Agenda and minutes

Chandler's Ford and Hiltingbury Local Area Committee - Wednesday, 9 September 2015 7:00 pm

Venue: Fryern Pavilion, Greenways, Chandler's Ford, SO53 2LE

Contact: Karin James, Democratic Services Officer Tel:023 8068 8113;Email:  karin.james@eastleigh.gov.uk  Min Partner, Area Co-ordinator Tel: 023 8068 8438; Email:  min.partner@eastleigh.gov.uk

Items
No. Item

213.

Chairman's report

Minutes:

At the start of the meeting the Chair and Members paid tribute to HM The Queen who had become the longest reigning monarch in history. 

 

The Chair also announced the sad news that ex-councillor Bill Furness had recently died.

214.

Minutes pdf icon PDF 216 KB

To consider the Minutes of the meeting held on 10 June 2015.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 10 June 2015 be confirmed and signed by the Chair as a correct record.

215.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Godfrey G Olson declared an Interest in agenda item 11, Planning application - 237 Winchester Road, Chandler's Ford, because the applicant was a near neighbour.

 

Councillor Margaret Atkinson declared an Interest in agenda item 11, Planning application - 237 Winchester Road, Chandler's Ford, because the applicant is known to her in a business context.

 

Councillor David Pragnell declared an Interest in agenda item 14, Various roads in Chandler's Ford and Hiltingbury - Waiting Restrictions Objection Report, as he is a near neighbour to recommendation 2.

216.

Public Participation

Minutes:

Mr Mark Read Jones commented that the roads are covered in weeds and leaves and he and other residents were constantly picking these up and putting them in their garden waste bin.  He asked what steps were to be taken to resolve the problem.

 

The Area Co-Ordinator advised the Local Area Committee would be paying for additional leaf collection. 

217.

Area Co-ordinator's Report

Minutes:

Min Partner, advised Members this would be her last meeting as the Chandler’s Ford and Hiltingbury Local Area Committee Area Co-Ordinator, as the position has now been filled.  Members welcomed Andy Thompson the new Area Co-ordinator.

 

The Area Co-ordinator asked that the Committee confirm their agreement to the following:

 

·  The representatives for the Joint Test Valley Eastleigh Borough Council consultative meeting be Councillors Holden-Brown and Grajewski.

 

·  The previously circulated revised map and amendments for discussion at the Eastleigh Test Valley Liaison meeting be endorsed;

 

·  That the representatives for the Ageas Bowl/Aviva discussion forum meeting be Councillors Alan Broadhurst and Judith Grajewski, although Councillor Holden-Brown would be attending one meeting in Councillor Broadhurst’s stead; and

 

·  That the split of available, previously approved monies and work to be undertaken at Ramalley Copse, and Hiltingbury Lakes be endorsed as approved at the Member working group on 1 September.

 

Updates were given as follows:

 

·  Huge progress had been made on the Ramalley and Hiltingbury sites, with a plan of work and appropriate monitoring systems now in place.

 

·  The newly funded youth group at the Hilt had been launched and was growing in numbers weekly. There was an issue with lighting at the skate ramp and young people had asked the Centre for help to raise their concerns.  They already had positive contact with the Centre management and Street Pastors. 

 

In the past year many achievements had taken place including the beginnings of a positive and highly important mutually respectful relationship with our Parish Council colleagues and staff.  The benefits to residents have already been:  

 

·  Joint funding of an enhanced youth provision;

·  Joint site visits to resolve minor issues;

·  Swift action to deal with emergency tree matters and car park pot holes;

·  Improved efficiency in the transfer of assets and provision of agreements for maintenance;

·  Identification and transfer of appropriate funds as part of the transfer agreements;

·  Joint agreements of priorities for the coming year and commitment to continue to work together on these to ensure the needs of local residents are paramount;

·  Funding had been confirmed for the guide and scout huts, and the building was well on the way to completion;

·  A steady relationship had been developed with the new committee running the Arch youth performing arts centre.  Work had been approved to maximise benefit from the monies previously identified by this Committee;

·  Park Sport had linked in strongly with the Parish Council this year and activities had taken place successfully on several sites now owned by them;

·  The Committee had undertaken Dementia Awareness training;

·  Regular working group/team meetings had taken place which discussed issues of key importance.

 

Members expressed their thanks to Min Partner for the work she had undertaken for the Committee.

218.

Presentation on Planning Guidelines

Minutes:

Development Management staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

219.

Planning Application - 7 Randall Road, Chandler's Ford pdf icon PDF 107 KB

Two storey side & single storey rear extensions and raised decking (amended description) (Ref. F/15/76507)

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 8) concerning an application for a two storey side and single storey rear extension and raised decking (amended description) (Ref. F/15/76507).

 

The Committee was advised that there had been no objection from the Head of Countryside and Trees but a site meeting was to take place to ensure storage of materials posed no threat to protected trees.

 

RESOLVED -

 

That permission be GRANTED subject to the recommended reasons and conditions and the following three additional conditions:

 

1)  No construction, demolition or deliveries to the site shall take place during the construction period except between the hours of 0800 to 1800 Mondays to Fridays or 0900 to 1300 on Saturdays and not at all on Sundays or Bank Holidays;

2)  No development shall start until a scheme of work detailing the extent and type of piling proposed has been submitted to and approved in writing by the Local Planning Authority. The development shall accord with the approved details; and

3)  No burning of materials obtained by site clearance or any other source shall take place during the demolition, construction and fitting out process.

 

(NOTE: The architect/agent spoke in support of the application).

220.

Planning application - 6 Wellbrooke Gardens, Chandler's Ford pdf icon PDF 105 KB

Change of use of land to private garden: Retrospective (amended description)  (Ref. F/15/76507)

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item  9) concerning an application for  change of use of land to private garden: Retrospective (amended description)  (Ref. F/15/76507).

 

The Committee was advised that following publication of the report concern had been raised about the legal position of the existing use of the footpath, whether there was an established public or permissive right of way.  Therefore contrary to the published report, it was recommended that the item be deferred to allow for further legal investigation.

 

RESOLVED –

 

That the decision be DEFERRED pending further legal investigations.

 

(NOTE: Members requested the application be brought back to Committee for the final decision to be made).

221.

Planning application - Fryern Infant School, Oakmount Road, Chandler's Ford pdf icon PDF 94 KB

Installation of 4no. cycle stands, cycle shelter & area of hard standing.  (Ref. F/15/76794)

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 10) concerning an application for the installation of 4no. cycle stands, cycle shelter & area of hard standing.  (Ref. F/15/76794).

 

RESOLVED -

 

That permission be  GRANTED subject to the recommended conditions and reasons.

222.

Planning application - 237 Winchester Road, Chandler's Ford pdf icon PDF 98 KB

Retention of detached oak framed open fronted double bay carport (amended scheme to F/15/75945)  (Ref. F/15/76846).

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 11) concerning an application for the retention of a detached oak framed open fronted double bay carport (amended scheme to F/15/75945)  (Ref. F/15/76846).

 

The Committee was advised that the Tree Services Manager had raised no objections subject to additional conditions being imposed.

 

RESOLVED -

 

That permission be GRANTED subject to the recommended conditions and reasons, and the following two additional conditions:

 

1.  The development must accord with the Arboricultural Development Statement (ref. CBA10284 v1A) produced by CBA Trees dated August 2015. Tree Protection must be addressed as per the Tree Protection Plan (CBA 10284.04 TPP)enclosed within the report. Reason - To retain and protect the existing trees which form an important part of the amenity of the locality; and

 

2.  No development shall commence until a site meeting has taken place with the site manager, the retained consulting arboriculturalist and the Tree Services Manager from the Local Planning Authority. Work cannot commence until the Tree Services Manager has inspected and approved the tree protection, ensuring it conforms to the Tree Protection Plan and the Method Statement. Once approved no access by vehicles or placement of goods, chemicals, fuels, soil or other materials shall take place within the fenced area. The fencing shall be retained in its approved form for the duration of the work. All other aspects of the Arboricultural Impact Assessment and Method Statement will be addressed at this meeting including any required changes with final layout of the scheme and the installation of services that may have an impact on trees.  This tree condition may only be fully discharged on completion of the development subject to satisfactory written evidence of monthly monitoring and compliance by the pre-appointed consulting arboriculturalist.  Reason - To retain and protect the existing trees which form an important part of the amenity of the locality.

 

 

(NOTE: Councillors Olson and Atkinson declared an interest in this item and left the room taking no part in debate or voting thereon.)

223.

Planning application - Hocombe Mead, Chandler's Ford pdf icon PDF 87 KB

Coppicing & woodland management works. (Ref. T/15/76884).

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 12) concerning an application for Coppicing & woodland management works. (Ref. T/15/76884).

 

Members applauded the work undertaken by the Friends of Hocombe Mead.

 

RESOLVED -

 

That permission be GRANTED.

224.

Planning Appeals

The Head of Legal and Democratic Services to report:-

 

(a)  that the following appeals have been lodged:-

 

6 Park Road, Chandler’s Ford, Eastleigh - Appeal against the refusal to grant planning permission for the erection of a triple bay garage/ carport. (Ref: F/14/75675 - This was a delegated decision)

 

237 Winchester Road, Chandler’s Ford - Appeal against the refusal to grant planning permission for the erection of 2No. five bedroom dwellings with detached carports and associated parking, cycle store and landscaping following demolition of existing. (Ref: F/14/75684 -This was a Committee decision)

 

(b)  that the following appeals have been allowed:-

 

6 Park Road, Chandler’s Ford, Eastleigh – appeal against refusal to grant permission for construction of a 3 bay oak framed garage. (Ref: F/14/75675 – previously delegated decision).

 

49 Hursley Road, Chandler’s Ford – appeal against refusal to grant permission for the erection of a rear extension and front porch. (Ref: Ref F/14/75395, previously delegated decision).

 

(c)  that the following appeals have been dismissed:-

 

Brookdale House Residential Home, 31 Hursley Road, Chandler’s Ford – appeal against refusal to grant permission for the development proposed is described as “Proposed first floor extension and internal reorganization [sic] of rooms (resident numbers from 22 to 26)”. (Ref F/14/75623 – previously delegated decision).

 

176 Hiltingbury Road, Chandler’s Ford – appeal against refusal to grant permission for a ‘two storey side extension, single storey rear extension, addition of 2 no. dormer windows to front elevation and provision of double garage to front garden’. (Ref: F/14/75729, previously delegated decision).

 

23 and 23a Meadow Grove, Chandler’s Ford – appeal against refusal to grant permission for construction of a 2 storey extension to the existing 2no one bedroom flats and the construction of a new two bedroom dwelling to the side with new and altered accesses and associated car parking.  (Ref: F/14/75139).

Minutes:

The Head of Legal and Democratic Services reported:-

 

(a)  that the following appeals had been lodged:-

 

6 Park Road, Chandler’s Ford, Eastleigh - Appeal against the refusal to grant planning permission for the erection of a triple bay garage/ carport. (Ref: F/14/75675 - This was a delegated decision)

 

237 Winchester Road, Chandler’s Ford - Appeal against the refusal to grant planning permission for the erection of 2No. five bedroom dwellings with detached carports and associated parking, cycle store and landscaping following demolition of existing. (Ref: F/14/75684 -This was a Committee decision)

 

(b)  that the following appeals had been allowed:-

 

6 Park Road, Chandler’s Ford, Eastleigh – appeal against refusal to grant permission for construction of a 3 bay oak framed garage. (Ref: F/14/75675 – previously delegated decision).

 

49 Hursley Road, Chandler’s Ford – appeal against refusal to grant permission for the erection of a rear extension and front porch. (Ref: Ref F/14/75395, previously delegated decision).

 

(c)  that the following appeals had been dismissed:-

 

Brookdale House Residential Home, 31 Hursley Road, Chandler’s Ford – appeal against refusal to grant permission for the development proposed is described as “Proposed first floor extension and internal reorganization [sic] of rooms (resident numbers from 22 to 26)”. (Ref F/14/75623 – previously delegated decision).

 

176 Hiltingbury Road, Chandler’s Ford – appeal against refusal to grant permission for a ‘two storey side extension, single storey rear extension, addition of 2 no. dormer windows to front elevation and provision of double garage to front garden’. (Ref: F/14/75729, previously delegated decision).

 

23 and 23a Meadow Grove, Chandler’s Ford – appeal against refusal to grant permission for construction of a 2 storey extension to the existing 2no one bedroom flats and the construction of a new two bedroom dwelling to the side with new and altered accesses and associated car parking.  (Ref: F/14/75139).

 

RESOLVED -

 

That the report be noted.

225.

Various roads in Chandler's Ford and Hiltingbury - Waiting Restrictions Objection Report pdf icon PDF 285 KB

Additional documents:

Minutes:

Consideration was given to a report of the Head of Transportation and Engineering which outlined a number of new and amended waiting restrictions that had been proposed in various roads within Chandler’s Ford and Hiltingbury. 

 

During the advertisement of the proposed Traffic Regulation Order a total of sixty-five representations were received.  There were no objections from statutory consultees and one comment from a locally elected member of the Council.  A further three representations were received following the end of the consultation period.

 

The report recommended how to proceed with the proposals.  Appendix B to the agenda provided a summary of the representations received along with officers’ response. 

 

RESOLVED -

1.  That the proposed restriction in Avon Green be implemented as advertised as shown in drawing TM1/01419/010;

2.  That restrictions only be placed at the junction of Purkess Close;

3.  That some of the advertised restrictions within Ribble Close be omitted from the Traffic Order and implemented as shown in plan TM01/01419/009RevB;

4.  That restrictions on Shaftesbury Avenue, Treloyhan Close, Ford Avenue, Skipton Road and Penine Way, be implemented as shown on plan TM01/01419/013;

5.  That the advertised waiting restrictions in Keble Road as shown in plan TM01/01419/012RevA are not implemented;

6.  That the proposed waiting restriction in Sutherlands Way be implemented as advertised as shown in plan TM01/01419/007;

7.  That the proposed waiting restrictions in Kingsway be implemented as advertised as shown in drawing TM01/01419/001;

8.  That the proposed waiting restrictions in Hiltingbury Road (between Kingsway Gardens and Winchester Road) be implemented as advertised and shown in plan TM01/01419/002 RevB;

9.  That the proposed restrictions along Peverells Wood Avenue be implemented with the length of restriction on Vespasian Way reduced as shown on Plan TM01/01419/008 RevB;

10.That the proposed restrictions in Charnwood Gardens and Charnwood Crescent be implemented as advertised and as shown in plan TM01/014119/005;

11.That the proposed waiting restrictions in Hiltingbury Road (east of Ashdown Road) be implemented as advertised and as shown in plan TM01/01419/003 RevA; and

12.The proposed waiting restrictions in Richmond Close be implemented at the junction and around the bend, rather than as advertised and shown in plan TM01/01419/004 RevB.

(NOTE: i. Councillor Pragnell declared an interest in recommendation 2 of the report as it was close to his place of residence, ii. One member of the public spoke against restrictions being placed in Keble Road as she felt these were unnecessary; iii. One member of the public spoke against the recommendations for Ribble Close as he felt there was no problem currently and restrictions would result in more cars parking in Bodycoats Road; iv. One member of the public spoke against restrictions in Purkess Close as he felt they were unnecessary; v. One member of the public spoke against restrictions in Richmond Close on the grounds that he felt the problems were damage such as broken curb stones cause by verge parking; and vi. An email was read out objecting to the restrictions along Hiltingbury Road and suggesting an alternative scheme.).