Agenda and minutes

Chandler's Ford and Hiltingbury Local Area Committee - Wednesday, 23 March 2016 7:00 pm

Venue: Fryern Pavilion, Greenways, Chandler's Ford, SO53 2L

Contact: Karin James, Democratic Services Officer Tel:023 8068 8113;Email:  karin.james@eastleigh.gov.uk  Andy.Thompson, Area Co-ordinator Tel: 023 8068 8357; Email:  andy.thompson@eastleigh.gov.uk

Items
No. Item

1.

Minutes pdf icon PDF 143 KB

To consider the Minutes of the meeting held on 20 January 2016.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 20 January 2016 be confirmed and signed by the Chair as a correct record.

2.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Judith Grajewski declared a Personal Interest in agenda item 9, Planning Application - The Hilt, Hiltingbury Community Centre, Hiltingbury Road, Chandler's Ford, because her husband is a Trustee of Hiltingbury Community Association.

 

Councillor Michael Hughes declared a Personal Interest in agenda item 9, Planning Application - The Hilt, Hiltingbury Community Centre, Hiltingbury Road, Chandler's Ford, because he is a Trustee of Hiltingbury Community Association.

 

Councillor Pamela Holden-Brown declared a Personal Interest in agenda item 9, Planning Application - The Hilt, Hiltingbury Community Centre, Hiltingbury Road, Chandler's Ford, because she is a Trustee of Hiltingbury Community Association.

 

3.

Public Participation

Minutes:

Mr David Sherwood spoke with regard to ‘drive carefully’ street signs at either end of Hocombe Road referring to Hocombe as an area.  He had expressed his concern when these were first erected some years ago and was told it was a mistake however the signs have since been renewed and made larger and still refer to the area of ‘Hocombe’.  Mr Sherwood asked for an explanation. 

4.

Chairman's report

Minutes:

Referring to a question posed at the previous meeting the Chair advised the meeting that Chalvington Road was to be resurfaced from Shaftesbury Road to Bournemouth Road.

5.

Area Co-ordinator's Report

Minutes:

The Area Co-ordinator reported on the following items:

 

·  Tesco Community Grant Fund - up to £10,000 for local green spaces. With help from the countryside team we submitted an EOI that was accepted. The full application had been submitted for funding for small improvements to Ramalley Copse and Hiltingbury Lakes. The funding focused around the removal of invasive foreign species such as laurel, as well as money for path improvements, information boards and some seating.

 

In mid-February the Council was informed that it had been unsuccessful. Following obvious disappointment further communications took place and the outcome was that there had been an offer from Groundwork, the grants administrator, to assist in the re-submission for later in the year. Although applications from Local Councils were allowed, if a re-submission was unsuccessful the Council might look to apply via local community groups.

 

·  Cuckoo Bushes Meadow - Another recent development had been the proposal to improve this area. Following work by the Countryside team, a report requesting Developer contributions for the agreed proposals was to be presented later in the meeting.

 

·  Hiltingbury Pavilion Development project - working closely with the Parish Council a project brief had been created.  The next stage would be to complete an initiation document that would lead to the appointment of a consultant design team to create feasibility designs and costings.

 

·  Anti Social Behaviour - Continued liaison with the Councils Community Safety Team had continued following a spate of incidents at Fryern Arcade during the day. Some concerns had also been raised regarding a homeless man who had been sleeping rough at this location. The Community Safety team were dealing with this via a multi-agency approach. Although the incidents had been minor and in some cases not technically law breaking, many residents had felt intimidated and uneasy in the vicinity.  It was worth noting however, that an increasing number of people through social media channels and direct emails had empathised with the homeless man and asked people not to be judgemental.  A signal of a very caring community.

 

·  Other work had included: co-ordinating responses on the Parkside GP surgery proposals and gaining a better understanding of the implications for local residents, reforming the Chandler’s Ford and Hiltingbury  community Grants; continued liaison with Test Valley via the Test Valley and Eastleigh Borough Council Liaison Group; chasing the County Council to fix the railings outside the Half Way Inn; and various resident queries and issues, the frequent and notable problem of parking on verges.

 

·  Forthcoming priorities would be centred around the Hiltingbury Pavilion and to revisit priorities with the Local Area Committee for Developer Contributions to be allocated to community projects.

6.

Presentation on Planning Guidelines

Minutes:

Development Management staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

7.

Planning Application - 133 Hiltingbury Road, Chandler's Ford pdf icon PDF 142 KB

Two storey side and rear addition to provide 5no. one bedroom and 1no. two bedroom flats with associated amenity space, parking, bin and cycle storage (Ref: F/15/77387)

 

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 8) concerning an application for a two storey side and rear addition to provide 5no. one bedroom and 1no. two bedroom flats with associated amenity space, parking, bin and cycle storage (Ref: F/15/77387)

 

RESOLVED -

 

That permission be GRANTED subject to the following amended conditions:

 

1)  The existing hedge along the northern boundary of the site with Hiltingbury Road shall be retained at a height of no less than 1.8m. Reason: In the interests of the visual amenity of the locality;

 

2)  No construction or demolition work shall take place during the construction period except between the hours of 0800 to 1800 Mondays to Fridays or 0900 to 1300 on Saturdays and not at all on Sundays or Bank Holidays. Reason: To protect the amenities of the occupiers of nearby dwellings;

 

3)  During the period of demolition and construction, no deliveries to the site shall be made prior to 0915 or between the hours of 1445 to 1600 Mondays to Fridays; outside of the hours of 0900 to 1300 on Saturdays and not at all on Sundays or Bank Holidays. Reason: In the interests of highway safety and neighbouring amenity;

 

4)  The following Note to Applicant: Should any damage be caused to highway verges during the undertaking of the development hereby permitted, the verge should be reinstated to its former condition; and   

 

5)  the recommended conditions and reasons.

8.

Planning Application - The Hilt, Hiltingbury Community Centre, Hiltingbury Road, Chandler's Ford pdf icon PDF 109 KB

Enclosure of & alterations to veranda to western elevation to allow for ground floor extension. (Ref. F/16/77780)

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 9) concerning an application for the enclosure of and alterations to the veranda to the western elevation to allow for ground floor extension. (Ref. F/16/77780).

 

RESOLVED -

 

That permission be GRANTED subject to the following:

 

1)  additional condition; During the period of demolition and construction, no deliveries to the site shall be made prior to 0915 or between the hours of 1445 to 1600 Mondays to Fridays; outside of the hours of 0900 to 1300 on Saturdays and not at all on Sundays or Bank Holidays. Reason: In the interests of highway safety and neighbouring amenity; and

 

2)   the recommended conditions and reasons.

 

(NOTES: (i) Councillors Holden-Brown and Hughes declared a personal interest in this item as trustees of the Association; (ii) Councillor Grajewski as her husband is a trustee; and (iii) Councillor Broadhurst took the Chair for this item only.)

9.

Planning Application - 6 Hocombe Park Close, Chandler's Ford pdf icon PDF 449 KB

Single & two storey rear extension with side facing dormer window & inverted balcony, hip to gable enlargement to front elevation, first floor side extension with front facing dormer & alterations to fenestration at ground & first floor levels within main dwelling (Ref. F/16/77802)

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 10) concerning an application for  a single and a two storey rear extension with side facing dormer window & inverted balcony, hip to gable enlargement to front elevation, first floor side extension with front facing dormer and alterations to fenestration at ground & first floor levels within main dwelling (Ref. F/16/77802).

 

RESOLVED -

 

That permission be GRANTED subject to the following amended/additional conditions:

 

1)  Prior to the development hereby permitted being brought into use one house sparrow nesting box and three bat boxes, bricks or tubs should be provided on the proposed extensions. Bat boxes should be positioned to ensure that roosting is available at different times of the day and different seasons. These shall thereafter be retained. Reason: To ensure the site is enhanced for birds and bats;

 

2)  No construction, demolition or deliveries to the site shall take place during the construction period except between the hours of 0800 to 1800 Mondays to Fridays or 0900 to 1300 on Saturdays and not at all on Sundays or Bank Holidays. Reason: To protect the amenities of the occupiers of nearby dwellings; and

 

3)  The recommended conditions and reasons.

10.

Planning Application - 100 Chalvington Road, Chandler's Ford pdf icon PDF 117 KB

Cutting back of overhanging branches to boundary on an annual basis to 1no. Scots Pine (Ref. T/16/77811)

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 11) concerning an application for  cutting back of overhanging branches to boundary on an annual basis to 1no. Scots Pine (Ref. T/16/77811).

 

The Committee was advised that the objector noted in the report lives at 98a and not 102 Chalvington Road as stated in the report.

 

RESOLVED -

 

That permission be  GRANTED subject to the recommended conditions and reasons.

11.

Allocation of Developers' Contributions pdf icon PDF 148 KB

Minutes:

Consideration was given to a joint report of the Head of Transportation and Engineering with the Head of Development Management and the Chief Financial Officer (Agenda item 12) which highlighted that following the approval and prioritisation of local highway priorities that had been previously agreed by this Committee and Member consultation at the Chandler’s Ford and Hiltingbury Local Area Committee Members’ Meetings, The Head of Transportation & Engineering and the Head of Development Management, in consultation with County officers, had matched Developers’ Contributions with local transport schemes.

 

These contributions consisted of those currently unallocated; residual amounts remaining from completed schemes; and the reallocation of contributions allocated to schemes found to be unfeasible at this stage.

 

Once all or part of the funding was identified, priority transport schemes could be progressed to feasibility and costed.  Implementation would depend on successful detailed design and assembling sufficient capital contributions either from Eastleigh Borough Council or Hampshire County Council receipts and when schemes were below £25,000 in value they would proceed using delegated powers.

 

RESOLVED –

 

That the allocation of Developers’ Contributions held within this Committee’s Community Investment Programme (CIP) for feasibility and implementation of prioritised transport schemes be approved, as listed in Appendix 1 to the report.

12.

Valley Park and Surrounding Area - traffic regulation orders - objection report pdf icon PDF 405 KB

Additional documents:

Minutes:

Consideration was given to a report of the Head of Transportation and Engineering (Agenda item 13) which proposed revocation of a Prohibition of Driving Order in Velmore Road that had been advertised along with proposed waiting restrictions in various roads within Valley Park and surrounding roads in Chandler’s Ford. 

During the advertisement of the proposed Traffic Regulation Orders 61 representations were received, 28 of which were objecting to the proposals.  In addition there was an objection from Hampshire Constabulary.  This had subsequently been retracted subject to an agreement that the existing Prohibition of Driving Orders in Eastleigh be reviewed with a view to them being revoked.  The report summarised the representations received and recommended how to proceed with the proposals.

 

RESOLVED –

(1)  That the proposed waiting restrictions in Castle Lane are implemented but amended as follows:

a.  That the proposed extension of the no waiting at any time restriction at its junction with Bournemouth road be omitted from the order;

b.  That the decision not to implement the proposed No Waiting At Any Time between the Borough boundary and no 22 on the south side and 37 on the north side be reduced to a No Waiting Mon to Fri 10-11 and 2-3pm restriction be delegated to the Head of Transportation and Engineering subject to consideration of further comments to be sought;

c.  That the No Waiting Monday to Friday outside numbers 2, 4, and  6  be advertised in the next Traffic Regulation Order to be undertaken in the area

(2)  That the proposed waiting restrictions in Conway Close, Donnington Drive, Guildford Drive, Montgomery Way be implemented as advertised and amended as follows:

a.  That the decision to implement the proposed double yellow lines on Montgomery way from a point 10metres North of its junction with Donnington drive northwards to be reduced to a No Waiting Monday to Friday restriction be delegated to the Head of Transportation and Engineering subject to  consideration of further comments to be sought, (except for a section in Conway Close where a disabled persons parking bay is to be provided);

(3)  That the proposed waiting restrictions in Velmore Road be implemented with the restricted waiting being limited to 2 - 3 pm only;

(4)  That the Prohibition of Driving Order in Velmore Road not  be revoked as advertised; and

(5)  That the existing Prohibition of Driving Orders are reviewed in next years’ Traffic Management programme.

(NOTE: Test Valley Borough Councillor Kath Tilling, and eight members of the public spoke with regard to the report, and the Area Co-ordinator read out representations from two further members of the public, issues raised included concerns about corporate parking in front of residents’ houses, cars blocking driveways, refuse vehicles having to mount the pavement to gain access, large vehicles having to reverse out of roads, inaccessibility for home delivery vehicles, inaccessibility for contractors parking when making house calls, speed on the hill in Castle Lane, and lack of police enforcement of the Prohibition of Driving orders.)

13.

Community Investment Programme 2016/17 pdf icon PDF 134 KB

Additional documents:

Minutes:

Consideration was given to a report of the Area Co-ordinator (Agenda item 14) which recommended utilisation of developer’s contributions for improvement work to Cuckoo Bushes Meadow.

 

RESOLVED –

That contributions be allocated to the scheme detailed in paragraph 6 and 7 of the report.

14.

Community Grants 2016/17 pdf icon PDF 140 KB

Additional documents:

Minutes:

Consideration was given to a report of the Area Co-ordinator (Agenda item 15) which recommended that all the received grant applications for 2016/17 be rejected. The report also recommended that an adapted set of grant conditions specifically for Chandler’s Ford and Hiltingbury were adopted, enabling an all year round application process with a tightening of some financial conditions.  If agreed, the report would also encourage all applicants to resubmit their applications based on the new conditions.

 

Members requested minor changes to the Appendices to the report. 

 

RESOLVED –

 

1)  That community grant applications totalling £3400 from the eight local community groups in the Chandler’s Ford and Hiltingbury Local Area be rejected;

 

2)  That the new grant conditions specifically for Chandler’s Ford and Hiltingbury be adopted;

 

3)  That community groups in Chandler’s Ford and Hiltingbury be invited to reapply for the community grant, based on the new grant conditions.

 

4)  That minor changes to the wording of the guidance notes be included as follows:

 

·  the Section ‘Who Can Apply’ bullet point 2 be changed to read “seek to improve the quality of life of local people, (those residents in the Chandler’s Ford and Hiltingbury Local Area)”

·  Bullet point 3 amended to read “Operate entirely or partly for the benefit of local people;

·  That paragraph ‘How Much are the Grants’ sentence two to read ‘Organisations should be mindful not to apply for grants if they hold more than one year’s running costs within their reserves unless for a major project which cannot be funded from running cost reserves.’; and

·  Bullet point 9 of appendix 1 be amended to read “can provide its most recent approved and signed accounts, or in the case of a new enterprise where accounts are not available they provide evidence of their bona fides.’

15.

Planning Appeals

The Head of Legal and Democratic Services to report that the following appeal has been dismissed:-

 

20 Park Road, Chandler’s Ford – appeal against refusal of consent to demolish existing bungalow and erection of replacement 2 storey dwelling.  (Ref: F/15/76236) Previously delegated decision.

Minutes:

The Head of Legal and Democratic Services reported that the following appeal had been dismissed:-

 

20 Park Road, Chandler’s Ford – appeal against refusal of consent to demolish existing bungalow and erection of replacement 2 storey dwelling.  (Ref: F/15/76236) Previously delegated decision.

 

RESOLVED -

 

That the report be noted.