Agenda and minutes

Cabinet - Thursday, 26 November 2020 7:00 pm

Contact: Nikki Dunne, Democratic Services Officer, 02380 688298 Email: nikki.dunne@eastleigh.gov.uk 

Link: View the link

Items
No. Item

144.

Public Participation

Councillors not on Cabinet and members of the public can participate during this section of the meeting in the following ways:

 

·  If you are able to participate live (meet technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Friday 20 November 2020) before the Event.

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Tuesday 24 November 2020) before the date of the Event. Democratic Services will confirm receipt of the email and confirm it can be read out.

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Friday 20 November 2020) before the Event.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via democratic.services@eastleigh.gov.uk

Minutes:

Councillors Atkinson, Parker-Jones and Grajewski verbally asked a question during this item.

RECOMMENDED ITEMS (REQUIRING A DECISION)

145.

Recommendations from Policy and Performance Scrutiny Panel pdf icon PDF 133 KB

Minutes:

Issues

 

Committees can refer items to Cabinet under the Council’s Constitution. (Paper 4a)

 

Considerations

 

Cabinet must consider any recommendations made by Committee’s as part of their decision making process.

 

RESOLVED –

 

That Cabinet note the recommendations made to Cabinet from Policy and Performance Scrutiny Panel.

146.

Eastleigh Scheme of Housing Allocations pdf icon PDF 197 KB

Additional documents:

Minutes:

Issues

 

Eastleigh Borough Council joined the Hampshire Home Choice Scheme of Allocations in 2014. Local Authorities are required to establish a scheme of allocations determining the priorities of those who apply for housing and setting out the procedures to be followed in the allocation of housing. The HHC Allocations Framework is the resulting policy, jointly agreed by the 5 local authorities. As detailed in the HHC Framework, each local authority is also required to maintain its own scheme of allocations which may contain separate policies to ensure the policy best suites the needs of the district. (Paper 5)

 

Considerations

 

Eastleigh’s Scheme of Allocations has remained unchanged since its first publication in 2014. A recent review has highlighted areas within the policy that either no longer fall in line with government legislation and/or have scope for development to efficiently maximise housing opportunities for homeless households.

 

RESOLVED –

 

That Cabinet:

 

(1)  approve the proposed amendments to the Eastleigh Scheme of Allocations which underpins the Hampshire Home Choice (HHC) Allocations Framework. The key areas for amendment are:

 

-  Award high priority banding (Band 2) to applicants occupying homeless temporary accommodation stock for 2 years;

 

-  Effect amendments throughout the policy to reflect the legislative changes brought about by the introduction of the Homelessness Reduction Act 2017; and

 

(2)  note the recommendations made to Cabinet from Policy and Performance Scrutiny Panel based on the revised wording being substituted in the Scheme of Housing Allocations Document (paper 5a)

 

 

147.

Responses to M27 Scrutiny Invitation pdf icon PDF 77 KB

Additional documents:

Minutes:

Issues

 

The Council has a long history of seeking improvements to the M27 to reduce the impact of noise on residents. (Paper 6)

 

Considerations

 

The M27 Smart Motorway scheme will impact local transport,

ecology and the health of residents. The Council’s corporate objectives are Tackling Congestion, Green Infrastructure, Excellent Environment for all and Health and Wellbeing.

 

RESOLVED –

 

That Cabinet:

 

(1) note the contents of the report and associated letters;

(2) request that Highways England do not bring the new fourth inside lane of the Motorway into operation until Stopped Vehicle Detection technology has been installed; and

(3) note the recommendations made to Cabinet from Policy and Performance Scrutiny Panel.

148.

Corporate Fees and Charges pdf icon PDF 259 KB

Additional documents:

Minutes:

Issue

 

Fees and Charges for Council services are reviewed on a regular basis. In accordance with the Budget Plan, fees and charges levied by the Council are reviewed annually with the intention of any changes being introduced, where possible, with effect from January 2021. (paper 7)

 

Considerations

 

The proposals in many areas promote health and wellbeing by setting discounted rates for community or non-commercial groups; they also help tackle deprivation by providing discounted rates for individuals experiencing socio-economic deprivation.

 

An amendment was suggested to Appendix B where the concessionary rate for a Garden Waste Bin (after the first bin) for 50 weeks (April – March) should have a 0% increase and remain at £25.50.

 

RESOLVED  -

 

That Cabinet approve all proposed fees and charges in Appendices A to I, including the amendment to Appendix B, to come into effect on the dates outlined in the report, including, given the impact that COVID-19 has had on low income households and in line with the Tackling Deprivation objective, all of the Council's concessionary charging rates are proposed to be frozen this year for these households.

 

149.

Corporate Performance and Financial Monitoring pdf icon PDF 352 KB

Additional documents:

Minutes:

Issues

 

Regular monitoring and management of the Council’s performance, including

financial performance is key to ensuring delivery against strategic objectives

set out in the Council’s corporate plan 2015-2025, and contributes to the

management of corporate risk.

 

Considerations

 

Information and analysis on the Council’s financial performance and use of resources for the first half of the financial year 2020/21, in comparison to the budget set by Council on 20 February 2020.

 

RESOLVED –

 

That Cabinet:

 

(1)  note the performance of the Council for the first half of the year and the Council’s financial position including the forecast for the year and consider any recommendations from Policy and Performance Scrutiny Panel;

(2)  note the likely Sales, Fees and Charges compensation from central government due to Eastleigh Borough Council initially estimated at £2.1m;

(3)  note the allocation of £180,000 to Parish and Town Councils to compensate for losses incurred due to COVID-19;

(4)  note the performance of the Capital Investment Programme, and financial outlook in Appendix C;

(5)  Recommend to Council to approve the changes to the Prudential Indicators in Appendix D;

(6)  note the performance of treasury management, and financial outlook in Appendix E;

(7)  approve expenditure of £1,300,000 in 2020/21 and 2021/22 for the disabled Facilities Grant Programme to be funded from government grant and housing capital receipts; and

(8)  note the Key Financial Risks Register as detailed Appendix F.

150.

COVID 19 Recovery Proposals pdf icon PDF 174 KB

Additional documents:

Minutes:

Issues

 

At the current time the COVID 19 incident is still in a ‘response’ phase with significant work taking place to ensure our services continue to be delivered, and particularly vulnerable residents are supported through the borough’s Local Response Centre (LRC). However, it is good practice to start to consider recovery whilst still focusing on the incident to ensure that there is no delay in beginning to move forward.

 

Considerations

 

The Council has been working on COVID 19 recovery for a few months,

but alongside responding to day-to-day COVID 19 issues as the Council is still

managing a major live incident, as well as delivering business as normal.

 

RESOLVED –

 

That Cabinet consider the report alongside any recommendations from Policy and Performance Scrutiny Panel.

151.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.

 

The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1st March 2006.

 

It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.

Minutes:

RESOLVED -

 

It was agreed that the report marked as exempt on the agenda would be discussed in open session with a redacted version to be published shortly after the meeting. 

 

152.

Write Off of Irrecoverable Debts

Minutes:

Issue

 

To consider the write off of irrecoverable debts (paper 11)

 

Considerations

 

The report sets out matters relating to the write off of irrecoverable debts.

 

RESOLVED –

 

That the recommendations in the report be approved.

RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY)

153.

Minutes pdf icon PDF 135 KB

To consider the Minutes of the meeting held on 22 October 2020.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 22 October 2020 be agreed as a correct record.

154.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Corben declared an interest in the Write Off of Irrecoverable Debts (Paper 11) as a customer of his employer was stated.