Agenda and minutes

Hedge End, West End and Botley Local Area Committee - Monday, 11 January 2016 7:00 pm

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Cheryll Kemsley, Democratic Services Officer Tel: 023 8068 8112; Email:  cheryll.kemsley@eastleigh.gov.uk  Julia Birt, Local Area Co-ordinator Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Items
No. Item

Remembrance

This was the first meeting of the Committee following the sad news that Councillor Tony Noyce had passed away in December 2015. Tony had been a valued member of this Committee for eight years, a West End Parish Councillor since 2003, and had held the office of Mayor in 2014/15. The Chairman asked the Committee and members of the public to join him in a minute’s silence of reflection.

419.

Public Participation

Minutes:

Mr Carey raised concerns regarding the shuttle bus which ran from the Ageas Bowl through West End village on event days. He reported that in 2015 there had been more than 600 bus journeys to and from the village centre and, although there had been no accidents reported, it was only a matter of time before one happened. He asked that the bus be re-routed via the Thornhill roundabout or the motorway and sought the Committee’s assistance in this matter. The Chairman advised that Mr Carey’s concerns would be passed onto the relevant officers and asked him to provide his contact details to the Local Area Co-ordinator.

420.

Minutes pdf icon PDF 259 KB

To consider the Minutes of the meeting held on 9 November 2015.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 9 November 2015 be confirmed and signed by the Chairman as a correct record.

421.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

422.

Chairman's Report

Minutes:

This item was omitted from the agenda but included in the meeting. The Chairman reported the following:

 

Itchen Valley Country Park

 

The Council had engaged a consultancy firm to review the current uses and performance of the country park. The consultants’ report would also analyse options to expand the current facilities. In particular, the consultants had been asked to recommend improvements to the catering provision. The full report was being concluded and would be available for Members’ consideration at a future team meeting.

In the meantime, ‘Go Ape’ had been progressing the Treetop Junior initiative. This would mean that children aged 5 - 10 could take part in this activity with their families as the new course was specifically designed for them. The course construction was well underway and it was hoped that it would be completed by February half term. Additional car parking would also be available after Easter.

 

Botley Neighbourhood Plan

 

The Council’s Cabinet had formally designated the Botley Neighbourhood Area in accordance with the submission by Botley Parish Council.

 

Local Plan consultation roadshow

 

Residents were being urged to have their say on the blueprint for development, including housing, in Eastleigh Borough over the next 20 years. To help Eastleigh Borough Council prepare a new local plan, it was seeking the views of residents, businesses and other interested parties on issues including the amount of development needed in Eastleigh; where new developments should be located; and how they might be delivered.

 

A consultation document, Eastleigh Borough Local Plan 2011-36 – Issues and Options, went live on Wednesday 23 December 2015 and this public consultation process would run until 17 February 2016 and include a borough-wide touring exhibition where residents would have the chance to speak to planning officers and give their views. 

 

The roadshows in the Hedge End, West End and Botley (HEWEB) area were as follows:-

 

Thursday 21 January 2016, 3pm to 9pm, Botley Centre 
Thursday 28 January 2016, 3pm to 9pm, Itchen Valley Country Park, West End
Saturday 30 January 2016, 10am to 4pm, 2000 Centre, Hedge End.

 

Street nameplates

 

This Committee continued to fund replacement street nameplates in the HEWEB area. On average 60 nameplates were replaced per year and each request was assessed on the basis of the condition of the existing nameplate. Residents and Members were welcome to submit requests which would then be added to the rolling list in order of priority.

423.

Area Co-ordinator's Report

Minutes:

This item was omitted from the agenda but included in the meeting. The Local Area Co-ordinator reported the following:

 

Berrywood wildflower meadow and footpath

 

Work to enhance the entrances to the wildflower meadow behind Berrywood School had been ordered and would be completed in January 2016. In addition, two benches would be relocated to this area; one would be situated in the open space, and one off the footpath. The footpath had become very well used especially by local residents walking their dogs and by those who simply enjoy a casual walk or going for a run.

 

Hedge End, West End and Botley (HEWEB) Business Network

 

Further to the report at the last Committee meeting, the inaugural meeting of the HEWEB business network was held on 9 December 2015. The members of the network wished to continue meeting and as a result, the next meeting would be held on 29 January 2016 at Clarke Willmott’s offices in Hedge End. This meeting would focus on planning policy for the Borough and its impact on local businesses.

 

HEWEB Youth Partnership

 

At the December 2015 meeting of the Partnership, it was confirmed that West End Parish Council had secured lottery funding for a second youth club to be opened in the Chartwell Green area. This would open for one night in the first year; two nights in the second year and three nights in the third year. The pavilion and playing fields in Cutbush Lane would be the base for the youth club. Many congratulations to Nikki Penny and her team.

 

The Youth Partnership also received reports from The Box, King’s Community Church, Botley Friday Night Football, and Groundwork, who run the Toast Office in Botley and conduct outreach work across the HEWEB area in conjunction with Donna Brewer. Partnership members were also asked to consider allocating funding towards a football tournament to be held across the HEWEB area, TADIC (Teenage Drop in Centre) and vocational training.

 

Wildern School

 

The Wildern Community Management Committee recently approved joint funding with the County Council for an all - weather pitch. The need to increase pupil numbers at Wildern had meant a loss of facilities and this was why the new all - weather pitch was required. This new facility would not be floodlit due to the proximity of neighbouring houses but it would still be available for community use, especially during the school holidays. It was hoped that the new pitch would be open in the summer.

 

The Committee also discussed the leisure centre’s swimming pool roof which was installed in the 1960’s. The condition of the roof was deteriorating rapidly and it was in need of a complete replacement. Also given the success of the resident swimming club, ‘Wildern Waves’, there is a need to consider incorporating spectator seating within any new project. Members of the Community Management Committee would be invited to form a working party to agree the scope of the project and to develop the business case in order to progress funding opportunities.

424.

Presentation on Planning Guidelines

Minutes:

Development Management staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

425.

Planning Application - Land off Bubb Lane, West End, Southampton pdf icon PDF 2 MB

Outline: residential development of up to 200no. dwellings with all matters reserved (Ref: O/15/77112)

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 6) concerning an outline application for residential development of up to 200no. dwellings with all matters reserved. (Ref: O/15/77112).

 

The Committee were advised that a letter of objection had been received from Moorgreen Residents’ Association citing that the land was not allocated for development; land was countryside and in the strategic gap; development would undermine separate village identity and loss of residential and community amenity; out of character/visually intrusive; traffic and highway safety impacts, including cumulative impacts, inadequately addressed; unsustainable location in respect of transport options; impact on trees and habitats; and flooding issues.

 

RESOLVED -

 

That Outline permission be REFUSED for the recommended reasons set out in the report.

 

(NOTES: (a) The Chair of Moorgreen Residents’ Association, and a member of Hedge End Town Council spoke in objection to the application citing a number of issues including the following: although there was a reduction in the proposed properties it was still a hostile application; urbanisation; huge lorries along narrow lanes; increased traffic/congestion; Maunsell Way would become a rat run; speed limit; additional school children; gridlock on roads; crossing Tollbar Way; environmental impact, flood zone; and potential road traffic accidents; and (b) the Chairman read out a note from a resident of Watkin Road who was unable to attend the meeting who had concerns regarding: flood levels and dispersal of water if land was built on; houses lower than road; brook high flowing; uninsurable; loss of strategic gap; and that Hedge End had seen more than its fair share of building over that last forty years.)

426.

Planning Application - Land north and east of Boorley Green, Botley, Southampton pdf icon PDF 700 KB

Reserved matters application (pursuant to outline planning permission O/12/71514 which was subject to an environmental impact assessment) for the Spine Road infrastructure together with foul and surface water drainage networks, landscaping and associated works. This application includes the diversion of footpath no. 2 (Ref: R/15/77552.)

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 7) concerning a Reserved Matters application for the spine road infrastructure, together with foul surface water drainage networks, landscaping and associated works. The application included the diversion of Footpath No.2 (Ref: R/15/77552).

 

The Committee was advised that the recommendation had been amended to:

 

(1)  Subject to satisfactory receipt of amended plans or additional information in relation to:

·  street trees in central section of site;

·  typical construction details;

·  position of surface water retaining/conveying features; and

 

(2)  Satisfactory completion of consultations and finalisation of wording of conditions following completion of consultation that the decision be delegated to Head of Development Management, Chair and Vice-Chair of HEWEB Local Area Committee for approval of reserved matters.

 

The Committee were also advised of the following:

 

(a)  Amended Plans had been received on 11 January 2016;

 

(b)  Consultation responses had been received from:

·  Head of Regeneration and Planning Policy – Two additional trees were required in the central area of site and the use of conservation kerbs to be shown on typical construction details.

·  Tree Officer – No objection to revised arboricultural report and realigning of haul road.

·  Ecology Officer – No objection subject to conditions and informatives.

·  Head of Transportation and Engineering – No objection subject to approval of SuDS design, maintenance and management, and revisions to position of footway at Winchester Road access.

·  Southern Water

- Would not accept the proposed drainage layout.  The proposals indicated that there were surface water retaining or conveying features (i.e. swales, ponds) crossing or within unacceptable distance to the proposed adoptable drainage and water apparatus.  No soakaways, swales, ponds, watercourses or any other surface water retaining or conveying features should be located within 5m of a public (also adoptable) sewers, water apparatus.

- On-site drainage would be required to be subject to an adoption agreement under S104 of the Water Industry Act.  The protection measures for construction works of spine roads within the proximity of the existing public apparatus should be approved by Southern Water.

- No habitable rooms should be located closer than 15m to boundary of a proposed pumping station site.

·  An additional letter had been received from Curdridge Parish Council who objected to the application as there was no reference to layout of access from Maddoxford Lane.  There was concern about junction priority at Maddoxford Lane shown at outline stage, which contradicted with Hampshire County Council (HCC) policy on Botley-Bishops Waltham Trail and the safe route for equestrians, cyclists and walkers along Wangfield Lane and Nether Hill.  They requested that HCC used s278 powers to ensure southern access to the development was via the minor road at its junction with Maddoxford Lane.

 

RESOLVED –

 

That the decision be delegated to the Head of Development Management, Chair and Vice-Chair of Hedge End, West End and Botley Local Area Committee to PERMIT subject to:

 

(1)  The receipt of satisfactory amended plans or additional information in relation to:

·  street trees in central section of site

·  typical construction details

·  position of surface water retaining/conveying features

 

(2)  The satisfactory completion of consultations and finalisation of wording of conditions and reasons following completion of consultation; and

 

(3)  The following amended and new conditions and reasons, and additional informatives:

 

Condition 1 – reworded to read as follows:

The development hereby permitted shall be implemented in accordance with the following plans numbered: A073968-3 LA1-01 rev F, A073968-3 LA1-02 rev F, B641/16, B641/17, B641/18, B641/19 rev B, B641/20 rev B, B641/21 rev B, B641/22 rev B, B641/23 rev D, B641/31, HP11068/1/FP, HP11068/plan1,  Sheet 1 of 6 FA E-F1501.00 300  ...  view the full minutes text for item 426.

427.

Planning Appeals

The Head of Legal and Democratic Services to report that the following appeal has been lodged:-

 

F/15/76253 - Appeal against refusal of Construction of detached 4 bedroom dwelling to incorporate alterations to ground levels and provision of associated retaining structures, following demolition of existing garage (revised design to F/14/75091) 78 Bursledon Road, Hedge End, Southampton, SO30 0BZ

 

This was a Delegated decision

Minutes:

The Head of Legal and Democratic Services reported that the following appeal had been lodged:

 

F/15/76253 - Appeal against refusal of Construction of detached 4 bedroom dwelling to incorporate alterations to ground levels and provision of associated retaining structures, following demolition of existing garage (revised design to F/14/75091) 78 Bursledon Road, Hedge End, Southampton, SO30 0BZ

 

This was a Delegated decision

 

RESOLVED -

 

That the report be noted.

428.

Various On Street Parking Restrictions pdf icon PDF 113 KB

Additional documents:

Minutes:

Consideration was given to the report of the Head of Transportation and Engineering (Agenda item 9) which listed new amendments to existing waiting restrictions which had been proposed in various locations across the Hedge End, West End and Botley area. During the advertisement of the proposed Traffic Regulation Order objections were received to the proposals in some locations.

 

RESOLVED –

 

(1)  That restrictions in Beattie Rise as shown in drawing TM01/01525/1 be implemented;

 

(2)  That restrictions in Church Lane as shown in drawing TM01/01525/7 be deferred for a more comprehensive review;

 

(3)  That restrictions in Clifton Gardens as shown in drawing TM01/01525/10 be implemented;

 

(4)  That restrictions in Gammon Close as shown in drawing TM01/01525/2 be implemented;

 

(5)  That restrictions in Kings Copse Road as shown in drawing TM01/01525/9 be implemented;

 

(6)  That restrictions in Leatherhead Gardens as shown in drawing TM01/01525/5 be implemented;

 

(7)  a) That restrictions in Mallard Gardens as shown in drawing TM01/01525/11 be deferred for further information;

 

b) That the inclusion of the junction of Mallard Gardens and Stanier Way in the ongoing monitoring for Hedge End Station Parking Restrictions scheme be deferred for further information;

 

(8)  That restrictions in Pavilion Road as shown in drawing TM01/01525/12 be implemented;

 

(9)  That restrictions in Sovereign Drive as shown in drawing TM01/01525/14 be implemented; and

 

(10)  That restrictions listed in Table 1, which received no comments be implemented.


(NOTES: (a) One member of the public spoke in objection to the Church Lane proposals citing that the damage was caused by through traffic and not residents parking which likened to traffic calming, and it was noted that the Chairman voted in support of the restrictions, (b) one member of the public spoke in objection to Mallard Gardens citing that there was no evidence that restrictions were required, (c) one member of the public spoke in support of Clifton Gardens, and (d) three members of the public spoke in support of Sovereign Drive.)

429.

Ageas Bowl Review April - September 2015 pdf icon PDF 191 KB

Minutes:

Consideration was given to the report of the Area Co-ordinator in consultation with the Head of Transportation and Engineering Services, Head of Environmental Health and Customer Services Manager (Agenda item 10) which provided a summary of complaints and comments received by the Council in respect of cricket matches and large scale events held at the Ageas Bowl during the 2015 season.

 

RESOLVED - 

 

(1)  That the complaints, comments and recommendations for the Ageas Bowl during the 2015 season be noted;  and

 

(2)  That the successful expansion of community activities be noted.

430.

Funding for Local Projects pdf icon PDF 173 KB

Minutes:

Consideration was given to the report of the Area Co-ordinator in consultation with the Clerk of Hedge End Town Council and the Head of Sport and Active Lifestyles (Agenda item 11) which recommended funding to support local projects that would meet the identified local needs. The projects would also contribute to the achievement of corporate priorities.

 

(1)  That the renewal of the existing service level agreement for another 12 months with funding of £5,500 for the services provided at the Teenage Drop-In Centre be approved;

 

(2)  That funding of £2,000 for the Park Sport summer holiday activities programme in 2016 be approved; and

(3)  That the contribution of £100 towards the Think Safe initiative be approved.

431.

Community Grants 2016/2017 pdf icon PDF 131 KB

Additional documents:

Minutes:

Consideration was given to the report of the Area Co-ordinator (Agenda item 12) on behalf of the Hedge End, West End and Botley Community Grants Panel which recommended that grants be allocated to local organisations operating in the local area for 2016/17.

 

RESOLVED -

 

That the grants as contained in Appendix 1 to this report be approved.

432.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item of business on the grounds that it is likely to involve the disclosure of exempt information as defined in paragraph 6 of Part 1 of Schedule 12A of the Act.

 

The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1st March 2006.

 

It is considered that the following item is exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.

Minutes:

RESOLVED -

 

(1)  That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it was likely to involve the disclosure of exempt information as defined in paragraph 6 of Part 1 of Schedule 12A of the Act; and

 

(2)  That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.

433.

Local Listing of Buildings

Minutes:

Consideration was given to a report which identified three properties in the local area to be included in the Local List of Buildings of Special Architectural and Historic Interest.

 

RESOLVED –

 

That the buildings listed in the report, being of special architectural and historic interest, be approved for addition to the existing list.