Agenda and minutes

Eastleigh Local Area Committee
Monday, 11 November 2019 7:00 pm

Venue: Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Contact: Helen Maxwell, Democratic Services Officer Tel: 023 8068 8464; Email:  Helen.maxwell@eastleigh.gov.uk Please email  Democratic.Services@eastleigh.gov.uk to register to speak before the meeting.  Guy Riddoch, Local Area Manager Tel: 023 8068 3369; Email:  guy.riddoch@eastleigh.gov.uk

Items
No. Item

80.

Chairman's Report

Minutes:

At the Chair’s invitation, the Committee, staff and attending public observed the Act of Remembrance during which Councillor Irish spoke The Exhortation and The Kohima Epitaph. 

 

The Chair noted that it was the Council’s intention to stage Eastleigh Borough Remembers in 2020, to coincide with the 75th anniversary of VE Day.

 

His Chair’s report comprised mention of the attendance at the Eastleigh Borough Remembers service on Sunday, 10 November; and since its last meeting, the staging of the Mela and the Community Meal led by the Asian Welfare and Community Association (AWCA). Eastleigh’s Christmas Lights switch-on and fun day was scheduled for 16 November.

81.

Public Participation

Minutes:

Mr Simon Payne addressed the Committee on:

 

·  clearance of leaves from public drainage collection points to avoid flooding; and

·  with the introduction of digital parking permits, how residents could be assured that vehicles were validly parked. 

 

The Chair thanked Mr Payne for these insightful contributions and indicated he would receive a reply either from a member of staff or from him.

82.

Minutes pdf icon PDF 77 KB

To consider the Minutes of the meeting held on 17 July 2019.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 17 July 2019 be confirmed and signed by the Chair as a correct record.

83.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Irish declared a pecuniary interest in the first recommendation of the Financial Management Report (allocation of developers’ contribution to St Nicolas’s Church). (Agenda Item 12).

 

The Chairman indicated that Agenda item 12 would be the final item of the meeting.

 

See minute 88 for additional declarations relating to the Lakeside Estate Traffic Regulation Order.

84.

Presentation on Planning Guidelines

Minutes:

A senior planning officer gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

85.

Planning Application - Bay 6 South and 7B South, Eastleigh Rail Works, Campbell Road, Eastleigh SO50 5AD pdf icon PDF 461 KB

Minutes:

The Committee considered the report of the Head of Housing and Development (Agenda item 7) concerning the continued use of Bay 6 South and Bay 7B South for scrap metal recycling facility (sui generis) from previous general industrial use (B2) at Eastleigh Railway Works, Campbell Road, Eastleigh.  (Ref:  /19/85190). 

 

The Committee were told that no further representations nor consultation responses had been received.  The Committee had considered site-related applications at its meeting on 17 July 2019. 

 

RESOLVED –

 

That planning permission be granted as set out in the report.

 

[NOTES: (A) a local resident of spoke in opposition to the application citing concerns around noise and light; (B) and the Applicant’s spoke in support of the application noting that this application was part of the wider regeneration of the site.]

 

86.

Planning Application - Eastleigh Rail Works, Campbell Road, Eastleigh SO50 5AD pdf icon PDF 444 KB

Minutes:

The Committee considered the report of the Head of Housing and Development (Agenda item 8) concerning an application for permission to allow open storage use within Class B8 and associated minor works at Eastleigh Railway Works, Campbell Road, Eastleigh.  (Ref: F/19/85287). 

 

The Committee were told that no further representations had been received.  The Committee had considered site-related applications at its meeting on 17 July 2019. 

 

No objections/comments had been submitted by Hampshire Highways (the Highway Authority), nor from Environmental Health staff.  There was no detrimental visual impact, nor an intention to increase the scale of the whole activity of the site which operated during normal day-time hours.

 

The Chairman noted the arrival of Cllr Clarke during this item at 7.35pm, therefore Clarke took no part in the Committee’s decision-making.

 

RESOLVED –

 

That planning permission be granted subject to a revised Condition 8 to exclude opening on Bank Holidays.

 

[NOTES: (A) a local resident spoke in opposition to the application citing concerns around flood-lighting, sounding of car alarms, vehicle speeds and the need for a footpath ahead of any other substantive works on the site; (B) the Applicant’s agent spoke in support of the application and reassured the meeting that there would be controls on lighting and he would pass on concerns around the sounding of car alarms.]

 

 

 

 

 

87.

Planning Application - Eastleigh Police Station, 18 - 24 Leigh Road, Eastleigh SO50 9DG pdf icon PDF 526 KB

Minutes:

The Committee considered the report of the Head of Housing and Development (Agenda item 9) concerning a proposal for the redevelopment of the former Eastleigh Police Station site comprising demolition of two semi-detached former police houses to rear of the site and detached former police house to the centre of the site, demolition of outbuildings and partial demolition of Former Police Station building (removal of rear extensions) to provide an 80 bedroom care home (Use Class C2) and 4 close care apartments (Use Class C2) and a new block of 9 residential apartments (Use Class C3), with widening of the footpath on Toynbee Road, and associated access works, parking, tree planting, landscaping and provision of site infrastructure. (Former Eastleigh Police Station, 18-24 Leigh Road, Eastleigh).

 

Officer’s recommendation to permit the development were subject to the conditions outlined in the report (1 – 30) and the net effect of these proposed conditions were described to the Committee with further amendment to the published proposed conditions as follows:

 

Condition 1: for the avoidance of doubt and in the interests of proper planning, the development hereby permitted shall be implemented in accordance with the following plans numbered: 1186PL-RDT-ZZ-XX-DR-A-0100_PL6, 1186PL- RDT-ZZ-XX-DR-A-0105_PL6, 1186PL-RDTZZ-ZZ-DR-A-0120_PL4, 1186PL- RDT-ZZ-XX-DR-A-0150_PL3, 1186PL-RDT-ZZ-XX-DRA-0155_PL3, 1186PL- RDT-ZZ-XX-DR-A-0160_PL1, 1186PL-RDT-ZZ-XX-DR-A-0165_PL1, 1186PL- RDT-01-ZZ-DR-A-0200_PL4, 1186PL-RDT-01-ZZ-DR-A-0300_PL4, 1186PLRDT-01-ZZ-DR-A-0400_PL4, 1186PL-RDT-01-ZZ-DR-A-0600_PL5, 1186PL- RDT-01-ZZDR-A-0601_PL5, 1186PL-RDT-01-ZZ-DR-A-0610_PL5, 1186PL- RDT-01-ZZ-DRA-0611_PL5, 1186PL-RDT-02-ZZ-DR-A-0200_PL4, 1186PL- RDT-02-ZZ-DR-A-0600_PL5, 1186PL-RDT-02-ZZ-DR-A-0610_PL5, 3153-101- M Landscape Strategy, A112175-35-18-003 Rev D Visibility Splays, A112175- 35-18-004 Rev D Refuse Vehicle Swept Path Analysis, A112175-35-18-005 B Proposed Apartments Site Access Junction, A112175-35-18-006 Rev B Proposed Apartments Access Junction Swept Path Analysis & A112175-35-18-007 Proposed Apartments Access Junction Fire Appliance Swept Path Analysis.

 

Condition 26: to provide satisfactory access and in the interests of highway safety, the care home and residential apartments shall not be occupied until their associated accesses, including the footway and/or verge crossing has been constructed and lines of sight of 2.4 metres by 43.0 metres and 2.0 metres by 40.0 metres respectively have been provided in accordance with the approved plans. The lines of sight splays shown on the approved plans shall be kept free of any obstruction exceeding 0.6 metres in height above the adjacent carriageway and shall be subsequently maintained so thereafter.

 

Condition 30 in the interests of highway safety and local amenity the main development hereby approved, including the close-care apartments, shall be used as a care / nursing home (other than the separate C3 residential block) and for no other purpose including any other purpose in Class C2 of the Schedule to the Town and Country Planning [Use Classes] Order 1987, or in any provision equivalent to that Class in any statutory instrument revoking and re-enacting that Order with or without modification.

 

Additional conditions as follows:

 

a)  to limit the impact of the approved development upon protected reptiles which are protected species: “Works cannot begin until a suitable receptor site is found.  If there are no slow worms at this receptor site mitigation plans must demonstrate how it can be enhanced to receive the proposed population. Releasing reptiles into an unsuitable habitat could be an offence under the Animal Welfare Act 2006. The receptor site must be maintained in suitable conditions and the translocated population must be monitored annually for five years to ensure the success of the translocation.”

 

b)  to limit the impact of the approved development upon protected reptiles which are a protected species: “No works, including demolition, shall commence on site until the reptile protection measures set out in the Ecological Impact Assessment by ECOSA dated October 2019 have been provided on site and details submitted to and approved in writing by the Local Planning Authority. These agreed measures shall then be retained until translocation to a previously agreed receptor site has been undertaken.”

 

The Committee were further updated that:

 

  • Two further representations had been received from members of the public who had previously commented reiterating previous points made;
  • Landscape Officer – A number of previously raised issues have been addressed;
  • Environmental Health Officer – Recommended condition in relation to noise and air quality mitigation measures will address concerns raised;
  • Natural England – Have requested further technical details in relation to the disposal of treated foul sewerage; and
  • Hampshire County Council (HCC) Flood and Water Management Team – Comments on updated drainage proposals are awaited.

 

Councillor Campbell moved for a condition for inclusion in any permission that the provision for funding for public art be such that it enabled its amenity to be experienced from both outside and within the Scheme’s perimeter.  Councillor Irish seconded the motion and the Committee unanimously voted for such a condition. 

 

The Chairman moved for a condition for inclusion in any permission that the Applicant replace any single tree removed from the on-site or off-site elements of the Scheme which was seconded by Councillor Irish.  The Committee voted unanimously for such a condition.

 

 

RESOLVED –

 

That Planning Permission be granted subject to:

 

i)  No adverse comments from Natural England and HCC Flood and Water Management Team to updated drainage information;

  Amended Conditions 1, 26 & 30 as set out above;

ii)  Amended Condition 16 corrected to make reference to Condition 17 and not 18;

iv)  Additional conditions A and B set out above;

v)  Additional condition (wording to be finalised*) requiring a 2 for 1 replacement of trees removed from the application site; and

vi)  Securing planning obligations towards public art provision.

 

[NOTES: (A) During public participation, three members of the public spoke in opposition to the Application, citing the proposed heights in the Scheme’s buildings and their proximity (and therefore experiential impact) to existing private housing in comparison with the heights of recent building development at Charlotte Lodge and The Point.  Street scene views provided to the Committee were not felt to accurately illustrate the context of the proposed buildings with housing in Romsey Close. Air pollution, flooding and sewerage concerns were all identified by participants, together with the retention of the original Police Station in the Renaissance Quarter; (B) The Agent for the Developer spoke in support of his client’s Scheme, citing their ambition to realise a Scheme that would add to the quality of life of intended residents; the wider community; and bringing into use a heritage building.  On their behalf, the Agent confirmed the Applicant was agreeable to the proposed conditions to permit.]

 

*Post Meeting Note – the wording for Condition 20 (relating to trees) has been agreed as follows:

 

“No work beyond DPC level shall continue until a detailed landscaping scheme which follows that outlined in the submitted Landscape Strategy Plan, Ref: 3153 101 M, has been submitted to the Local Planning Authority. The scheme shall cover all hard & soft landscaping, including trees and all external and internal boundary treatments, and shall provide details of timings for all landscaping and any future maintenance. The works shall be carried out in accordance with the approved plans and to the appropriate British Standard.

Reason: In the interests of the visual amenity of the locality, to safeguard the amenities of neighbouring residents and to adhere to the ELAC policy of 2 for 1 replacement trees.”

88.

Lakeside Estate Traffic Regulation Order pdf icon PDF 239 KB

Additional documents:

Minutes:

At the conclusion of Agenda Item 9, the Chair adjourned the meeting to enable the departure of those members of the public who had been present for Agenda items 7-9 inclusive. (Adjourned at 9.27pm and resumed at 9.36 pm).

 

The Chair introduced Agenda item 10 (Lakeside Estate Traffic Regulation Order (TRO)).  At the outset, Councillors Bourne, Clarke and Mann declared pecuniary interests in this item and Councillors Clarke and Mann left the room during its consideration.

 

The Traffic Management Engineer took the Committee through the history of the making of the experimental Order, the resulting consultations and responses received.  The report included a summary of what was sought and had observed by individual residents and the response proposed.

 

The Chair summarised the position with a resident of Viscount Gardens that had been sent to the Committee: that in following the required process, further objections had been received to this part of the TRO’s coverage.  The Committee understood that if they deferred its decision, the entire Order would lapse, requiring the removal of restriction with effect from 15 December 2019 whilst a new TRO scheme was compiled and worked through its various stages of consultation and reconfiguration.

 

Overall, the Committee felt that parking issues around the Lakeside Estate had significantly reduced throughout the operation of the experimental TRO.

 

RESOLVED –

 

That the Committee approved the making permanent of The Borough of Eastleigh (Lakeside, Eastleigh) Experimental Order 2018, as amended, with the addition of minor changes illustrated in Appendix 2.

[NOTE: A resident of Rapide Close informed the Committee of the need to accommodate access to the adjacent allotments for allotment holders with tractors/trailer-hitched vehicles.  The Traffic Management Engineer agreed to look into this and report back as necessary.]

89.

Fees and Charges in 2020/2021 pdf icon PDF 54 KB

Additional documents:

Minutes:

The Committee received a report from the Local Area Manager on proposed fees and charges to come into effect from 1 January 2020 with those for Lakeside Country Park to take effect from 1 April 2020.  It was recommended that car parking charges remain unchanged in 2020/2021, subject to approval by Cabinet.

 

RESOLVED –

 

That the Committee approved:

 

(1)  the fees and charges set out in Appendices A-E to the report and to come into effect from 1 January 2020 with the exception of Lakeside Country Park, which will come into effect from 1 April 2020; and

(2)  that the charges for car parking would remain unchanged for 2020/21, in line with the emerging corporate recommendation, subject to Cabinet approval.

 

90.

Planning Appeals

The Legal Services Manager to report:-

 

(a)  that the following appeals have been lodged:-

 

Appeal against the decision of Eastleigh Borough Council to refuse planning permission at 12 Sherborne Court, Eastleigh, SO50 4PB for the erection of a first floor side extension. 

 

(Ref: H/19/85656).

 

A decision delegated to Officers.

 

Appeal against the decision of Eastleigh Borough Council to refuse to grant planning permission at 66 Kipling Road, Eastleigh SO50 9DY - for the change of use of building from Class C4 HMO (up to six occupants) to 11 occupants (sui generis).

 

(Ref: F/19/85959).

 

A decision delegated to Officers.

 

The appeal will follow the written representations appeal procedure.

 

(b)  that the following appeals have been dismissed:-

 

Appeal against the decision of Eastleigh Borough Council to refuse to grant planning permission at 22 Nightingale Avenue, Eastleigh, SO50 9JA – the proposed development of 1 No. 3 bed detached dwelling with parking.

 

(Ref: F/19/84705) (Appeal Ref: APP/W1715/W/19/3226718).

 

Appeal against the decision of Eastleigh Borough Council to refuse to grant planning permission at 10 Laburnum Grove, Eastleigh, SO50 9DJ – the proposed development was described as, “erection of a 1.5 storey extension replacing a rundown garage and garden shed at ground floor with a new annex/bedroom at first floor; providing accommodation for an ill family member.”

 

(Ref: H/19/84999) (Appeal Ref: APP/W1715/D/19/3230376).

 

Appeal against the decision of Eastleigh Borough Council to refuse to grant planning permission at Builders Yard at the end of Mount View; to the rear of 44 Twyford Road, Eastleigh SO50 4HJ – the proposed development was a part-demolition of existing buildings and construction of five one-bedroom apartments in a three-storey building and three one-bedroom terraced houses in a two-storey building.

 

(Ref: F/18/83020) (Appeal Ref: APP/W1715/W/19/3220985).

 

A decision delegated to Officers.

 

Appeal against the decision of Eastleigh Borough Council to refuse to grant planning permission for No 9. Saddlers Close, Eastleigh, SO50 4SB – the proposed development being described as the erection of a pair of semi-detached dwellings, associated access, landscaping and garaging.

 

(Ref: F/18/83045) (Appeal Ref: APP/W1715/W/19/3224017).

 

A decision delegated to Officers.

 

Appeal against the decision of Eastleigh Borough Council to refuse to grant planning permission for 12 Sherborne Court, Eastleigh, SO50 4PB – the proposed development being described as a second storey extension above double garage, kitchen and utility. Extension will contain two additional bedrooms with en-suite bathrooms.

 

(Ref: H/19/85656) (Appeal Ref: APP/W1715/D/19/3233443).

 

A decision delegated to Officers.

Minutes:

The Head of Legal and Democratic Services reported:-

 

(a)  that the following appeals had been lodged:-

 

Appeal against the decision of Eastleigh Borough Council to refuse planning permission at 12 Sherborne Court, Eastleigh, SO50 4PB for the erection of a first floor side extension.  (Ref: H/19/85656). A decision delegated to Officers.

 

Appeal against the decision of Eastleigh Borough Council to refuse to grant planning permission at 66 Kipling Road, Eastleigh SO50 9DY - for the change of use of building from Class C4 HMO (up to six occupants) to 11 occupants (sui generis).  (Ref: F/19/85959). A decision delegated to Officers and to follow the written representations appeal procedure.

 

(b)   that the following appeals had been dismissed:-

 

Appeal against the decision of Eastleigh Borough Council to refuse to grant planning permission at 22 Nightingale Avenue, Eastleigh, SO50 9JA – the proposed development of 1 No. 3 bed detached dwelling with parking.  (Ref: F/19/84705) (Appeal Ref: APP/W1715/W/19/3226718).

 

Appeal against the decision of Eastleigh Borough Council to refuse to grant planning permission at 10 Laburnum Grove, Eastleigh, SO50 9DJ – the proposed development was described as, “erection of a 1.5 storey extension replacing a rundown garage and garden shed at ground floor with a new annex/bedroom at first floor; providing accommodation for an ill family member.”  (Ref: H/19/84999) (Appeal Ref: APP/W1715/D/19/3230376).

 

Appeal against the decision of Eastleigh Borough Council to refuse to grant planning permission at Builders Yard at the end of Mount View; to the rear of 44 Twyford Road, Eastleigh SO50 4HJ – the proposed development was a part-demolition of existing buildings and construction of five one-bedroom apartments in a three-storey building and three one-bedroom terraced houses in a two-storey building.  (Ref: F/18/83020) (Appeal Ref: APP/W1715/W/19/3220985).  A decision delegated to Officers.

 

Appeal against the decision of Eastleigh Borough Council to refuse to grant planning permission for No 9. Saddlers Close, Eastleigh, SO50 4SB – the proposed development being described as the erection of a pair of semi-detached dwellings, associated access, landscaping and garaging.  (Ref: F/18/83045) (Appeal Ref: APP/W1715/W/19/3224017).  A decision delegated to Officers.

 

Appeal against the decision of Eastleigh Borough Council to refuse to grant planning permission for 12 Sherborne Court, Eastleigh, SO50 4PB – the proposed development being described as a second storey extension above double garage, kitchen and utility. Extension will contain two additional bedrooms with en-suite bathrooms.  (Ref: H/19/85656) (Appeal Ref: APP/W1715/D/19/3233443).  A decision delegated to Officers.

 

RESOLVED -

 

That the report be noted.

91.

Financial Management Report pdf icon PDF 100 KB

Minutes:

Consideration was given to a report of the Local Area Manager (Agenda Item 12) that comprised recommendations for allocation of funds from developers’ contributions to projects throughout the Local Area and the Local Area’s revenue reserve.  Progress with the various development projects around the Local Area had each reached a trigger point at which Developers’ funds under their respective S.106 Agreements could be utilised.  Recommendations (2) – (10) inclusive. 

 

Similarly, funds to be released from the revenue reserve and revenue budget to progress or improve facilities around the Local Area.  Recommendations (11) – (21) inclusive.

 

Councillor Irish had earlier given a declaration of a pecuniary interest in item (i) of the report’s recommendations, Councillor Irish left the room at 10.08pm during the consideration of this item.

 

The Committee separately considered Recommendation (1), an allocation of developers’ contributions for the improvement of St Nicolas’ Church because of Cllr Irish’s declaration of interest.

 

RESOLVED –

 

That the Committee approved the following:

 

(1)  £111,339 is allocated for improvements to St Nicholas Church from developers’ contributions;

(2)  £202,376.48 is allocated to the Lakeside Country Park extension from developers’ contributions;

(3)  £848,225 (plus any further interest accrued) is allocated to provide public access land in Home Wood from developers’ contributions;

(4)  £150,000 is allocated to improve the Eastleigh Bus Station Toilets from developers’ contributions;

(5)  £35,000 is allocated to the Freespace Car Park project from developers’ contributions;

(6)  £13,500 is allocated to Fleming Park improvements with £7,500 to the M3 underpass project and £6,000 for tree works on the Boundary with Dovedale from developers’ contributions;

(7)  Up to £10,000 is allocated to the provide lighting on the Station to Lidl footpath from developers’ contributions;

(8)  £9,800 is allocated to provide a new accessible roundabout at Leigh Road Recreation Ground and youth shelter improvements from developers’ contributions;

(9)  £51,252.66 is allocated to the Travel Plan Co-ordinator post from developers’ contributions;

(10)  £4,000 is allocated to the Allbrook Hill bus shelter, with £2,000 from the Bus Shelter Reserve and £2,000 from developers’ contributions;

(11)  £15,300 is allocated for regular events and services in the Local Area, as set out in paragraph 33 from the revenue reserve;

(12)  £20,000 is allocated to the main summer event 2020 from the revenue reserve;

(13)  £6,000 is allocated to the pay-on-foot ticket machine upgrade from the revenue reserve;

(14)  That a new Eastleigh Community Grant Fund is created, with an on-going £5,000 per annum from the revenue budget and £5,000 per annum from the revenue reserve for the next three years;

(15)  £4,000 is allocated to the Eastleigh Garden Tree Project from the revenue reserve;

(16)  £31,000 is allocated to the contingency fund from the revenue reserve;

(17)  £1,000 is allocated to the Shakespeare Junior School outdoor classroom project from the revenue reserve;

(18)  £2,500 is allocated for new rugby posts at the Bishopstoke Recreation Ground from the revenue reserve;

(19)  £1,800 is allocated for ramps repairs at Freespace Skate Park from the revenue reserve;

(20)  £18,000 is allocated  to the Energy Youth Centre boxing sessions from the revenue reserve; and

(21)  £13,000 is allocated to the Eastleigh Youth Service annually on an on-going basis from the revenue budget.