest in relation to items of business on the agenda.


What Scrutiny is, and the Role of the Policy and Performance Scrutiny Panel

·         The Corporate Director – Strategy, to present the definition of scrutiny.


·         The Chair to present his vision to the Panel. 


Natalie Wigman, Corporate Director for Strategy, delivered a presentation which provided a general introduction to scrutiny including the definition; purpose; powers and legal powers; good and effective scrutiny; work programming and issues not suitable for scrutiny. This was based on guidance from the Local Government Association.  She then focused on the process of scrutiny at Eastleigh Borough Council, which included a summary of the two scrutiny Committees - Policy and Performance Overview and Scrutiny and Audit and Resources. She advised that if Members felt that they needed additional training on scrutiny then this could be looked into.

The Chair then presented his vision of the Committee. He noted that although it was important to have a set programme, there had to be some flexibility for any new policies that may need to be considered. He asked that all members of the Committee feedback any areas where they felt new policies were needed or that needed to be updated, and that all members took ownership of this so that they could all work together. Task and Finish groups were also going to be essential. Members were also advised that if they had any technical questions to submit these in advance of a meeting, so that Officers are given the opportunity to obtain the information in order for an answer to be provided directly at the meeting if possible.


New Cabinet Portfolios 2018 DOCX 25 KB


Natalie Wigman, Corporate Director for Strategy, advised the committee that the portfolios had now been grouped into four key areas: - Environment, Health, Economy and Housing and Development. She gave a short presentation on the roles and responsibilities of each portfolio.


The Chair noted that within the portfolio ‘Parishes regeneration’ under ‘Key Outcome Measures’ it included local centre regeneration, however this was not reflected with the Eastleigh and Chandler’s Ford regeneration portfolio. It was felt that this should be added in as it was something that would affect the whole Borough. 


It was AGREED that Natalie Wigman would feed this back to the Leader.


Policy and Performance Scrutiny Panel Terms of Reference DOCX 22 KB


Three sections of the Constitution were circulated; Article 6 –Overview and Scrutiny, Article 10 – Audit and Resources Committee and Appendix to Article 2 to provide more information about the difference in roles and purpose of the Committees.  


Members discussed the articles and sought clarification on some aspects.



Review of Previous Policy and Performance Scrutiny Panel Work Programme

To review what has been scrutinised over the last two years.



Air Quality Management

Corporate Peer Challenge

Public Transport Services Academic Year 2015/16

Task & Finish Streetscene

Crime and Disorder and Traveller Update

Public Transport Annual Report



General Fund Budget

Council Priorities/Strategic Annual Cycle

Air Quality

Late Reports

Public Transport Annual Report

Complaints and Compliments



General Fund Budget

Corporate Plan Theme Strategies.


Members considered previous items which had been considered on the work plan and shared examples of positive outcomes as a result of the scrutiny and Task and Finish groups.


Cabinet Forward Plan pdf icon PDF 56 KB


The Panel considered the Forward Plan of Key Decisions.


There was a discussion regarding panel members having access to exempt Cabinet papers prior to the meeting for scrutiny purposes, as they had not been able to view them. Natalie Wigman advised this would be looked into and access given to the papers if permitted.


It was AGREED that the report be noted.


Cabinet Portfolios: What comes under each portfolio pdf icon PDF 48 KB

Officers Attending: Cllr House


Panel members considered their Work Programme. It was requested that the following changes be made;


Enforcement – date to be agreed once the ongoing review had been completed;


Update on attendance figures at Places Leisure Eastleigh – January/February 2019;

Customer Service complaints update – moved to September 2018;

NHS Commissioning team to be invited back to – date to be agreed;


Crime and disorder matters to be added – date to be agreed; and


The impact of the closure of the police station and whether any action could be taken to lessen any impact – to be combined with the meeting to scrutinise Crime and Disorder.


It was AGREED that the Work Programme be noted and changes be considered.