Agenda and minutes

Audit and Resources Committee - Tuesday, 24 November 2020 6:15 pm

Contact: Nikki Dunne, Democratic Services Officer, 02380 688298 Email: nikki.dunne@eastleigh.gov.uk  Sarah King, Corporate Director, Support Services (CFO), tel 023 8068 8011 Email:  sarah.king@eastleigh.gov.uk

Link: View the link

Items
No. Item

19.

Public Participation

Councillors not on Audit and Resources Committee and members of the public can participate during this section of the meeting in the following ways:

 

·  If you are able to participate live (meet technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Wednesday 18 November 2020) before the Event.

 

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Friday 20 November 2020) before the date of the Event. Democratic Services will confirm receipt of the email and confirm it can be read out.

 

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

 

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Wednesday 18 November 2020) before the Event.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via democratic.services@eastleigh.gov.uk

Minutes:

There was no public participation on this occasion.

20.

Minutes pdf icon PDF 129 KB

To consider the Minutes of the meeting held on 20 October 2020.

Minutes:

RESOLVED –

 

That the Minutes of the meeting held on 20 October 2020 be confirmed and signed by the Chair as a correct record.

21.

Declarations of Interest

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

22.

Annual Statement of Accounts 2019/20 pdf icon PDF 78 KB

Additional documents:

Minutes:

Items 5, 5a and 6 were considered together on the agenda because they are intrinsically linked.  The Head of Finance introduced the final accounts for 2019/2020 and then Simon Mathers, EY, introduced the External Audit Results report.

 

The report summarised EY’s audit conclusion in relation to the audit of Eastleigh Borough Council for 2019/20. EY will issue their final report soon after the Committee meeting on 24 November 2020.  Subject to concluding the outstanding matters listed in the report, EY anticipate issuing an unqualified audit opinion on the financial statements. The Covid-19 pandemic has impacted the statements and the audit opinion. EY had no matters to report on the Council’s arrangements to secure economy, efficiency and effectiveness in use of resources.

 

The committee debated the papers and thanked staff and the external auditor for completing the accounts and the audit on time, despite the challenging circumstances.

23.

Amended Statement of Accounts - Appendix 1 pdf icon PDF 2 MB

Minutes:

This item was considered as part of the Annual Statement of Accounts 2019/20 as they were intrinsically linked.

24.

External Audit Results Report pdf icon PDF 4 MB

Minutes:

This item was considered as part of the Annual Statement of Accounts 2019/20 as they were intrinsically linked.

25.

Corporate Fees and Charges pdf icon PDF 260 KB

Additional documents:

Minutes:

Councillor Rushton joined the meeting at 18:55.

 

The Strategic Planning Manager introduced the report which proposes future fees and charges for Council services.

 

RESOLVED –

 

That the report be noted.

 

[Councillor Rushton did not vote as he was not present for the entire item.]

26.

Verbal Updates from Members Representing Strategic Risk Management Group (SRMG) / Procurement Executive Group (PEG)/ Housing Group

Minutes:

(a)  Strategic Risk Management Group (SRMG)

 

Councillor Tyson-Payne provided an update from the STMG Meeting held on 12 November 2020.

 

(b)  Procurement Executive Group (PEG)

 

Councillor Atkinson provided an update from Procurement Executive Group held on 17 November 2020.

 

(c)  Housing Group

 

Councillor Atkinson asserted that no Housing Group meeting had been held since the last meeting.

27.

Action List pdf icon PDF 15 KB

Minutes:

28.

Cabinet Forward Plan pdf icon PDF 200 KB

Minutes:

The Committee considered the current Forward Plan of Key Decisions.

 

It was AGREED -

 

That the current Forward Plan be noted.

29.

A&R Work Programme pdf icon PDF 105 KB

Minutes:

The Committee considered its current Work Programme.

 

It was AGREED -

 

That the Work Programme be noted.

30.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.

 

The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1 March 2006.

 

It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.

Minutes:

RESOLVED -

 

(1)  That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and

 

(2)  That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.

31.

Write off of Irrecoverable Debts

Minutes:

RESOLVED –

 

That the report be noted.

32.

Property Portfolio Revenue Update

Minutes:

RESOLVED –

 

That the report be noted.