Agenda and minutes

Audit and Resources Committee - Tuesday, 14 January 2020 6:15 pm

Venue: Rooms 16 and 17, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Contact: Laura Johnston, Senior Democratic Services Officer tel: 023 8068 8041 Email:  Sarah King, Corporate Director, Support Services (CFO), tel 023 8068 8011 Email:

No. Item


Public Participation


Councillor Bearder queried progress with Tree Management Policy and whether this would be shared to give residents assurance as he had received feedback that residents are nervous about this.  He also expressed concerns over trees on the border of the borough and suggested that these be considered with any maintenance programme.


Councillor Tyson Payne would take this feedback to the Strategic Risk Management Group (SRMG) to share the concerns raised by Councillor Bearder.


Councillor Atkinson shared concerns over ownership of trees and making it clear who held responsibility where trees were privately owned.


Minutes pdf icon PDF 53 KB

To consider the Minutes of the meeting held on 16 October 2019.




That the Minutes of the meeting held on 16 October be confirmed and signed by the Chairman as a correct record.


It was noted that Councillor Tennant was noted as attending twice and Councillor Tyson-Payne was not noted as being present.  These amendments would be made.


Declarations of Interest


Councillor Atkinson declared a personal interest in agenda item 9, Hampshire Community Bank, as she has a professional relationship with Professor Verner but has no involvement with Hampshire Community Bank.


Internal Audit Quarterly Monitoring Statement (Qtr 2) pdf icon PDF 157 KB


Jo Cassar, Head of Internal Audit, introduced the report that gave an update on progress made against the plan for quarter 2 and progress made on the Internal Audit Recommendations.




(1)  That the Audit and Resources Committee considered the Internal Audit Monitoring Statement for the second quarter of 2019/20; and


(2)  That the Revised Annual Internal Audit Plan 2019/20 be approved.



Verbal Updates from SRMG/PEG/Housing Group


(a)  Strategic Risk Management Group (SRMG)


Councillor Tyson-Payne reported that the next meeting would take place on 16 January 2020.


(b)  Procurement Executive Group (PEG)


The next meeting would take place in March.


(c)   Housing Group


Had met and set out the way they were going to move forward and what the role of the group will be.


Forward Plan


The Forward Plan had been omitted from the agenda pack so could not be considered.


A&R Work Programme pdf icon PDF 63 KB


The Committee considered its current Work Programme.


It was AGREED -


That the Work Programme be noted.


Hampshire Community Bank pdf icon PDF 62 KB

It is considered that appendices a and b are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information under Section 100A(4) of the Local Government Act 1972 on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph(s) 3 of Part 1 of Schedule 12A of the Act.


The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1 March 2006.

Additional documents:


The Committee considered an update report by the Corporate Director Support Services (CFO).  It was noted that the appendices to the report were exempt items.


The Committee requested sight of the Business Plan and the attendance of the BDO at a future meeting to give assurance.


It was AGREED –


That the report be noted and that Hampshire Community Bank be added to a future agenda item when BDO can attend and that all Councillors are invited to attend.