Agenda and minutes

Hedge End, West End and Botley Local Area Committee - Monday, 21 March 2016 7:30 pm, NEW

Venue: Botley Community Centre, Recreation Ground, High Street, Botley, SO30 2ES

Contact: Cheryll Kemsley, Democratic Services Officer Tel: 023 8068 8112; Email:  cheryll.kemsley@eastleigh.gov.uk  Julia Birt, Local Area Co-ordinator Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Items
No. Item

1.

Public Participation

Minutes:

There was no public participation on this occasion.

2.

Minutes pdf icon PDF 274 KB

To consider the Minutes of the meeting held on 7 March 2016.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 7 March 2016 be confirmed and signed by the Chairman as a correct record.

3.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Louise Bloom declared an Interest in Agenda item 9, Hedge End Train Station Area Parking Proposals, because she lived in a road mentioned in the report.

 

4.

Presentation on Planning Guidelines

Minutes:

Development Management staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

5.

Planning Application - Land north and east of Boorley Green, Botley, Southampton, SO32 2BX pdf icon PDF 902 KB

Reserved matters application (pursuant to outline planning permission O/12/71514 which was subject to an Environmental Impact Assessment) for the erection of 441no. dwellings, car parking, road infrastructure, pedestrian/cycle links, foul and surface water drainage networks, landscaping and associated works (phase 1). This application includes the diversion of Footpath no.2. (Ref: R/15/77595)

 

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 6) concerning an application for Reserved Matters application (pursuant to outline planning permission O/12/71514 which was subject to an Environmental Impact Assessment) for the erection of 441no. dwellings, car parking, road infrastructure, pedestrian/cycle links, foul and surface water drainage networks, landscaping and associated works (Phase 1). This application included the diversion of Footpath no.2 (Ref: R/15/77595).

 

The Committee were advised of the following updates:

 

CONSULTATION RESPONSES

 

Head of Regeneration and Planning Policy - Design objection – The lack of resolution of the division of Phase 1 into clearly distinctive character areas was a real concern.  More thought to stricter choice of materials and boundary elements was needed.  If the application was granted without balconies for the flats there was a danger this would set a precedent for future phases for this site and elsewhere. 

 

Head of Regeneration and Planning Policy – Conservation – The site was not adjacent to a Conservation Area or any statutorily listed buildings, but was approaching a locally listed building on Maddoxford Lane (Maddoxford Farm House).  The nearest listed buildings were Uplands and Newhouse Farm.  This would add to design comments that the layout appeared to include a number of materials and combinations to provide variety in the street elevations, but more information was required to ensure that there was actual quality in the proposed detailing of the buildings and good level of design for a really successful neighbourhood.

 

Head of Regeneration and Planning Policy – Biodiversity - No objection in principle to the drainage strategy, but there was a need for additional landscaping details. No revised landscaping scheme had been received therefore concerns about lack of hedgerow and woodland connectivity (impacting on bat, badger and dormouse movement) remained. Lighting to be conditioned or additional information was required.

 

Trees – No objection to amended plans.  It was with regret that following a site meeting earlier this year that it was evident that the retention of oak tree (T161) would not be possible due to excessive change in levels.  It was expected that a replacement oak tree be planted, the specimen should be a semi-mature 25-30cm girth and 5-6m tall tree.  A detailed planting pit design was required.

 

Transportation and Engineering – No objection to amended plans subject to some minor amendments re: turning area, bin collection points, service margins, parking and visitor parking for a few plots.  The cross-sections of the attenuation features proposals appeared satisfactory.

 

Hampshire County Council Flood Water and Management Team – The general principles for surface water drainage proposals were acceptable, but recommended that further information on the proposals be submitted as part of a more detailed design phase.  The requirements of the authorities responsible for maintaining the existing drainage systems to be connected to should be reviewed.  A mechanism for securing long-term maintenance was also required.

 

CONSIDERATION OF APPLICATION

 

Appearance – The amended plans had addressed the vast majority of the comments raised previously but some further amendments to the design of particular plots were required covering issues such as additional chimneys, brick detailing, window design, elevational treatment, etc.  In general these were minor amendments that did not require a change to the overall concept of the layout or the scale/massing of the proposed dwellings.  The layout and choice of house types in one small area of the site did need improving to ensure a cohesive street scene was provided.  The Council’s Design Officer had raised concerns about the proposed character areas not being successfully established and further improvements were required.  In addition, whilst information  ...  view the full minutes text for item 5.

6.

Planning Appeals

The Head of Legal and Democratic Services to report that the following appeal had been dismissed:-

 

F/15/76253 – Appeal against the refusal of application for the construction of a four bedroom detached dwelling to incorporate alterations to ground levels and provision of associated retaining structures following demolition of existing garage at 78 Bursledon Road, Hedge End.

 

This was a delegated decision.

Minutes:

The Head of Legal and Democratic Services reported that the following appeal had been dismissed:-

 

F/15/76253 – Appeal against the refusal of application for the construction of a four bedroom detached dwelling to incorporate alterations to ground levels and provision of associated retaining structures following demolition of existing garage at 78 Bursledon Road, Hedge End.

 

This was a delegated decision.

 

RESOLVED -

 

That the report be noted.

7.

Funding for Local Projects pdf icon PDF 144 KB

Minutes:

Consideration was given to the report of the Area Co-ordinator (Agenda item 8) which recommended funding to support projects which would meet identified local needs. The projects would also contribute to the achievement of corporate priorities.

 

RESOLVED - 

(1)  That £3,800 for the purchase and installation of two defibrillators in the Grange Park ward be approved;

(2)  That a £250 grant towards the set up costs of Hedge End United Under 9s Football Club be approved;

(3)  That the expenditure listed below, together with accrued interest of £43.21 from Developers’ Contributions for previously approved projects be approved as follows:-

 

  (i)  Contributions to planting scheme at Mortimer Road/High Street - £983.50;

 

  (ii)  Pudbrook Open Space/Mortimer Road landscape improvements - £1,138.61;

 

  (iii)  Pudbrook open space - interpretation panels/signage and contribution to new pathway - £5,502.45;

  (iv)  Contributions to renovations of war memorial and market hall clock - £2,550.45;  and

 

(4)  That the Chairman’s approval of £1,445.66 to fund remedial works on Council land near Hickory Gardens be noted.

8.

Hedge End Train Station Area Parking Proposals pdf icon PDF 133 KB

Minutes:

Consideration was given to the report of the Area Co-ordinator in consultation with the Head of Transportation and Engineering (Agenda item 9), that provided an update for Members following the Committee report dated 12 January 2015 concerning the Hedge End Train Station area parking proposals.

 

The implementation of agreed restrictions had been successful and Members were recommended to revoke the remainder of the traffic regulation order. Members would need to consider a new section of Cheltenham Gardens and whether this should be restricted as part of its annual review of traffic priorities. 

 

RESOLVED - 

(1)  That the update regarding parking restrictions in the surrounding roads of Hedge End Train Station be noted;

(2)  That the revocation of the remaining roads in the traffic regulation order be approved; and

 

(3)  That the comments regarding a new section of Cheltenham Gardens and inclusion of this road in the Committee’s annual review of traffic regulation priorities be noted.

 

(NOTE: Councillor Bloom declared an Interest in this item, remained in the room, did not speak but voted thereon.)

9.

Chairman's Report

Minutes:

The Chairman reported the following which was added to the agenda as a late item:

 

Following the recent flooding that had taken place in Stanier Way, Hedge End, due to a failed Southern Water mains pipe, the Chairman strongly felt, given the damage that had been caused to residents’ property, that Eastleigh Borough Council should write to Southern Water, expressing its deep concerns. He believed that this was certainly the second or maybe third such incident in a short space of time, in the same vicinity. In the said letter he believed that the Council should be calling on Southern Water to undertake further investigations to the pipe work in the area, to ensure that the pipes and infrastructure were of a sufficient standard and level of maintenance that was required to prevent such an occurrence from happening again in the future.

 

In addition, the Chairman suggested that the Council sought assurance from Southern Water that it would fully investigate these incidents collectively and not in isolation, to better understand the causes of the infrastructure failure, which may be linked to the use of fibreglass pipe work.

 

If Southern Water identified a common factor, the Council would want a guarantee that Southern Water would rectify these problems in a timely manner, to ensure the future resilience of the system and to protect residents and their properties from such incidents occurring in the future.

 

RESOLVED - 

 

That the Chief Executive of Eastleigh Borough Council formally write to Southern Water expressing concerns over the failed Southern Water mains pipe in Stanier Way, Hedge End, and requesting that a full and collective investigation be undertaken as soon as possible.