Agenda and minutes

Chandler's Ford and Hiltingbury Local Area Committee - Wednesday, 16 November 2022 7:00 pm

Venue: Velmore Community Centre, Falkland Road, Chandler's Ford, Hampshire, SO53 3GY

Contact: Catherine Collins, Democratic Services Officer, Email:  Ross McClean, Local Area Manager, Tel: 023 8068 3367; Email:

No. Item


Public Participation

You can submit questions in advance of the meeting to the following email address: The deadline for submissions is 12pm on Tuesday 15 November 2022.


Please let us know if you wish to attend the meeting in person so that we can manage numbers.  We are still encouraging all those in attendance to take a lateral flow test before attending the meeting.  PLEASE DO NOT ATTEND IF YOU HAVE ANY COVID-19 SYMPTOMS.


The Chair’s Report (Item 5 on the agenda) was heard before Public Participation.


One member of the public spoke during Public Participation to state that she was disappointed that a memorial bench had been installed at Bunny Field without any consultations with residents near to the field or councillors.


She stated the bench was an eyesore and not in keeping with the area, which did not need a bench. She felt the bench spoilt the field, and that ideally it should be relocated elsewhere. She also stated that there are better ways to remember people than with benches.


She also requested confirmation that a memorial bench policy was made to stop the same thing from happening again.


The Local Area Manager responded that a policy was now in place after her concerns had been raised with officers and that any further memorial benches would be in consultation with local councillors and residents.


The Local Area Manager added that he would send a link to the policy to her.


The Local Area Manager also confirmed that other options for memorials were available, for example trees.


Minutes pdf icon PDF 139 KB

To consider the Minutes of the meeting held on 15 June 2022.




That the Minutes of the meeting held on 15 June 2022 be confirmed and signed by the Chair as a correct record.


Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.


There were no declarations of interest in relation to items of business on the agenda at this point.


Chair's report


The Chair’s Report was heard before Public Participation (Item 2 on the agenda).


The Chair reported the following:


·  Flexford footpath improvements had been achieved within budget and timetable and had been received with many favourable comments. He stated that the kissing gates would be wheelchair friendly, and recorded his thanks to all involved, especially the Local Area Manager and Assistant Local Area Manager.

·  Youth Options activities were now up and running at both Fryern and The Hilt and would be reviewed in due course.

·  Councillors had considered bringing the application for a café next to the Coop at Fryern, and close to Costa, to the Local Area Committee for scrutiny, but they had been advised under planning law cafés and banks fell into the same category, so there would not be grounds for objection. He stated there was also some concern about the seating area proposed encroaching onto the public highway, but that had now been resolved. He noted that the loss of banks was always disappointing but that the Post Office provided many banking services and they had fought hard to keep that when its future appeared in jeopardy.

·  The Chair felt there should have been consultation on the memorial bench installed on the Bunny Field off Pine Road, but there was no obligation by Eastleigh Borough Council (EBC) officers to have a consultation process at the time it was installed. He said that going forward discussions for memorial benches would take place with councillors and residents. He added he had carried out some consultation post installation and about 80% of residents were pleased it was there.

·  There had been discussion about a waste bin on Hiltingbury Road, which was in front of the Committee this evening for approval. He also mentioned that the bin the Committee had installed by Tesco at the bottom of Ashdown Road had reduced the litter issues there. 

·  Officers were checking the planning proposal for the conversion of the two masts, already existing, to 5G standard to check they met agreed standards and requirements.

·  Hiltingbury and Fryern School parents had raised speeding traffic as a big concern.  The Parish Council and Borough Council had passed motions supporting 20 is Plenty as legally enforceable limits, especially near schools. The Committee was working with the school heads and would be putting as much pressure as they could on Hampshire County Council (HCC) to make a decision, which was currently still awaited. He stated that signage could be improved near the schools, which EBC councillors were supporting, and the Committee would also be asking HCC to replace the lollipop person at Fryern as he felt the gap to find a replacement at Hiltingbury was too long. 

·  The discontinuation of the X6 /7 bus was a big concern as local bus services are a real lifeline and the climate change, engagement, and isolation agendas made finding a viable alternative a priority. He hoped they were on the brink of getting at timetabled small bus service established with the support of officers at both EBC and HCC, and with the Parish Council stepping in to enable a local provider to run a Section 22 weekday schedule, which would enable seniors and others to use their bus passes. 

·  Local churches and community centres were co-ordinating efforts to hopefully provide a warm room for residents every weekday this winter.

·  The Committee were hopeful they could liaise with HCC to improve the access to footpaths and public spaces for mobility buggies and bikes, which had both seen dramatic increases in use over recent years. The Chair specifically mentioned the access to  ...  view the full minutes text for item 151.


Report of the Local Area Manager pdf icon PDF 154 KB

Additional documents:


Consideration was given to the report of the Local Area Manager (agenda item 6) that contained recommendations for expenditure from the Committee’s capital and revenue budget.


Councillor Pragnell stated that the Committee wanted to record their disappointment on having to raise the Fees and Charges, and that it was what they had to do and not what they wanted to do.


Councillor Duguid declared a non-pecuniary interest in item 2 of the report as he was on the Management Committee of The Hilt.




That the Committee:


(1)  Approved the proposed fees and charges for 2023 set out in Appendix 1.

(2)  Approved the allocation of £520 towards the cost of a room hire at The Hilt for youth provision from the CFH revenue reserves.

(3)  Approved the allocation of £432.50 to install a dual waste bin to serve the area at the shops of Hiltingbury Road close to Kingsway crossroads from the CFH revenue reserves.

(4)  Noted the achievements in the local area supported by the LAC, as detailed in Appendix 2.


Planning Appeals

The Legal Services Manager to report:-


(a)  that the following appeals have been lodged:-


35 Nichol Road, Chandlers Ford. SO53 5AY 


Appeal against the refusal of planning permission for retention of timber fence (Retrospective Application).


This was a delegated decision.


(b)  that the following appeals have been dismissed:-


12 Heathlands Close, Chandler’s Ford, SO53 1GY


Appeal against the refusal of planning permission for a new front facing dormer to existing loft conversion, and garage conversion with new pitched roof to replace flat roof.


This was a delegated decision.


The Legal Services Manager reported:-


(a)  that the following appeals had been lodged:-


 12 Heathlands Close, Chandler’s Ford. SO53 1GY


Appealed against the refusal of planning permission for new front facing dormer and garage conversion to habitable accommodation and new pitched roof to replace flat roof. (Ref: H/21/90667)


This was a delegated decision.


(b)  that the following appeals had been dismissed:-


 17 Lake Road, Chandler’s Ford, SO53 1EZ


Appealed against the refusal of planning permission for a grass roofed car port. (Ref: H/21/91377)


This was a delegated decision.




That the report be noted.