Agenda and minutes

Hedge End, West End and Botley Local Area Committee - Monday, 12 September 2016 7:00 pm

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Cheryll Kemsley, Democratic Services Officer Tel: 023 8068 8112; Email:  cheryll.kemsley@eastleigh.gov.uk  Julia Birt, Local Area Co-ordinator Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Items
No. Item

1.

Public Participation

Minutes:

Mr Murden asked why charges were to be applied to Hampshire’s Household Waste Recycling Centres (HWRCs) on 1 October 2016 as that would encourage fly tipping. The Leader clarified that proposed charges at the HWRCs was a Hampshire County Council (HCC) decision and not a Borough Council one. From 1 January 2017 the Centres would open at the later time of 11am and not at all on Thursdays. The charges would be for soil, rubble, plasterboard and asbestos and full details could be found on the HCC website. He concurred with Mr Murden regarding the fly tipping, and added that it would be the Borough Council who would have to pick up the costs, not the County.

 

Mr Murden asked a second question that referred to an article in the latest Borough News which reminded residents to collect their bins as soon as they could, to avoid them being left on the pavement which caused obstruction to pedestrians. He stated that vehicles also parked on the pavements and questioned what was being done to resolve this problem, especially in Upper and Lower St Helens Road. Mr Murden was advised that officers were aware of the problem with parked cars and it was being investigated.

2.

Minutes pdf icon PDF 287 KB

To consider the Minutes of the meeting held on 13 June 2016.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 13 June 2016 be confirmed and signed by the Chairman as a correct record.

3.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

4.

Chairman's report

Minutes:

The Chairman reported the following:

 

Boorley Green Working Group

 

It had been agreed that a working group would be established to take forward the community aspects of the Boorley Green development. Councillor Kyrle and he would represent this Committee along with two Botley Parish Councillors and the Parish Clerk, two representatives from the developers’ consortium, the Borough Council’s Planning Officer and Area Co-ordinator. Once appointed, the Neighbourhood Worker would also join this group. The first meeting was on Monday 19 September when the full terms of reference for the group would be agreed.

 

Hedge End Train Station

 

The Chair was delighted to announce that the passenger shelter provision at the train station would be substantially improved following some excellent partnership working between South West Trains/Network Rail and the Borough Council. At this Committee’s meeting on 9 March 2015, Members allocated approximately £16,000 towards shelter enhancements and with £37,000 from the railway companies, there would be an additional canopy shelter on Platform 1 and an extension of the existing shelter. It was estimated that this would increase the sheltered area by 40%. Work was expected to start in late October with a completion date in December 2016.

 

Public Inquiry

 

Members would recall that this Committee rejected a planning application for 100 dwellings on the Botley Road site, known locally as the Peacehaven Fields in West End. Following an appeal by developers, a public inquiry commenced on Monday 6 September and concluded on Friday 9 September 2016.

 

Itchen Valley Country Park

 

The Country Park had been awarded a Green Flag for the seventh year in a row. The Green Flag was a national award and standards of excellence in the management and maintenance of the Country Park had to be achieved in order to receive this award. The Chair congratulated the Borough Council’s Countryside staff and its team of volunteer rangers.

Members would also be aware that following a recent team meeting, a new vision for Itchen Valley Country Park had been agreed. An update on future provision would be prepared for the next team meeting which would be held on Monday 31 October 2016.

 

Ageas Bowl Liaison Panel

 

The annual meeting of the Panel would be held on Thursday 10 November 2016 at the Ageas Bowl. A report would be prepared for this Panel which would review the cricketing season and the events that had been held at the Ageas Bowl. There would be a specific report about the Rod Stewart concert and also an update on the activities of the community trust. Members of the public were welcome to attend.

5.

Area Co-ordinator's report

Minutes:

The Local Area Co-ordinator reported the following:

 

Townhill Farm and Carpathia Close Play Areas

 

Following the allocation of approximately £105,000 towards the two play areas in West End by this Committee, the remaining action was to seek Linden Homes’ approval to use these payments for these schemes, and it was reported that this approval had now been given. West End Parish Council would now progress these projects.

 

Responses to residents’ and Councillors’ requests

 

Walkways around Turnpike Way/back of NEXT superstore - residents requested that overhanging trees and shrubs were cut back to widen the walkways. This work had been completed. The uneven walkways had been reported to Hampshire County Council and an upgraded dual litter bin had been installed close to Wildern Nature Reserve.

 

Botley Primary School – a new scooter storage had been installed at the School which was part funded by this Committee. The School had received a gold accreditation for its travel plan.

 

Itchen Valley Country Park- a resident requested the installation of a radar key lock for the disabled toilet at the country park. This work had now been completed and it was hoped that this would reduce vandalism and increase accessibility.

 

Speed limit reminders

 

Speed limit reminders (SLRs) were very effective and therefore demand for them across Hedge End, West End and Botley was extremely high. This Committee recognised this demand when it purchased its own SLR a number of years ago to supplement the SLR provided by Hampshire County Council. Following comments from residents and in consultation with Members, the police and community speedwatch, the sites for the SLRs in 2016/17 had now been agreed. This year the SLRs would be rotated around 40 sites which was an increase of 7 sites compared to last year.

 

Hedge End, West End and Botley (HEWEB) Community Grants 2017

 

Application forms would soon be available for the annual HEWEB Community Grants. A maximum of £500 could be awarded to community organisations and the Grants Panel would make recommendations to this Committee in January 2017.

 

HEWEB Youth Partnership

 

The next Partnership meeting was on 29 September 2016 at the King’s Community Church. The views of young people would be sought in order to inform the revised partnership plan which would be presented to this Committee for approval.

6.

Funding for Local Projects pdf icon PDF 154 KB

Minutes:

Consideration was given to the report of the Local Area Co-ordinator that recommended funding to support local projects which would meet local needs. The projects would also contribute to the achievement of corporate priorities.

 

RESOVLED –

 

(1)  That the allocation of developers’ contributions totalling £12,000 as a contribution towards the cost of the play area at Greta Park be approved;

 

(2)  That the allocation of the developer’s contribution of £3,184.29 for the entrance project at Itchen Valley Country Park be approved;

 

(3)  That the allocation of the developers’ contribution of £13,008.66 for the upgrade of the pathway adjacent to Cheltenham Gardens be approved;

 

(4)  That the expenditure of £30,000 from this Committee’s reserves for the public toilet project in West End be approved;

 

(5)  That the expenditure of up to £10,000 for a full condition survey of the Hedge End Youth Community Association building be approved;  and

 

(6)  That the allocation of the developer’s contribution of £55,312.80 towards preliminary works for the swimming pool roof project at Wildern Leisure Centre be approved.

7.

Naming of Streets Development at Dog Kennel Farm, West End pdf icon PDF 68 KB

Additional documents:

Minutes:

Consideration was given to the report of the Head of Transportation and Engineering that recommended the street name Telegraph Heights for a residential road off Telegraph Road, West End.

 

RESOLVED -

 

That the name Telegraph Heights be approved as a name for a new street at Dog Kennel Farm, West End.

8.

Naming of Streets Development at Boorley Green, Botley pdf icon PDF 131 KB

Additional documents:

Minutes:

Consideration was given to the report of the Head of Transportation and Engineering that recommended the names Kingsman Drive, Wallace Avenue, Braxells Road, Sandy Field Way, Bushy Dene Road, Cross Avenue, Morley Lee Mews, Pearce Row, Baker Close, Dollery Close, Morant Crescent, Hilly Field Close, King Court, Lewry Close, Way Field Close, Kiln Row and Appleby Drive are approved as names for new streets at Boorley Green, Botley.

 

RESOLVED - 

 

(1)  That the names Kingsman Drive, Wallace Avenue, Braxells Road, Sandy Field Way, Bushy Dene Road, Cross Avenue, Morley Lee Mews, Pearce Row, Baker Close, Dollery Close, Morant Crescent, Hilly Field Close, King Court, Lewry Close, Way Field Close, Kiln Row and Appleby Drive be approved as names for new streets at Boorley Green, Botley; and

 

(2)  Members requested that all signs carried a notation why the names were chosen.

9.

Naming of Streets Development at Hatch Farm, West End pdf icon PDF 68 KB

Additional documents:

Minutes:

Consideration was given to the report of the Head of Transportation and Engineering that recommended the names Ash Drive, Maple Crescent, Elder Close and Hazel Close for approval as names for new streets at Hatch Farm, West End.

 

RESOLVED –

 

That the names Ash Drive, Maple Crescent, Elder Close and Hazel Close be approved as names for new streets at Hatch Farm, West End.

10.

Planning Appeals

The Head of Legal and Democratic Services to report:-

 

(a)  that the following appeals have been lodged:-

 

Appeal against the Council’s refusal of planning permission for the provision of a new roof with increased eaves height and front and rear dormers, two storey front extension to include excavation works to provide basement at 7 Maddoxford Lane, Botley (Ref: F/16/77816.)

 

This was a Delegated Decision.

 

Appeal against the Council’s refusal of planning permission for the provision of a pitched roof over existing flat roof garage to enlarge existing annexe accommodation at 45 High Street, Botley, Southampton (Ref: C/16/78194.)

 

This was a Delegated Decision.

 

Appeal against the Council’s refusal of planning permission to carry out works to protected trees at 5-9 Shamblehurst Lane, Hedge End (Ref: T/16/77827.)

 

This was a Delegated Decision.

 

(b)  that the following appeal has been allowed:-

 

Appeal against the Council’s refusal of planning permission for the erection of a pitched roof over an existing flat roof garage at The Shambles, 45 High Street, Botley (Ref: C/16/78194.)

 

This was a Delegated Decision.

 

(c)  that the following appeals have been dismissed:-

 

Appeal against the Council’s refusal of planning permission for a 2-storey extension to the rear elevation and new pitched roof to front dormer at 8 Oatlands close, Botley (Ref: F/15/77543.).

 

This was a Delegated Decision.

 

Appeal against the Council’s refusal of planning permission for the construction of extensions to side and rear elevations, front and rear dormer windows, hip-to-gable enlargements, garage within front garden and new front wall and gates at 20 Moorgreen Road, West End (Ref: F/15/76902.)

 

This was a Delegated Decision.

 

Appeal against the Council’s refusal of planning permission for the erection of a three bedroom detached bungalow and detached garage with associated car parking and amenity space at 82 St Johns Road, Hedge End (Ref: F/15/76948.)

 

This was a Delegated Decision.

 

Appeal against the Council’s refusal of planning permission for the construction of a detached dwelling at land adjacent to River Cottage, Hamblewood, Botley (Ref: C/15/76977.)

 

This was a Delegated Decision.

 

Appeal against the Council’s refusal of outline planning permission for the replacement of redundant agricultural buildings by two live/work units (B1/C3) at Croft Farm, Winchester Road, Botley (Ref: O/15/76894.)

 

This was a Delegated Decision.

 

Appeal against the Council’s refusal of planning application for the erection of an oak framed single-storey two bay garage at the front at 19 Oatlands Road, Boorley Green, Botley (Ref: F/15/77488.)

 

This was a Delegated Decision.

 

Minutes:

The Head of Legal and Democratic Services reported:-

 

(a)  that the following appeals had been lodged:-

 

Appeal against the Council’s refusal of planning permission for the provision of a new roof with increased eaves height and front and rear dormers, two storey front extension to include excavation works to provide basement at 7 Maddoxford Lane, Botley (Ref: F/16/77816.)

 

This was a Delegated Decision.

 

Appeal against the Council’s refusal of planning permission for the provision of a pitched roof over existing flat roof garage to enlarge existing annexe accommodation at 45 High Street, Botley, Southampton (Ref: C/16/78194.)

 

This was a Delegated Decision.

 

Appeal against the Council’s refusal of planning permission to carry out works to protected trees at 5-9 Shamblehurst Lane, Hedge End (Ref: T/16/77827.)

 

This was a Delegated Decision.

 

(b)  that the following appeal had been allowed:-

 

Appeal against the Council’s refusal of planning permission for the erection of a pitched roof over an existing flat roof garage at The Shambles, 45 High Street, Botley (Ref: C/16/78194.)

 

This was a Delegated Decision.

 

(c)  that the following appeals had been dismissed:-

 

Appeal against the Council’s refusal of planning permission for a 2-storey extension to the rear elevation and new pitched roof to front dormer at 8 Oatlands close, Botley (Ref: F/15/77543.).

 

This was a Delegated Decision.

 

Appeal against the Council’s refusal of planning permission for the construction of extensions to side and rear elevations, front and rear dormer windows, hip-to-gable enlargements, garage within front garden and new front wall and gates at 20 Moorgreen Road, West End (Ref: F/15/76902.)

 

This was a Delegated Decision.

 

Appeal against the Council’s refusal of planning permission for the erection of a three bedroom detached bungalow and detached garage with associated car parking and amenity space at 82 St Johns Road, Hedge End (Ref: F/15/76948.)

 

This was a Delegated Decision.

 

Appeal against the Council’s refusal of planning permission for the construction of a detached dwelling at land adjacent to River Cottage, Hamblewood, Botley (Ref: C/15/76977.)

 

This was a Delegated Decision.

 

Appeal against the Council’s refusal of outline planning permission for the replacement of redundant agricultural buildings by two live/work units (B1/C3) at Croft Farm, Winchester Road, Botley (Ref: O/15/76894.)

 

This was a Delegated Decision.

 

Appeal against the Council’s refusal of planning application for the erection of an oak framed single-storey two bay garage at the front at 19 Oatlands Road, Boorley Green, Botley (Ref: F/15/77488.)

 

This was a Delegated Decision.

 

RESOLVED -

 

That the report be noted.

11.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item of business on the grounds that it is likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.

 

The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1 March 2006.

 

It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.

Minutes:

RESOLVED -

 

(1)  That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and

 

(2)  That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.

12.

Property Transactions

Minutes:

Consideration was given to the report of the Head of Regeneration and Planning Policy regarding property transactions.

 

RESOLVED - 

 

That the report be approved.