Agenda and minutes

Hedge End, West End and Botley Local Area Committee - Monday, 9 November 2015 7:00 pm

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Cheryll Kemsley, Democratic Services Officer Tel: 023 8068 8112; Email:  cheryll.kemsley@eastleigh.gov.uk  Julia Birt, Local Area Co-ordinator Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Items
No. Item

315.

Public Participation

Minutes:

Mrs Emery, of Berryfield Court, raised concerns about overgrowing shrubs along the car park fence at the Hedge End Club. They were now obscuring the views from Berryfield Court and she asked if they could be cut back. In response, the Chair advised that the Committee would look into the ownership of the land, find out who was responsible for the maintenance of the shrubs and pass the details on.

316.

Minutes pdf icon PDF 154 KB

To consider the Minutes of the meeting held on 7 September 2015.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 7 September 2015 be confirmed and signed by the Chairman as a correct record.

317.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Keith House declared a Disclosable Pecuniary Interest in agenda item 8, Planning Application - Moorgreen Hospital, Botley Road, West End, Southampton, as he is a Board Member for Homes and Communities Agency (HCA), the landowner.

 

Councillor Jerry Hall declared an Interest in agenda item 9, Planning Application - Home Farm, St Johns Road, Hedge End, as he was known to the applicant, and his family owned the adjacent land.

318.

Chairman's Report

Minutes:

The Chairman reported the following:

 

Poseidon at the Ageas Bowl

 

The Chairman was extremely pleased to attend the official launch of Poseidon at the Ageas Bowl on 30 September 2015. Members will recall that it was this Committee that approved the funding for the extension to the boxing and fitness facilities following the impressive expansion of Poseidon Boxing Club. The project was completed in less than 12 months. Since the new facilities have opened, the boxing club had been inundated with enquiries and the membership figure was now over 550. The club was also leading on a project for those with disabilities and this has been commissioned by Sport England. He paid tribute to the dedication of Lucy and Stuart O’Connor who had made this venture so successful to-date.

 

Botley Neighbourhood Plan

 

In order to start preparing a Neighbourhood Plan, a Parish Council or other body had to make an application to the local planning authority, i.e., Eastleigh Borough Council for the designation of the area that the Neighbourhood Plan would cover. Botley Parish Council had submitted an application for the designation of a Neighbourhood Area covering the parish of Botley. A six week consultation, inviting comments, started on 19 October and would finish on 30 November 2015.

 

Hatch Farm

 

Following an increase in the number of dwellings proposed for the Hatch Farm development from 85 to 98, a further public consultation event was held on 23 September 2015. The consultation was well attended and attendees were invited to register their comments which were recorded by Radian. Comments received were being considered and responded to by Radian. It was now anticipated that the planning application would be considered by this Committee in the New Year.

 

Public art at the Crematorium

 

Work was underway on the public canopy project at the Wessex Vale crematorium in West End. The canopy area would be fully accessible as new footpaths were also being constructed.

 

Youth Grants

 

Last March, Committee members agreed to continue to allocate £4,000 towards the funding of the HEWEB annual youth grants. Applications from youth organisations in the Hedge End, West End and Botley area were encouraged and Donna Brewer, HEWEB’s Youth Officer would be overseeing this process from December. The HEWEB Youth Council would consider the applications and make recommendations to this Committee in the New Year. Presentations of the grants would then be made at the HEWEB Youth Partnership’s Annual General Meeting.

319.

Area Co-ordinator's Report

Minutes:

The Local Area Coordinator reported on the following:

 

Flagship Art Club

 

MENCAP’s Flagship Art Club had held an exhibition on 22 October 2015 at Haskins Garden Centre. Those who visited the exhibition, including the Mayor, walked around the displays of paintings, sketches and models. The Club had been meeting at the Old Fire Station in West End and this Committee was pleased to support the club through the award of a community grant.

 

Berry Theatre

 

The opening performance of The Road to Glory by Neil Duffield was staged at the Berry Theatre on Friday 30 October 2015.  The cast was made up of young actors from across Hampshire. They played a group of young villagers enlisted in King Henry V's army. This was a new play which had been commissioned as part of the critically acclaimed Road to Agincourt project.

 

Hedge End, West End and Botley (HEWEB) Business Network

 

Following on from the HEWEB business breakfast at the Ageas Bowl last year, the inaugural meeting of the HEWEB business network was due to be held on 9 December 2015. Clarke Willmott had kindly agreed to host the meeting at their offices which were located at the Botleigh Grange Business Park, Hedge End. It was anticipated that 30 local organisations would take part with the support of the Council’s Economic Development section and the Local Area Committee.

 

Ageas Liaison Panel

 

The next meeting of the Liaison Panel was 12 November. A review of the cricket season from April to September would be presented to this meeting. As in previous years, this review would refer to traffic issues and comments from residents, the police and Council departments.  There would also be a report from Hampshire Cricket’s Community Manager which would describe the activities of the Trust and future events. In 2016 two days of international cricket fixtures and a Rod Stewart concert were planned. A full report containing this review and feedback from the Liaison Panel meeting would be presented to this Committee in January 2016.

 

Walking Football

 

This was an initiative aimed at those aged over 50. It had become a nationwide scheme and within the HEWEB area, weekly sessions had been established using the artificial pitch at Botley Recreation Ground. Apart from the obvious physical health benefits, this was also a valuable social activity.

 

HEWEB Team meeting

 

Members were reminded that the next HEWEB Team meeting would be held on Monday 16 November starting at 6pm at Eastleigh House.

320.

Presentation on Planning Guidelines

Minutes:

Development Management staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

321.

Planning Application - Moorgreen Hospital, Botley Road, West End, Southampton pdf icon PDF 687 KB

Redevelopment of part of site for 121no. Dwellings to include the retention and conversion of the former workhouse and gatehouse buildings and demolition of all other buildings with access off Botley Road and associated amenity space, pedestrian access, parking, landscaping, plant and refuse areas. (Ref: F/15/77247)

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 8) concerning an application for the redevelopment of part of site for 121no. dwellings to include the retention and conversion of the former workhouse and gatehouse buildings and demolition of all other buildings with access off Botley Road and associated amenity space, pedestrian access, parking, landscaping, plant and refuse areas (Ref: F/15/77247).

 

The Committee were advised that:

 

(a)  HCC (Hampshire County Council Highway Authority): no objection subject to a Section 106 obligations to include:

 

  (i)  Travel Plan  (with bond to cover the costed measures, assessment and monitoring fees); 

  (ii)  Financial contribution towards highway and sustainable infrastructure improvements (including Moorgreen Rd/Botley Rd junction; Botley Road/West End High Street route improvements (including cycle route);

  (iii)  Implementation of a priority T junction site access;

  (iv)  Implementation of proposed Moorgreen Road footway works; and

  (v)  The submission and implementation of a construction traffic management plan.

 

(b)  Moorgreen Road Residents Association: no objection but had areas of concern:

 

  (i)  Traffic impacts on network (including cumulative impact and volume and speed of traffic in Moorgreen Rd);

  (ii)  Private drive accesses off  Moorgreen Road and road safety concerns;

  (iii)  Design of  road improvements  inadequate;

  (iv)  Need to ensure parking is adequate; and

  (v)  4 storey height of corner block.

 

(c)  Tree Officer – no objection subject to condition update;

 

(d)  Design officer – further minor design amendments for layout/landscaping/Plot 1 amenity (to be delegated);

 

(e)  Conditions/S106 – delegated authority to amend/update;

 

(f)  Viability – ongoing discussions – final contributions/obligations to be confirmed with Members following conclusion of open book assessment;

 

(g)  Application for extension to West End Doctors Surgery received F/15/77456; and

 

(h)  Permission was recommended (with delegated authority to secure further plan amendments and final conditions/S106 terms in consultation with Chair, Vice Chair and Ward Member).

 

Although Councillors completely understood the concerns of residents, and took on board the issues that were raised, it was nevertheless a brownfield site and, with a shortfall in housing supply, the majority felt that the land was sustainable for redevelopment.

 

RESOLVED -

 

Permission recommended (with delegated authority to secure further plan amendments and final conditions/S106 terms in consultation with Chair, Vice Chair and Ward Member).

 

(NOTE: (a) Four members of the Moorgreen Residents Association, and two members of the public spoke in objection to the application citing a number of concerns including: the height of the four-storey building; proposed access to driveways from Moorgreen Road; increase of traffic congestion; access from Botley Road would be better; parking; dangerous walking to and from St James’ School; Tollbar Way roundabout worse with upgrade; traffic calming not reduced speed or volume of traffic on Moorgreen Road; hedge boundary height; impact on infrastructure; rat run; drainage; effect on health; accumulation of development, (b) the agent for the applicant spoke in support of the application, and (c) Councillor House declared a Disclosable Pecuniary Interest in this item, left the room during its consideration and did not vote thereon).

322.

Planning Application - Home Farm, St Johns Road, Hedge End pdf icon PDF 545 KB

Construction of 14 no. detached dwellings (3no. 2-bed, 4no. 3-bed, 3no. 4-bed & 4no. 5-bed) and a proposed light industrial unit (Class B1c 265 sqm) with associated access, parking, landscaping, acoustic fence and dedication of woodland for public access following the demolition of existing industrial building (amended description). (Ref F/15/76447)

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 9) for the construction of 14 no. detached dwellings (3no. 2-bed, 4no. 3-bed, 3no. 4-bed & 4no. 5-bed) and a proposed light industrial unit (Class B1c 265 sqm) with associated access, parking, landscaping, acoustic fence and dedication of woodland for public access following the demolition of existing industrial building (amended description) (Ref: F/15/76447.)

 

The Committee was advised of the following:

 

(a)  Amended plans/information

 

  (i)  Additional air quality information/discussions;

  (ii)  Amended layout/elevations (minor tweaks);

  (iii)  Amended access plan which shows access/exit hierarchy;

  (iv)  Additional minor tweaks to be requested re. size of driveways and layout; and

  (v)  Amended Arboricultural Assessment.

 

(b)  Consultee responses

 

  (i)  No objection raised by Head of Housing;

  (ii)  No objection raised by Head of Environmental Health re. AIR QUALITY, subject to a note to applicant regarding the light industrial unit;

  (iii)  No objection raised by Head of Environmental Health re. NOISE, subject to condition requiring a detailed noise mitigation strategy which accords with the conclusions of the submitted noise assessment, including full details of acoustic barrier;

  (iv)  No objection raised by Head of Transportation & Engineering, subject to conditions relating to parking provision, access and construction of highway/footway within the site; and

  (v)  No response received yet from HCC Children's Services.

 

(c)  Third parties

 

  (i)  One letter of objection, on grounds of loss of privacy due to woodland access from Woodside Way.

 

(d)  Additional conditions/informatives:

 

  (i)  Note to applicant: The proposed industrial building is located within approximately 10m of the M27 motorway and therefore exposed to high levels of air pollution. Therefore building ventilation design needs careful consideration so as to minimise air pollutant impacts on the proposed building;

  (ii)  Management plan for roads and footpaths if not adopted;

  (iii)  Details of crib retaining wall;

  (iv)  Restrictions for industrial building (hours, use, storage, parking);

  (v)  Drainage/SUDS (subject to comments from Lead Local Flood Authority); and

  (vi)  Detailed noise mitigation strategy to supplement Noise Assessment Report, to include details of acoustic barrier as recommended, and ventilation scheme where needed.

 

RESOLVED - 

 

(1)  That permission be delegated back to the Head of Development Management, in consultation with the Chairman, Vice chairman and Ward Member to PERMIT subject to:

 

(a)   Consideration of any additional letters from third parties (closing date 20 November 2015);

 

(b)   No material objection being raised by the Lead Local Flood Authority; and

 

(c)   Receipt of a signed Section 106 Legal Agreement to secure the necessary planning obligations.

 

(2)  That Condition 2 be amended to read: “…..shall start no later than eighteen months from the date of this decision…..”; and

 

(3)  The recommended conditions and reasons, as amended.

 

(NOTE: (a) Four Members of the public spoke with concern about the application citing a number of issues including: crime; lighting; speed limits; mopeds; privacy; and that the woodland would become a race circuit, (b) the agent for the applicant spoke in support, requesting an extension to Condition 2, and (c) Councillor Hall declared an interest in this item, left the room during its consideration and did not vote thereon.)

323.

Planning Appeals

The Head of Legal and Democratic Services to report that the following appeals have been lodged:-

 

O/15/75953 - Appeal against the Council’s refusal of outline planning permission for up to 680 residential units, mixed use comprising of retail and/or community/healthcare use, land for two-form entry primary school, formal and informal open space and sports pitches. New access off Winchester Road, associated on-site roads, infrastructure and footpaths/cycleways. Detailed matters for determination access (all other matters reserved - scale, appearance, landscaping and layout). This application is the subject of an Environmental Impact Assessment, is a departure from the Development Plan, is Major Development and affects the setting of a Right of Way at land at Hedge End North, Winchester Road, Botley, Southampton (Local Area Committee decision).

 

F/15/76328 - Appeal against the Council’s refusal of planning permission for a first floor side extension and elevational alterations to the existing dwelling at 1 Marvin Way, Botley, Southampton (delegated decision).

 

C/15/76670 - Appeal against the Council’s refusal of planning permission for a first floor extension above existing garage to allow for enlargement of adjoining annexe accommodation at The Shambles, 45 High Street, Botley, Southampton, SO30 2EA (delegated decision).

 

F/14/75261 - Appeal against the Council’s refusal of planning permission for a single storey extension to the rear of 61 Cheltenham Gardens, Hedge End, Southampton, SO30 2UB (delegated decision).

 

F/13/73606 – Appeal against the Council’s refusal of planning permission for the demolition of two properties, No 47

Sovereign Drive and No 1 Precosa Road, alterations to Sovereign Drive and Precosa Road, to create a new access and for residential development on 4.2 hectares of land, including the provision of new roads, public open space, landscaping and drainage work at Land to the east of Sovereign Drive and Precosa Road, Botley, Southampton, Hampshire, SO30 2NW (Local Area Committee decision).

Minutes:

The Head of Legal and Democratic Services reported:

 

(a)  That the following appeals had been lodged:-

 

O/15/75953 - Appeal against the Council’s refusal of outline planning permission for up to 680 residential units, mixed use comprising of retail and/or community/healthcare use, land for two-form entry primary school, formal and informal open space and sports pitches. New access off Winchester Road, associated on-site roads, infrastructure and footpaths/cycleways. Detailed matters for determination access (all other matters reserved - scale, appearance, landscaping and layout). This application is the subject of an Environmental Impact Assessment, is a departure from the Development Plan, is Major Development and affects the setting of a Right of Way at land at Hedge End North, Winchester Road, Botley, Southampton (Local Area Committee decision).

 

F/15/76328 - Appeal against the Council’s refusal of planning permission for a first floor side extension and elevational alterations to the existing dwelling at 1 Marvin Way, Botley, Southampton (delegated decision).

 

C/15/76670 - Appeal against the Council’s refusal of planning permission for a first floor extension above existing garage to allow for enlargement of adjoining annexe accommodation at The Shambles, 45 High Street, Botley, Southampton, SO30 2EA (delegated decision).

 

F/14/75261 - Appeal against the Council’s refusal of planning permission for a single storey extension to the rear of 61 Cheltenham Gardens, Hedge End, Southampton, SO30 2UB (delegated decision).

 

(b)  That the following appeal had been allowed:

 

F/13/73606 – Appeal against the Council’s refusal of planning permission for the demolition of two properties, No 47 Sovereign Drive and No 1 Precosa Road, alterations to Sovereign Drive and Precosa Road, to create a new access and for residential development on 4.2 hectares of land, including the provision of new roads, public open space, landscaping and drainage work at Land to the east of Sovereign Drive and Precosa Road, Botley, Southampton, Hampshire, SO30 2NW (Local Area Committee decision)

 

RESOLVED -

 

That the report be noted.

324.

Disposal of Land in Botley pdf icon PDF 122 KB

Additional documents:

Minutes:

Consideration was given to the report of the Head of Regeneration and Planning Policy which sought a decision regarding a request to purchase an area of council owned land purchased by the Council in November 1951 for use as council housing.

 

RESOLVED - 

 

That the disposal of land fronting 20-28 Four Acres, Botley, be approved in principle, on terms to be agreed by the Property and Development Manager.

325.

Fees and Charges pdf icon PDF 72 KB

Minutes:

Consideration was given to the report of the Area Coordinator in consultation with the Parking Services Manager and the Head of Countryside and Trees.

 

RESOLVED - 

 

(1)  That no increases to the parking tariffs for Hedge End Station Car Park and Stroudley Way from January 2016 – December 2016 be approved; and

 

(2)  That the Fees and Charges for Itchen Valley Country Park to come into effect from 1 January 2016 and 2 February 2016 as outlined in the report, be approved.

326.

Funding for Community Projects pdf icon PDF 136 KB

Minutes:

Consideration was given to the report of the Area Coordinator that recommended funding to support projects that would meet local need.

 

RESOLVED - 

 

(1)  That expenditure of £924 from developers’ contributions for improvements to the bus shelter at the junction of Holmesland Drive/Winchester Road be approved;

 

(2)  That the allocation of £6,425.33 from developers’ contributions to revenue to cover staff costs associated with the travel plan for Ericsson, Unit 2, Strategic Park, Comines Way, Hedge End be approved; and

 

(3)  That the expenditure of £3,613.01 from developers’ contributions for an upgrade of the play trail at Itchen Valley Country Park be approved.

327.

Community Investment Programme Priorities in Hedge End, West End and Botley pdf icon PDF 81 KB

Additional documents:

Minutes:

Consideration was given to the report of the Area Coordinator that highlighted Community Investments Programme Priorities for the local area.

 

RESOLVED - 

 

(1)  That the Community Investment Programme (CIP) priorities for the Hedge End, West End and Botley areas had been reviewed be noted; and

 

(2)  That the revised documents outlining CIP priorities for the period 2015 -2020 as shown in Appendix 1 to the report be approved.