Agenda and minutes

Moved from 06/12/18, Cabinet
Thursday, 13 December 2018 6:30 pm, NEW

Venue: Rooms 11/12/13, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Contact: Laura Johnston, Performance and Governance Lead Specialist (Democratic Services) Tel: 023 8068 8041; Email:  laura.johnston@eastleigh.gov.uk 

Items
No. Item

1.

Public Participation

Minutes:

Councillor Tidridge questioned the availability, access and information relating to public toilets across the Borough.  Only two were listed on the Council’s website.  Councillor House responded that public toilet facilities were a Parish Council provision aside from in a small unparished area where the Borough Council took responsibility and advised Councillor Tidridge to contact the relevant Parish Council.

 

Councillor Tidridge also questioned the availability of ‘changing places’ toilets within the Borough.   She was pleased that there was one within Eastleigh House but it was not available at weekends and not listed on the website.  Councillor Tidridge questioned whether there was a changing places toilet available at Places Leisure, Eastleigh?  Councillor House confirmed that there was a changing places toilet available at Places Leisure, Eastleigh and at the new Lakeside Centre and that he would ask officers to ensure that they appeared on both the Council’s and Changing Places websites.

RECOMMENDED ITEMS (REQUIRING A DECISION)

2.

Treasury Management Half Year Report DOCX 58 KB

Minutes:

Issue

 

The report sets out the Council’s overall Treasury Management position for the period from 1 April 2018 to 31 October 2018 (paper 5).

 

Considerations

 

The Council’s approach to Treasury Management is in accordance with the Chartered Institute of Public Finance and Accountancy (CIPFA).  The approach recommended continues to build on the Council’s previous successes in this respect.

 

RESOLVED –

 

That Cabinet recommends Council approves the Treasury Management report; for the period 1 April 2018 to 31 October 2018.

RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY)

3.

Minutes pdf icon PDF 64 KB

To consider the Minutes of the meeting held on 19 November 2018.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 19 November 2018 be agreed as a correct record.

4.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest relating to items of business.

5.

Modern Slavery Statement DOCX 50 KB

Minutes:

Issue

 

Eastleigh Borough Council’s Statement for 2018/19 sets out what steps the Council has taken, and will be taking to ensure that modern slavery is not occurring within the Council and in our supply chains.  It also addresses the partnership role that the Council has within the Borough (paper 4).

 

Considerations

 

Eastleigh Borough Council is committed to reducing modern slavery and aims to reduce its impact on people in the borough.  Pursuant to Section 54, Part 6 of the Modern Slavery Act 2015, Eastleigh Borough Council is required to produce a slavery and human trafficking statement each financial year.

 

RESOLVED –

 

That Cabinet agrees the Modern Slavery Statement as set out.

6.

Preparations for Exiting the European Union DOCX 451 KB

Minutes:

Issue

 

In October 2016 the UK Parliament enacted the European Union (EU) (Withdrawal) Act (paper 5a).

 

Considerations

 

As things stand, without further parliamentary intervention at 11pm on 29 March 2018 the UK will leave the EU, with or without a deal or transition period in place.  This document sets out the Council’s activity to date, highlights key risks and areas where the Council has begun and will continue to develop further contingency plans.

 

RESOLVED –

 

That Cabinet agreed to:

 

(1)  A commitment to cover registration costs for all Non-UK EU staff and provide Human Resources additional support;

 

(2)  Arrange a workshop and provide additional support for local businesses;

 

(3)  Contact Highways England and the Department for Transport to seek confirmation that contingency plans are in place for all Brexit scenarios, with particular focus on works planned in March 2019; and

 

(4)  Set-up a Cabinet/Management Brexit working group to monitor key risks and ensure that contingency plans are in place.

7.

Property Acquisition - Former Post Office DOCX 31 KB

Minutes:

Issue

 

The Post Office building forms a strategic site with a prominent retail frontage in the middle of the High Street which plays a key role in providing retail and other sites that attract and retain visitors to the town (paper 5b).

 

Considerations

 

Acquisition of the site for £650,000 at public auction enables the Council to explore ways of enhancing transverse linkages between High Street and Market Street and improving the routes and spaces in the town currently serving only as commercial service roads; such enhancements would improve amenity for current and future populations living in the heart of the town centre.

 

RESOLVED –

 

Cabinet notes that the former Post Office (14 High Street, Eastleigh) has been purchases, by way of public auction at £650,000, funded from borrowing.

8.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following items of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraphs 3 and 4 of Part 1 of Schedule 12A of the Act.

 

The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1 March 2006.

 

It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.

Minutes:

RESOLVED -

 

(1)         That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and

 

(2)         That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.

9.

Property Transaction

Minutes:

Issue

 

To consider a property transaction (paper 7).

 

Considerations

 

The report sets out a number of matters relating to a property transaction.

 

RESOLVED –

 

That the recommendation set out in the report be approved.

10.

Property Transaction

Minutes:

Issue

 

To consider a property transaction (paper 8).

 

Considerations

 

The report sets out a number of matters relating to a property transaction.

 

RESOLVED –

 

That the recommendation set out in the report be approved.

 

11.

CIP Approval

Minutes:

Issue

 

To consider a Community Investment Programme (CIP) scheme (paper 9).

 

Considerations

 

The report sets out a number of matters relating to a (CIP) scheme.

 

RESOLVED –

 

That the recommendation set out in the report be approved.