Agenda and minutes

Cabinet
Tuesday, 18 February 2020 6:30 pm

Venue: Rooms 16/17, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Contact: Laura Johnston, Senior Democratic Services Officer tel: 023 8068 8041 Email:  laura.johnston@eastleigh.gov.uk 

Items
No. Item

80.

PUBLIC PARTICIPATION

Minutes:

There was no public participation on this occasion.

RECOMMENDED ITEMS (REQUIRING A DECISION)

81.

Adoption of the Eastleigh Borough Council Air Quality Action Plan 2020-2025 pdf icon PDF 78 KB

Additional documents:

Minutes:

Issue

 

Eastleigh Borough Council has a statutory duty to monitor air quality and produce an Air Quality Action Plan (AQAP) for the four declared Air Quality Management Areas (AQMAs) (paper 4). 

 

Considerations

 

The Council’s existing AQAPs have been reviewed and updated as required by the Local Air Quality Management framework.  This update is also needed to reflect an extension of the Hamble Lane AQMA.  After consulting guidance from the Department for Environment, Food and Rural Affairs (DEFRA), the Council has combined the existing AQAPs into one plan for the Borough, containing both location specific and Borough-wide actions.  This has been developed in partnership with key stakeholders and the community, including the undertaking of a Borough-wide public consultation.

 

RESOLVED –

 

That Cabinet:

 

(1)  Approve and adopt the Air Quality Action Plan 2020 – 2025; and

(2)  Approve the use of the DEFRA Air Quality Grant fund of £58,750 to deliver the low-cost monitoring project.

82.

2020 - 2021 Borough Council Budget pdf icon PDF 121 KB

Additional documents:

Minutes:

Issue

 

In October 2019 Council approved the Medium Term Financial Plan that provides the background for the preparation of the Revised Budget for 2019/20 and Budget for 2020/2.

 

The Budget process underpins the delivery of the Council’s Strategic Priorities. It is compiled alongside the Financial and Performance Monitoring information to 31 December 2019.

 

Taking account of the Finance Settlement from the Government, and allowing for a 0.3% Council Tax increase in 2020/21, the Draft Budget presented is a balanced Budget, which sets the Council’s net Budget requirement in 2020/21 at £10,257,270.

 

Cabinet is required to make recommendations to Council (20 February 2020) on the Budget, the level of the Council’s element of the Council Tax and related matters (paper 5). 

 

Considerations

 

The process of preparing the Revised Budget for 2019/20 and the Budget for 2020/21 began in October 2019 based on the approved Medium Term Financial Plan. 

 

Cabinet approved Corporate Fees and Charges in November 2019.  Area Committees have set fees and charges for local amenities, including car parks as part of their devolved responsibility. 

 

The financial and delivery performance for each service is monitored regularly with the forecasting of financial performance for the year and also the reporting against service performance indicators to determine service and corporate success.  Where this performance information suggests a financial impact this has been reflected within the proposed budget.

 

RESOLVED -

 

That Cabinet:

 

(1)  recommend Council approve the revised Budget for 2019/20 (para 12) which incorporates pressures and efficiencies identified as part of the Financial and Performance Monitoring to 31 December 2019 and the Medium Term Financial Plan;

 

(2)  recommend Council set the net revenue Budget requirement for 2020/21 at £10,257,270 and note the impact on the Council’s General Fund Balance (para 12);

 

(3)  recommend Council note the Local Government Finance settlement for 2020/21 (paras 15-17);

 

(4)  recommend Council approve budget growth of £481,000 in 2019/20 and £675,000 in 2020/21 (paras 26-27 & Appendices B&C);

 

(5)  recommend Council increase the Average Council Tax for Eastleigh Borough Council by 0.3% (1% below CPI) for 2020/21 (para 18);

 

(6)  recommend Council approve the Special Expenses for Parished and Non-Parished areas (paras 22-25) and

 

(7)  note the performance information to 31 December 2019 contained within this report (Appendix G). 

 

83.

Capital, Investment and Treasury Management Strategy pdf icon PDF 58 KB

Additional documents:

Minutes:

Issue

 

This Capital, Investment and Treasury Management Strategies set out the long term context in which capital expenditure decisions are made (paper 6). 

 

Consideration

 

These strategies give a high-level overview of how capital expenditure, financing and treasury management activity contribute to the provision of local services along with an overview of how associated risk is managed and the implications for future financial sustainability.

 

RESOLVED –

 

That Cabinet recommend to Council to approve:

 

(1)  the Capital Strategy at Appendix 1;

(2)  the Treasury Management Strategy, including the Treasury Management Half Year Report at Appendix 2;

(3)  the Investment Strategy; and

(4)  the Minimum Revenue Provision (MRP) Statement in Appendix 2A.

 

84.

Council Tax Care Leavers Policy pdf icon PDF 60 KB

Additional documents:

Minutes:

Issue

 

Care leavers are a particularly vulnerable group for Council Tax debt, and as they move into independent accommodation and begin to manage their own budget, it can be a challenging time, exacerbated if they fall behind with Council Tax (paper 7).

 

Consideration

 

Eastleigh Borough Council wants to support care leavers within the Borough up to the age of 25, by reducing their Council Tax liability by 100% until age 21 then reducing to 50% until age 25; therefore, exempting them from Council Tax. 

 

RESOLVED –

 

That Cabinet approve the introduction of a policy to write off 100% of Council Tax bills for care leavers as defined in The Children (Care Leavers) Act 2000 until age 21 when the exemption reduces to 50% until age 25.

85.

Community Investment Programme Scheme Approval pdf icon PDF 76 KB

Minutes:

Issue

 

To consider a number of CIP Schemes (paper 8).

 

Consideration

 

The report set out matters relating to a number of CIP schemes (paper 8).

 

RESOLVED –

 

That Cabinet approve:

 

(1)  £59,000 funding for the Air Quality Project to monitor the link between vehicle movements and air quality. This is to be funded from a specific DEFRA grant in relation to air quality;

(2)  £25,000 grant funding to support the development of additional affordable housing funded through developer’s contributions; and

(3)  £30,000 funding upgrades to bike sheds at 3 sites to be financed from a combination of grant funding from the Workplace Access Fund, the existing Public Transport Initiatives CIP budget and existing revenue budgets.

86.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.

 

The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1 March 2006.

 

It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.

Minutes:

RESOLVED -

 

(1)  That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and

 

(2)  That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.

87.

Property Transaction

Minutes:

Issue

 

To consider a property transaction (paper 10).

 

Consideration

 

The report sets out a number of matters relating to a property transaction.

 

RESOLVED –

 

That the recommendation in the report be approved.

 

88.

Property Transaction

Additional documents:

Minutes:

Councillor Bicknell arrived at this point so only took part in the discussion for items 11 and 12.

 

Issue

 

To consider a property transaction (paper 11).

 

Consideration

 

The report sets out a number of matters relating to a property transaction.

 

RESOLVED –

 

That the recommendation in the report be approved.

 

89.

Property Transaction

Additional documents:

Minutes:

Issue

 

To consider a property transaction (paper 12).

 

Consideration

 

The report sets out a number of matters relating to a property transaction.  Cabinet noted that the vacant possession price noted in the report was incorrect and should be increased.

 

RESOLVED –

 

That the recommendation in the report be approved.

RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY)

90.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

91.

Minutes pdf icon PDF 64 KB

To consider the Minutes of the meeting held on 15 November 2019.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 15 November 2019 be agreed as a correct record.