Agenda and minutes

Chandler's Ford and Hiltingbury Local Area Committee - Tuesday, 23 March 2021 7:00 pm

Venue: The Theatre, Toynbee School, Bodycoats Road, SO53 2PL

Contact: Laura Johnston, Senior Democratic Officer Tel:023 8068 8041 Email:  laura.johnston@eastleigh.gov.uk; Please email:  Democratic.Services@eastleigh.gov.uk to register to speak before the meeting.  Ross McClean, Local Area Manager, Tel: 023 8068 3367; Email:  ross.mcclean@eastleigh.gov.uk

Link: View the link

Items
No. Item

98.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Groves declared a pecuniary interest in item 10 on the Financial Management Report (Agenda item 6) as he has supported and organised events for Wessex Cancer Trust in the past, he has no other involvement and would be able to take part in debate and vote on the item.

 

Councillor Grajewski noted that in her role as a councillor for Hampshire County Council she has given grants to Wessex Cancer Trust, but she had no interest or pecuniary interest and therefore could take part in debate and vote on the item.

 

Councillor Pragnell declared a non-pecuniary interest and did not take part in item 8 as he is a neighbour of the applicant.

 

Councillor Atkinson noted that several councillors were also parish councillors and requested this be recorded under financial monitoring.

99.

Minutes pdf icon PDF 145 KB

To consider the Minutes of the meeting held on 13 January 2021.

Minutes:

Councillor Groves requested that the minutes of the meeting on 13 January 2021 be amended to say that ‘Councillor Groves withdrew from recommendation 2’, this was because the information reported in the minutes was incorrect.

 

RESOLVED -

 

That the amended Minutes of the meeting held on 13 January 2021 be confirmed and signed by the Chair as a correct record.

100.

Public Participation

Councillors not on the Local Area Committee and members of the public can participate during this section of the meeting in the following ways:

 

·  If you are able to participate live (meet the technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Wednesday 17 March 2021) before the meeting. Technical and etiquette guides will be provided.

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Friday 19 March 2021) before the date of the meeting. Democratic Services will confirm receipt of the email and confirm it can be read out.

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Wednesday 17 March 2021) before the meeting.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via democratic.services@eastleigh.gov.uk

Minutes:

There was no public participation on this occasion.

 

101.

Chair's report

Minutes:

The Chair reminded councillors that the pre-election period (Purdah) had commenced on Monday 22 March 2021 and requested mindfulness and respect for the rules that surrounded this.

 

The Chair remembered with sorrow the anniversary of the start of the first lockdown and agreed with Councillor Atkinson that a two minute break would be held at 8pm so that councillors, officers and members of the public could join in with the candlelight vigil.

 

The Chair wished everyone a safe, happy and healthy Easter and asked that we all continue to take care.

 

The Chair reported that, where possible, Council staff were still working from home and many buildings remained closed until it was safe for them to open. Staff were once again thanked our staff for their efforts to maintain services under difficult conditions, especially those involved with the waste and litter collection.

 

The Chair mentioned that people were starting to look forward to being able to visit family members, both locally and further away. He asked that people kept to respecting social distancing, mask wearing and hand washing rules before the virus was under control to the extent where it was safe to travel.

 

The Chair asked for patience as he reported that work at Hiltingbury lakes had been badly affected by the pandemic, which had caused delays, and that it was not clear when the remaining work would be completed.

 

The Chair reported that feasibility studies would take place to decide what work would be undertaken at Flexford Mead Nature Reserve. Network Rail had decided that some urgent work to fell dangerous trees was needed to ensure safety of the trains using the line which passes through the reserve.  Contractors employed by Network Rail would undertake the work.

 

The Chair reminded people that if they did need to contact the Council, the phone lines were open and manned.

 

102.

Financial Management Report pdf icon PDF 181 KB

Local Area Manager's Report

Additional documents:

Minutes:

The Committee considered a report by the Local Area Manager (Agenda Item 6) setting out recommendations for expenditure from the Committee’s revenue budget and developer contributions.

 

Councillor Atkinson requested that the report be noted that the cost of funding youth provision for Fryern Youth should be funded out of the revenue budget and not from reserves. 

 

Councillor Atkinson proposed amendments to recommendations 1 and 5 as set out below.

 

RESOLVED –

 

It was recommended that:

(1)  £13,074 was allocated to Flexford Nature Reserve to include a feasibility study, footpaths improvements and riverbank protection from developer contributions, subject to clarification provided from finance of what is capital expenditure and what is revenue expenditure for the improvements to ensure that developers contributions are used correctly (amended).

(2)  £10,000 was allocated for improvements to Hiltingbury Recreation Ground Car Park (to the parish) from developer contributions.

(3)  £2,100 was allocated to implement three cycle parking shelters from developer contributions.

(4)  £19,652 was allocated to create two access paths which connect to an existing path to provide safer walking access to schools and greater accessibility to amenities from the Pine Road area from developer contributions

(5)  £1,982 was allocated to repair or improve identified benches, or provide new benches, from developer contributions (amended).

(6)  £2,000 was allocated to bin replacements from developer contributions.

(7)  £13,000 was allocated to play area improvements at Hut Farm Place, Fryern play area, Mead Road play area Hiltingbury play area from developer contributions.

(8)  £5,154 was allocated to the delivery of public art projects from developer contributions.

(9)  The Committee approved the Chandlers Ford and Hiltingbury (CFH) Local Area Action Plan 2021/22 shown in Appendix 1 for adoption and publication.

(10)  £384 was allocated for the provision of an online emotional support programme for people affected by cancer, delivered by Wessex Cancer Trust. This will be funded from an annual revenue budget that CFH has allocated for community grants.

(11)  The Committee noted the current and 2021/22 revenue budget position as shown at Appendix 2 and the current Chandlers Ford LAC reserves.

 

(NOTES: Councillor Groves declared a pecuniary interest in item 10 on the Financial Management Report (Agenda item 6) as he has supported and organised events for Wessex Cancer Trust in the past, he has no other involvement and would be able to take part in debate and vote on the item.

 

Councillor Grajewski noted that in her role as a councillor for Hampshire County Council she has given grants to Wessex Cancer Trust, but she had no interest or pecuniary interest and therefore could take part in debate and vote on the item.

 

Councillor Atkinson noted that several councillors were also parish councillors and requested this be recorded under financial monitoring.)

 

103.

Presentation on Planning Guidelines

Minutes:

The Development Management Principal Planning Officer gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

104.

Planning Application - 23 Kingsway, Chandler's Ford, Eastleigh, SO53 2FG pdf icon PDF 571 KB

Side and rear extension and loft conversion with front and side dormers and rooflights. (H/20/89407)

 

Minutes:

The Committee considered the report of the Development Management Planning Officer (Agenda item 8) concerning an application for a side and rear extension and loft conversion with front and side dormers and rooflights at 23 Kingsway, Chandler’s Ford, Eastleigh SO53 2FG. (Ref:H/20/89407).

 

The Committee was updated as follows:

 

  Addition of informative recommended to confirm that the granting of planning permission does not grant permission to encroach onto land outside the ownership of the applicant without the consent of the land owner.

 

RESOLVED -

 

That (amended) permission be GRANTED as per the committee report, with the addition of the recommended informative and a further informative highlighting the requirement for no pavement parking; and conditions requiring the submission and approval of details of permeable surfacing for the car parking area; no construction-related deliveries during term-time school drop off/pick up times; no burning of materials on site; and no driven piling.

 

(NOTES:Councillor Pragnell declared a non-pecuniary interest and did not take part in this item as he is a neighbour of the applicant.

 

One resident spoke in objection to the application, citing concerns around overshadowing from the planned extension, light reduction, parking and overlooking from the windows made worse as the house is on higher ground.

 

The Committee suspended the meeting at 8pm for 3 minutes to allow councillors, officers and members of the public to take part in the candlelight vigil for those who lost their lives due to the pandemic – the meeting resumed at 20.04).

 

105.

Planning Application - Woodland to the rear of 47 Kelburn Close, Chandlers Ford, Eastleigh, SO53 2PW pdf icon PDF 234 KB

1 no. Oak tree (T1)- Crown lift to 6m and localised crown reduction of limbs over garden by 3 metres. (T/20/89449)

Minutes:

The Committee considered the report of the Council’s Tree Consultant (Agenda item9) concerning an application to 1 no. Oak tree (T1)- Crown lift to 6m and localised crown reduction of limbs over garden by 3 metres for woodland at the rear of 47 Kelburn Close, Chandler’s Ford, Eastleigh, SO53 2PW.

 

RESOLVED:

 

That permission be GRANTED as set out in the Committee report, subject to conditions.

 

(NOTE: Councillor Pragnell rejoined the meeting before the item at 20:52 and was able to take part in debate and vote on the item.)

106.

Planning Appeals

The Head of Legal Services to report:-

 

(a)  that the following appeals have been lodged:-

 

18 VERONA ROAD, CHANDLER'S FORD, EASTLEIGH, SO53 2BZ

 

Appeal against the Councils’ refusal of an increase of roof ridge height, rear dormers and front roof lights. (H/20/88683)

 

This was a delegated decision.

 

140 HILTINGBURY ROAD, CHANDLER'S FORD, EASTLEIGH, SO53 5NS

 

Appeal against the Council’s refusal of a small single storey detached garage, cycle and bin storage. (H/20/89117)

 

This was a delegated decision.

 

(b)  that the following appeals have been allowed:-

 

72 THORNBURY WOOD, CHANDLERS FORD. SO53 5DQ

 

Appeal against the Council’s refusal of a two storey side extension and removal of existing conservatory. (H/20/88186)

 

This was a delegated decision.

 

(c)  that the following appeals have been dismissed:-

 

13 HEATHLANDS ROAD, CHANDLER’S FORD, SO53 1GU

 

Appeal against the Council’s refusal of the removal of part of current 1m fence and privet hedging as required, to be replaced by a 2m high fence (from ground level), join fence up to porch, as per plans provided. Current side access gate from driveway also to be replaced (with 2m to match) as per plans. This is required to make a safer and more secure play area for young children. (H/20/88458)

 

This was a delegated decision.

 

139 HILTINGBURY ROAD, CHANDLER'S FORD, SO53 5NP

 

Appeal against the Council’s refusal of permission to grant consent to undertake work to a tree protected by a Tree Preservation Order. (T/19/85847)

 

This was a delegated decision.

 

 

62 BROWNHILL ROAD, CHANDLER'S FORD, EASTLEIGH, SO53 2EG

Appeal against the Council’s refusal for the demolition of detached garage and erection of two storey side extension. (H/20/88152)

Minutes:

The Head of Legal Services reported:-

 

(a)  that the following appeals had been lodged:-

 

18 VERONA ROAD, CHANDLER'S FORD, EASTLEIGH, SO53 2BZ

 

Appeal against the Councils’ refusal of an increase of roof ridge height, rear dormers and front roof lights. (H/20/88683)

 

This was a delegated decision.

 

140 HILTINGBURY ROAD, CHANDLER'S FORD, EASTLEIGH, SO53 5NS

 

Appeal against the Council’s refusal of a small single storey detached garage, cycle and bin storage. (H/20/89117)

 

This was a delegated decision.

 

(b)  that the following appeals had been allowed:-

 

72 THORNBURY WOOD, CHANDLERS FORD. SO53 5DQ

 

Appeal against the Council’s refusal of a two storey side extension and removal of existing conservatory. (H/20/88186)

 

This was a delegated decision.

 

(c)  that the following appeals had been dismissed:-

 

13 HEATHLANDS ROAD, CHANDLER’S FORD, SO53 1GU

 

Appeal against the Council’s refusal of the removal of part of current 1m fence and privet hedging as required, to be replaced by a 2m high fence (from ground level), join fence up to porch, as per plans provided. Current side access gate from driveway also to be replaced (with 2m to match) as per plans. This is required to make a safer and more secure play area for young children. (H/20/88458)

 

This was a delegated decision.

 

139 HILTINGBURY ROAD, CHANDLER'S FORD, SO53 5NP

 

Appeal against the Council’s refusal of permission to grant consent to undertake work to a tree protected by a Tree Preservation Order. (T/19/85847)

 

This was a delegated decision.

 

62 BROWNHILL ROAD, CHANDLER'S FORD, EASTLEIGH, SO53 2EG

 

Appeal against the Council’s refusal for the demolition of detached garage and erection of two storey side extension. (H/20/88152)

 

RESOLVED -

 

That the report be noted.