Agenda and minutes

Chandler's Ford and Hiltingbury Local Area Committee - Wednesday, 20 January 2016 7:00 pm

Venue: The Dovetail Centre, Methodist Church, Winchester Road, Chandler's Ford, SO53 2GJ

Contact: Karin James, Democratic Services Officer Tel:023 8068 8113;Email:  karin.james@eastleigh.gov.uk  Andy.Thompson, Area Co-ordinator Tel: 023 8068 8357; Email:  andy.thompson@eastleigh.gov.uk

Items
No. Item

454.

Minutes pdf icon PDF 215 KB

To consider the Minutes of the meeting held on 18 November 2015.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 18 November 2015 be confirmed and signed by the Chair as a correct record.

455.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Margaret Atkinson declared a Personal Interest in agenda item 11, Local Listing of Buildings, as the owner of the third property on the list is known to her in a business context.

456.

Public Participation

Minutes:

Mr Foulds of Chalvington Road, Chandler’s Ford spoke regarding the poor state of the first speedbump at the Bournemouth Road end of Chalvington Road.  Mr Foulds confirmed he had been in touch with Hampshire Highways who had informed him they may be resurfacing the whole road toward the end of 2016.  Due to the current poor state of repair it was felt the matter needed to be dealt with far sooner.  Also following recent road repairs the road required sweeping.

457.

Chairman's report

Minutes:

The Chairman informed those present that there was to be a slight change to the agenda and an urgent item regarding Parkside Surgery was to be added, before the meeting went into closed session to discuss the exempt items. 

458.

Area Co-ordinator's Report

Minutes:

The Area Co-ordinator reported on the following:

 

Both the Health and Community and Sport and Active Lifestyles sections were overviewed by the Chandler’s Ford and Hiltingbury Area Co-ordinator and following an amalgamation of these two sections and having set up a new management structure just before Christmas, the Area Co-ordinator now had more time to dedicate to the Local Area Committee.

 

A late opportunity for external funding had been identified in December to apply to the Tesco Community Grant Fund for up to £10,000 for local green spaces. With help from the Countryside team an application had been submitted for funding for small improvements to Ramalley Copse and Hiltingbury Lakes. The funding focused around the removal of invasive foreign species such as laurel, as well as money for path improvements, information boards and some seating.  News regarding whether the bid was successful should be received by  mid February.

 

Another recent development had been a site visit to Cuckoo Bushes Meadow. Members were invited to attend a walk of the site with Members of the Countryside team to look at ways of improving the site. Following the visit an outline plan was to be drawn up and it was hoped that a report requesting Developer contributions for the agreed proposals would come to the next Local Area Committee meeting in March.

 

Other Countryside work had included securing private sponsorship for the planting of new trees in the local area.  Places for People had agreed to sponsor £2000 for trees in the local area and the Area Co-ordinator and  the Council’s tree officers were working to put forward a proposal to the Local Area Committee.

 

Regular formal officer meetings with the Chairs of the Local Area Committee and the Parish Council were to take place quarterly. A positive working relationship with the Parish Clerk had been formed and it was intended that this work continue  to achieve shared goals for the community.

 

A start had been made offering  support and advice for the Hiltingbury Pavilion Development project.  An initial meeting with the Parish had been held, to offer advice and guidance on the pavilion development to include sports facilities. The meeting was very positive and it was felt working with the Parish would really help the project, and deliver a fantastic asset for the local community.

 

Following the last Local Area meeting, there had been much debate surrounding adopted and un-adopted footpaths in the Local Area. Work  with Members and the Transport and Engineering Unit continued to look at any paths that could be at risk, as well as investigating illegal developments on adopted paths and working with the Council’s enforcement team.

 

Liaison with the Council’s Community Safety Team had been undertaken following a spate of reported anti-social behaviour incidents at the Fryern Arcade during the day. The Community Safety team had acted quickly and were working with the local PCSO’s and local Police force, as well as managers at local residents homes to tackle this issue head on. Although the incidents had been minor and in some cases not technically law breaking, many residents had felt intimidated and uneasy in the vicinity.

 

Other work had included co-ordinating responses on Hampshire County Council’s (HCC)  proposals for changes to the Libraries across the County.  Although the proposals for Chandlers Ford are for it to remain at the same grading, as well as HCC proposals on street cleaning and working with Members to move forward to move SoCo into the Basement Youth Centre for a short term lease.

459.

Planning Appeals

The Head of Legal and Democratic Services to report:-

 

(a)  that the following appeals have been lodged:-

 

20 Park Road, Chandler’s Ford - Appeal against the Council’s refusal of planning permission for Construction of detached five bedroom two storey dwelling following demolition of existing bungalow. (Ref: F/15/76236) (Previously delegated decision).

 

(b)  that the following appeals have been dismissed:-

 

9 Heathfield Road, Chandler’s Ford – appeal against refusal to grant permission for the felling of two birch trees – (Ref: T/15/76578) (previously delegated decision.)

Minutes:

The Head of Legal and Democratic Services reported:-

 

(a)  that the following appeal had been lodged:-

 

20 Park Road, Chandler’s Ford - Appeal against the Council’s refusal of planning permission for construction of detached five bedroom two storey dwelling following demolition of existing bungalow. (Ref: F/15/76236) (Previously delegated decision).

 

(b)  that the following appeal had been dismissed:-

 

9 Heathfield Road, Chandler’s Ford – appeal against refusal to grant permission for the felling of two birch trees – (Ref: T/15/76578) (previously delegated decision.)

 

RESOLVED -

 

That the report be noted.

460.

Community Grants

Minutes:

Prior to the start of the meeting this items had been deferred to a future meeting.

461.

Parkside GP Surgery proposals

Minutes:

The Chair agreed to accept this as an emergency item as a consultation period of 30 days had already begun, and a response would be required prior to the next Local Area Committee meeting.

 

Members had received a letter from the West Hampshire Clinical Commissioning Group which outlined a change regarding the future provision of GP services in Eastleigh and Chandler’s Ford with particular reference to the Parkside practice.  From 1 April 2016 Parkside practice which was based at Eastleigh Health Centre with a branch at Knightwood Surgery would cease to provide medical services from Knightwood.  North Baddesley surgery would be providing sevices to Knightwood instead. 

 

As a result of this change 2700 patients in SO52 and SO53 postcodes would transfer from Parkside to North Baddesley Surgery, whilst services at Eastleigh Health Centre would continue. 

 

Members expressed concern at the changes as they were already being advised of patients having to wait up to a month for a GP appointment and felt this change could make matters worse.  Many patients may encounter transport difficulties accessing North Baddesley surgery as public transport in this direction was very limited. 

 

It was also felt extra patients being taken on by North Baddesley surgery may well have an effect on Test Valley Borough Council’s Local Plan and decisions where houses might be built. 

 

RESOLVED-

 

(1)  That Local Area Committee representation should be made in writing to West Hampshire Clinical Commissioning Group expressing their concerns; and

 

(2)  That  Mark Tyrrell (the lead on the project) be invited to attend a working party meeting for an exchange of views. 

462.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraphs 2 and 6  of Part 1 of Schedule 12A of the Act.

 

The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1st March 2006.

 

It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.

Minutes:

RESOLVED -

 

(1)  That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 1 and 6 of Part 1 of Schedule 12A of the Act; and

 

(2)  That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.

463.

Disposal of land in Chandler's Ford

Minutes:

Consideration was given to a report of the Head of Regeneration and Planning Policy which sought a decision regarding a request to purchase an area of Council owned land transferred to the Borough in August 1992 by Wimpey Homes Holdings Ltd as part of an Open Space Agreement pursuant to the Open Spaces Act 1906.

 

RESOLVED –

 

That the disposal of land adjoining the property in Chandler’s Ford identified in the report attached to the agenda be approved in principle on terms to be agreed by the Property & Development Manager.

464.

Local Listing of Buildings

Minutes:

Consideration was given to a report of the Head of Regenerations and Planning Policy which sought approval of an additional three properties being added to the Local List of Buildings of Special Architectural and Historic Interest.

 

RESOLVED –

 

That the list of buildings for local listing (as identified in the report attached to the agenda), being of special architectural and historic interest, be approved for addition to the existing list.

 

(NOTE: Councillor Atkinson declared an interest in the third property on the list, as the owner is known to her in a business context. She remained in the room but took no part in debate or voting on this specific property).