Agenda and minutes

Chandler's Ford and Hiltingbury Local Area Committee - Wednesday, 17 June 2020 7:00 pm

Venue: The meeting can be viewed here: https://bit.ly/3cvQuOo

Contact: Laura Johnston, Senior Democratic Officer Tel:023 8068 8041 Email:  laura.johnston@eastleigh.gov.uk; Please email:  Democratic.Services@eastleigh.gov.uk to register to speak before the meeting.  Julie Williams, Local Area Manager, Tel: 023 8068 8289; Email:  julie.williams@eastleigh.gov.uk

Items
No. Item

64.

Minutes pdf icon PDF 91 KB

To consider the Minutes of the meeting held on 15 January 2020.

Minutes:

A number of amendments were highlighted by the Committee:

 

·  Councillors Grajewski and Atkinson voted against the Fees and Charges item and had asked for this to be recorded in the minutes (paragraph 59); and

·  Councillor Pragnell’s declaration of interest needed to be updated to reflect that his daughter owned property in Richmond Close but did not reside there.

 

RESOLVED -

 

That the Minutes of the meeting held on 15 January 2020 be confirmed and signed by the Chair as a correct record subject to the above amendments.

 

65.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Grajewski declared a personal interest in agenda item 6, Financial Management Report, as she had given the Guides a grant from her County Council funds.

66.

Public Participation

Councillors not on the Local Area Committee and members of the public can participate during this section of the meeting in the following ways:

 

·  If you are able to participate live (meet the technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Thursday 11 June 2020) before the meeting. Technical and etiquette guides will be provided.

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Monday 15 June 2020) before the date of the meeting. Democratic Services will confirm receipt of the email and confirm it can be read out.

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Thursday 11 June 2020) before the meeting.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via democratic.services@eastleigh.gov.uk

Minutes:

A statement was read to the Committee from Mrs Woolford relating to the detrimental impact of the Silver Birch tree next to her property on her husband’s health.  They have requested that the tree be removed and had asked for the Committee’s support.

 

The Chair confirmed that this item was on the agenda to be discussed at the Committee’s next Working Group meeting.

 

67.

Chair's report

Minutes:

The Chair thanked the volunteers who stepped up instantly at the start of “Lock Down” to serve the community so well; they had been and continued to do, outstanding work.  He made a mention and expressed special thanks to Chandler’s Ford Help who had been nothing short of fantastic in helping so many people and families, the local Churches who reached out to people of all and no faiths, and “lockdownfm” who broadcast to the community. Without these organisations many in the community would have really struggled.

 

The last few weeks have really shown what a caring community there was in the area. As a 70+ year old, initially he did not feel able to get out and about to and be involved but had spoken to people who had been helped and really appreciated the effort put in by the above organisations.

 

He also thanked and praised the Council’s own staff along with those at One Community for their work with all the similar volunteer groups throughout the Borough ensuring that there was Borough-wide coverage and organisation.

 

As a Council we are all having to work differently now, and he welcomed the Committee’s new Local Area Manager (LAM) Julie Williams who started work for the Council just as lockdown began meant staff working were working from home where possible!!

 

The Chair was sure that all members would join him in saying how pleased they were to see their assistant LAM Narinder back and well after several weeks fighting Covid19.  He also expressed their thanks to Min Partner for her work and help to all the committee.

 

As they were having to work differently, this meant that Park Sport will have to be much different this year and officers were working on ways to encourage people to be active. The Committee had set aside funding to go towards Park Sport at their December Working Group which should have been confirmed at the March meeting. To enable materials and equipment to be ordered and provided for this year’s Park Sport all LAC’s were asked to make the funding available. As this was urgent and could not wait, I agreed that we would provide the funding of £2,000 in line with what we had indicated in December.

 

Until further notice meetings will have to remain as virtual online meetings, which was a different experience for members, officers and the public.

He closed his remarks by thanking officers for their help and for facilitating this meeting.

 

68.

Financial Management Report pdf icon PDF 57 KB

Minutes:

The Committee considered a report by the Local Area Manager outlining details of local community grant applications.

 

Recommendation –

 

That the Local Area Committee approved the community grant as outlined to the sum of £500.

 

[NOTE: Councillors Grajewski and Groves requested that the report be amended to remove paragraph five which stated that the decision had been ‘unanimously agreed at the working group’ as the working group is not decision making]

 

69.

Appointments to Outside Bodies, Regulatory and other Panels pdf icon PDF 65 KB

Additional documents:

Minutes:

The Committee considered a report by the Local Area Manager outlining nominations to Outside Bodies, Regulatory and other Panels.

 

Recommendation -

 

(1)  That the nominations for 2020-21 municipal year appointments to regulatory panels and other groups as set out in paragraph 5 are approved; and

(2)  That the proposed nominations for 2020-21 municipal year appointments to Outside Bodies, as set out in appendix A are approved.

 

70.

Planning Appeals

The Head of Legal Services to report:-

 

(a)  that the following appeals have been lodged:-

 

85 Hocombe Road, Chandler's Ford, SO53 5QB

 

Appeal against the non-validation/non-determination of application for two storey front and rear extensions, single storey side extension, raising of roof and alterations to fenestration.

 

(b)  that the following appeals have been dismissed:-

 

97 Hocombe Road, Chandler’s Ford, So53 5QB

 

Appeal against the Council’s refusal to grant consent to undertake work to a tree protected by a Tree Preservation Order (T/18/84477).

 

17 Malcolm Road, Chandler’s Ford, S053 5BH

 

Appeal against the Council’s refusal to grant consent to undertake work to a tree protected by a Tree Preservation Order (T/19/85141).

 

20 Corinthian Road, Chandler’s Ford, SO53 2AZ

 

Appeal against the Council’s enforcement action by way of serving a notice relating to the alleged breach of planning control in the erection of a fence in excess of 1 metre above ground level and adjacent to the highway (H/19/85781).

 

6 Coultas Road, Chandler’s Ford, SO53 5BB

 

Appeal against the Council’s refusal to grant planning permission for the proposed development of a wooden carport enclosed on three sides (no doors) of dimensions 6m depth by 5m wide, with and eaves height of no more than 2.4m and a ridge height of no more than 3.7m  (H19/85162).

 

92 Common Road, Chandler’s Ford, SO53 1HB

 

Appeal against the Council’s refusal to grant planning permission for the demolition of an existing single storey garage and the erection of a new dwelling along with associated parking and landscaping.  The appeal for costs was also refused (F/18/83667).

 

 

Minutes:

The Head of Legal Services reported:

 

(a)  that the following appeals had been lodged:-

 

85 Hocombe Road, Chandler's Ford, SO53 5QB

 

Appeal against the non-validation/non-determination of application for two storey front and rear extensions, single storey side extension, raising of roof and alterations to fenestration.

 

(b)  that the following appeals had been dismissed:-

 

97 Hocombe Road, Chandler’s Ford, So53 5QB

 

Appeal against the Council’s refusal to grant consent to undertake work to a tree protected by a Tree Preservation Order (T/18/84477).

 

17 Malcolm Road, Chandler’s Ford, S053 5BH

 

Appeal against the Council’s refusal to grant consent to undertake work to a tree protected by a Tree Preservation Order (T/19/85141).

 

20 Corinthian Road, Chandler’s Ford, SO53 2AZ

 

Appeal against the Council’s enforcement action by way of serving a notice relating to the alleged breach of planning control in the erection of a fence in excess of 1 metre above ground level and adjacent to the highway (H/19/85781).

 

6 Coultas Road, Chandler’s Ford, SO53 5BB

 

Appeal against the Council’s refusal to grant planning permission for the proposed development of a wooden carport enclosed on three sides (no doors) of dimensions 6m depth by 5m wide, with and eaves height of no more than 2.4m and a ridge height of no more than 3.7m  (H19/85162).

 

92 Common Road, Chandler’s Ford, SO53 1HB

 

Appeal against the Council’s refusal to grant planning permission for the demolition of an existing single storey garage and the erection of a new dwelling along with associated parking and landscaping.  The appeal for costs was also refused (F/18/83667).