Agenda and minutes

Hedge End, West End and Botley Local Area Committee - Monday, 9 January 2017 7:00 pm

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Cheryll Kemsley, Democratic Services Officer Tel: 023 8068 8112; Email:  cheryll.kemsley@eastleigh.gov.uk  Julia Birt, Local Area Manager Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Items
No. Item

1.

Public Participation

Minutes:

Mr Keith Day, Member of Hedge End and West End Labour Party, congratulated Councillor Corben on his election and asked who would be taking up the lead behind the ‘Dementia Friendly Hedge End’ initiative following the resignation of Councillor Emma Norman. The Chairman responded that the Council was a hundred per cent behind the initiative and it would be raised at the next team meeting.

2.

Minutes pdf icon PDF 159 KB

To consider the Minutes of the meeting held on 7 November 2016.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 7 November 2016 be confirmed and signed by the Chairman as a correct record.

3.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Daniel Clarke declared a Personal Interest in Agenda item 7, Various Traffic Regulation Orders, because his sister lives in Whites Way.

 

4.

Chairman's report

Minutes:

The Chairman reported the following:

 

Newly Elected Borough Councillor

 

Following the resignation of Councillor Emma Norman, an election had been held for the Borough Council seat in the Wildern Ward. Councillor Ian Corben was duly elected on 22 December 2016 and the Chairman welcomed Ian to this Committee. He also thanked Emma for her contribution to the Committee’s work. He was sorry that she could no longer serve, and had, due to personal circumstances, moved to Wales. He personally thanked her for all the hard work she had done in the time she was a Borough Councillor.

 

Boorley Green Working Group

 

This Group comprising representatives of Botley Parish Council, Eastleigh Borough Council and the Developers’ Consortium had continued to meet on a regular basis and the next meeting was scheduled for Tuesday 17 January 2017. It had been agreed to commence the recruitment process for the Neighbourhood Development Worker which would be an important post for the development of the Boorley Green community and the integration with Botley. Apart from the remaining dwellings and reserved matters, there had also been consultation recently on the plans for the local enterprise centre, the primary school and the extension to the hotel.

 

Wildern Leisure Centre

 

The gym at Wildern Leisure Centre had been completely refurbished. The fitness equipment was brand new and had been supplied by industry leaders, Life Fitness. The gym was officially opened on Friday 6 January 2017 and the open weekend had just finished. It was hoped that the gym would now be in a position to compete with local gyms and attract more members, especially those with New Year’s fitness resolutions.

 

Swaythling Road/Ivy Lane

 

A residents’ meeting was arranged at the end of last year to discuss the parking issues in the Swaythling Road/Ivy Lane area. In particular the impact of the new cycleway was explored along with possible regulatory measures in Ivy Lane. Members would be invited to review proposals as part of the annual meeting in the summer when priorities were agreed for Hedge End, West End and Botley.

 

Townhill Farm and Carpathia Close Play Areas

 

The Chairman was pleased to advise that the installation of the play equipment in Townhill Farm and Carpathia Close had been completed. The safety surfacing was due to be completed next week subject to ground conditions. These projects were funded by developers’ contributions as approved by this Committee and West End Parish Council.

5.

Area Manager's Report

Minutes:

The Area Manager reported the following:

 

Mill Gardens

 

Although Southern Water were behind their scheduled programme of works, officers were keen to progress the delayed play area project in Mill Gardens. As a result, it was proposed that a consultation with local residents would take place in the next few months. A contractor would then be appointed to finalise the design.

 

Responses to councillors’ and residents’ requests

 

Prestwood Road – the installation of dropped kerbs in Prestwood Road was funded by this Committee. These works had now been completed and would greatly assist those people with mobility issues and those with young children.

 

Fowlers Road – works were carried out to hedges to improve sightlines at the junction of Fowlers Road following several accidents involving cyclists.

 

Swincombe Rise - A scheme to deflect water away from the backs of several properties after heavy flooding had been completed.

 

Cheltenham Gardens – the improvements to the footpath at the back of Cheltenham Gardens and adjacent to the train station, would now commence in mid January. The project had been delayed by the discovery of a high pressure gas main and a high voltage cable.

 

The Box

 

A new and improved programme of activities for young people at The Box was being discussed with Hedge End Town Council and Wildern School. The new programme woud retain the highly popular Friday Night Project along with new programmes for young carers and police cadets. A service level agreement was being devised along with a rebranding of The Box which was likely to be renamed The Community Hub.

 

Car Parking at Itchen Valley Country Park

 

As a condition of the planning application for Go Ape at Itchen Valley Country Park, subsequent transport assessment and to ensure sufficient on-site parking for the purpose of highway safety, the main car park was extended by 25 spaces. A Traffic Regulation Order to include parking charges for the additional 25 spaces had come into effect from 19 December 2016 as no objections had been received. 

 

Pedestrian crossing in Lower Northam Road

 

Works were due to commence in mid February near to the junction of Cedar Close to provide a new pedestrian refuge, an extension to the traffic island along with footway improvements adjacent to the Co-op and the existing bus shelter.

6.

Various Traffic Regulation Orders pdf icon PDF 279 KB

Additional documents:

Minutes:

Consideration was given to the report of the Head of Transportation and Engineering (Agenda item 7) that highlighted new restrictions, and amendments to existing waiting restrictions, that had been proposed in various locations across the Hedge End, West End and Botley area. During the advertisement of the proposed Traffic Regulation Order, objections were received to the proposal in some locations. The report summarised the responses received and recommended how to proceed with the proposals.

 

Following concerns and complaints from residents, Members felt that (a) the white bars should be extended further along Cudworth Mead, and (b) the Enforcement team be notified that Sparshatts, Cobbett Way, was not complying with its planning conditions regarding parking and requested the matter be investigated.

 

RESOLVED - 

 

(1)  That restrictions in Church Lane be implemented in accordance with the advertised Traffic Regulation Order, as shown on drawing no. TM01/01699/004(3);

 

(2)  That restrictions in Cobbett Way / Brook Lane be implemented in accordance with the advertised Traffic Regulation Order, as shown on drawing no. TM01/01699/007, and that the location be monitored following implementation;

 

(3)  That restrictions in Cudworth Mead be implemented in accordance with the advertised Traffic Regulation Order as shown on drawing no. TM01/01699/005; that the white bars be extended outside numbers 72-79 and 62-68 Cudworth Mead; and that the location be monitored following implementation;

 

(4)  That restrictions in Garratt Close be implemented in accordance with the advertised Traffic Regulation Order, as shown in drawing no. TM01/01699/003;

(5)  That restrictions in Hobb Lane/Lower Northam Road be implemented in accordance with the advertised Traffic Regulation Order, as shown in drawing nos. TM01/01699/008/1 and TM01/01699/008/2;

(6)  That restrictions in Lower Northam Road be implemented in accordance with the advertised Traffic Regulation Order, as shown in drawing no. TM01/01699/012;

(7)  That in light of objections received, restrictions in St Johns Road  be  implemented as shown on the amended drawing no. TM01/01699/009A; 

(8)  That the decision on the implementation of waiting restrictions in Turnpike Way be deferred until the outcome of the parking review was known;

(9)  That restrictions in Upper St Helen’s Road / Lyons Place be implemented in accordance with the advertised Traffic Regulation Order, as shown in drawing no. TM01/01699/006 and the situation continue to be monitored to assess the impact and whether additional restrictions are required in the future;

(10)  That in light of objections received, restrictions in West Road be implemented as shown on the amended drawing no. TM01/01699/002A;

 

(11)  That restrictions in Whites Way be implemented in accordance with the advertised Traffic Regulation Order as shown on drawing no. TM01/01699/011;

 

(12)   That in light of objections received, restrictions in Winchester Street be implemented as shown on the amended drawing no. TM01/01699/001A; and

 

(13)  That the Enforcement team be notified that Sparshatts, Cobbett Way, was not complying with its planning conditions regarding parking and the matter be investigated.

 

(NOTES:  (1) Councillor Clarke declared a personal interest but remained in the room during its consideration and voted thereon; and (2) four members of the public spoke with regards a number of issues including: Cobbett Way/Brook Lane - parking by employees of local businesses and in particular Sparshatts, contrary to planning permission; West Road - double yellow lines would cause problems for carers/doctors/ meals on wheels for the elderly residents; extending the double yellow lines in West Road to restrict parking near the exit; Lyons Close - convoy of cars for Hunts business; Upper St Helens Road - the Council did not talk to residents and they felt let down; restrictions had not been thought through fully; the restrictions were longer at  ...  view the full minutes text for item 6.

7.

Ageas Bowl Review April - September 2016 pdf icon PDF 161 KB

Minutes:

Consideration was given to the report of the Area Manager in consultation with the Head of Transportation and Engineering Services, Head of Environmental Health and Customer Services Manager (Agenda item 8) whichreviewed complaints and comments that had been received by departments within Eastleigh Borough Council for the 2016 season, and referred to actions arising from the Ageas Bowl Liaison Panel meeting held on 16 November 2016.  The report drew comparison with the previous eight years and provided updates which addressed current residential concerns.

 

RESOLVED - 

 

(1)  That the complaints, comments and recommendations for the Ageas Bowl during the 2016 season be noted; and

 

(2)  That the successful expansion of the community programme at the Ageas Bowl be noted. 

8.

Community Grants 2017/2018 pdf icon PDF 131 KB

Additional documents:

Minutes:

Consideration was given to the Area Manager on behalf of the Hedge End, West End and Botley Community Grants Panel (Agenda item 9) that recommended grants be allocated to local organisations operating in the Hedge End, West End and Botley local area for 2017/18, contained within Appendix 1 to the report.

 

The Committee was advised that the value in the end column of the final line of Appendix 1 should read £250.

 

RESOLVED - 

 

That the grants contained in Appendix 1 to this report be approved.

9.

Funding for Local Projects pdf icon PDF 164 KB

Minutes:

Consideration was given to the Report of the Area Manager in consultation with the Clerk of Hedge End Town Council, the Head of Sport and Active Lifestyles, the Tree Officer and the Countryside Officer (Agenda item 10) that recommended funding which could support projects to meet identified local needs. The projects would also contribute to the achievement of corporate priorities.

The Committee was advised that recommendation payment had been received in respect of habitat restoration at Peewit Hill, Bursledon so recommendation number 8 had been amended to reflect this.

 

RESOLVED - 

 

(1)  That the renewal of the existing service level agreement for another 12 months with funding of £5,500 for the services provided at the Teenage Drop-In Centre be approved;

 

(2)  That funding of £2,000 for the Park Sport summer holiday activities programme in 2017 be approved;

 

(3)  That funding of £3,250 from reserves for dropped kerbs and pathway works in Hilton Road be approved;

 

(4)  That funding of £1,500 from reserves for tree works in Missenden Acres be approved;

 

(5)  That funding of £1,300 from reserves for tree works at West End Road be approved;

 

(6)  That the Chair’s approval of expenditure of £3,802 for nine flower towers be noted;

 

(7)  That the allocation and expenditure of the developer’s contribution of £11,516 for various works at Telegraph Woods be approved; and

 

(8)  That approval of expenditure of £10,000 in respect of habitat restoration work at Peewit Hill, Bursledon Common be noted.

10.

Planning Appeals

The Head of Legal and Democratic Services to report:-

 

(a)  that the following appeals have been lodged:-

 

34 Orchards Way, West End - Appeal against the Council’s refusal of planning permission for the erection of a timber outbuilding (Ref: F/16/78542).

 

This was a Delegated Decision

 

7 Maddoxford Lane, Boorley Green, Botley – Appeal against the Council’s refusal of planning permission for the provision of a new roof with increased eaves height and front and rear dormers, two storey front extension to include excavation works to provide basement. (Ref: F/16/78533.)

 

This was a Delegated Decision

 

Land at Midlands Estate, West End - Appeal against the Council’s refusal of planning permission for the construction of 2no. 3 bed bungalows with associated landscaping, car parking, bin and cycle storage. (Ref: F/16/78096.)

 

This was a Delegated Decision

 

13 Waters Edge, Hedge End – Appeal against the Council’s refusal of planning permission for a two storey side extension with integral garage. (Ref: F/16/78797.)

 

This was a Delegated Decision

 

South Botley House, West End Road, West End - Appeal against the Council’s refusal of permission to carry out works to protected trees. (Ref: T/16/78081.)

 

This was a Delegated Decision

 

(b)  that the following appeal has been allowed:-

 

Land to the north west of Boorley Green Winchester Road, Boorley Green – Appeal against the Council’s refusal of outline planning permission for up to 680 residential units, mixed use comprising of retail and/or community/healthcare use, land for two-form entry primary school, formal and informal open space and sports pitches. New access off Winchester Road, associated on-site roads, infrastructure and footpaths/cycleways. Detailed matters for determination access (all other matters reserved - scale, appearance, landscaping and layout). This application is the subject of an Environmental Impact Assessment, is a departure from the Development Plan, is Major Development and affects the setting of a Right of Way. (Ref: 0/15/75953)

 

This was a Local Area Committee Decision.

Minutes:

The Head of Legal and Democratic Services reported:-

 

(a)  that the following appeals had been lodged:-

 

34 Orchards Way, West End - Appeal against the Council’s refusal of planning permission for the erection of a timber outbuilding (Ref: F/16/78542).

 

This was a Delegated Decision

 

7 Maddoxford Lane, Boorley Green, Botley – Appeal against the Council’s refusal of planning permission for the provision of a new roof with increased eaves height and front and rear dormers, two storey front extension to include excavation works to provide basement. (Ref: F/16/78533.)

 

This was a Delegated Decision

 

Land at Midlands Estate, West End - Appeal against the Council’s refusal of planning permission for the construction of 2no. 3 bed bungalows with associated landscaping, car parking, bin and cycle storage. (Ref: F/16/78096.)

 

This was a Delegated Decision

 

13 Waters Edge, Hedge End – Appeal against the Council’s refusal of planning permission for a two storey side extension with integral garage. (Ref: F/16/78797.)

 

This was a Delegated Decision

 

South Botley House, West End Road, West End - Appeal against the Council’s refusal of permission to carry out works to protected trees. (Ref: T/16/78081.)

 

This was a Delegated Decision

 

(b)  that the following appeal had been allowed:-

 

Land to the north west of Boorley Green Winchester Road, Boorley Green – Appeal against the Council’s refusal of outline planning permission for up to 680 residential units, mixed use comprising of retail and/or community/healthcare use, land for two-form entry primary school, formal and informal open space and sports pitches. New access off Winchester Road, associated on-site roads, infrastructure and footpaths/cycleways. Detailed matters for determination access (all other matters reserved - scale, appearance, landscaping and layout). This application is the subject of an Environmental Impact Assessment, is a departure from the Development Plan, is Major Development and affects the setting of a Right of Way. (Ref: 0/15/75953)

 

This was a Local Area Committee Decision.

 

RESOLVED -

 

That the report be noted.