Agenda and minutes

Hedge End, West End and Botley Local Area Committee - Monday, 27 March 2017 7:00 pm, NEW

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Cheryll Kemsley, Democratic Services Officer Tel: 023 8068 8112; Email:  cheryll.kemsley@eastleigh.gov.uk  Julia Birt, Local Area Manager Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Items
No. Item

1.

Public Participation

Minutes:

There was no public participation on this occasion.

2.

Minutes pdf icon PDF 154 KB

To consider the Minutes of the meeting held on 6 March 2017.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 6 March 2017 be confirmed and signed by the Chairman as a correct record subject to Councillor Allingham’s apologies being recorded.

3.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest in relation to items of business on the agenda.

4.

Local Area Committee report

Minutes:

The Chairman reported the following:

 

The Berry Theatre

 

The Berry Theatre was playing host to a season of storytelling and imagination. In April, the storytelling festival would involve a fortnight of performances, workshops and activities for audiences and writers, celebrating the first year of the ‘Write Now’ programme which was supported by the Local Area Committee. The highly successful Youth Theatre was performing its production of Hans Christian Andersen’s classic ‘The Little Mermaid’ and there would be a Festival special Saturday story time for children aged 3 – 7. The Festival would also link up with local libraries which would host a newly commissioned play involving puppetry and song.

 

Official Launch of Choi Kwang Do

 

The Chairman was delighted to attend the launch of Choi Kwang Do at the Ageas Bowl. As Members may recall, the club was forced to change its location from the High Street in West End. The Ageas Bowl was proving to be the perfect new location and the club now operated on three evenings per week. There was also a fitting tribute to Councillor Tony Noyce as the club announced that a scholarship scheme in Tony’s name had been established.

 

Hedge End, West End and Botley (HEWEB) Youth Partnership

 

At the last meeting, this Committee agreed with the Youth Council’s recommendations concerning the allocation of this year’s youth grants. The grants were presented to local groups by the Mayor at the HEWEB Youth Partnership’s AGM, hosted by Wildern School.

 

Suzanne Watson was re-elected as Chair of the Partnership with Michael Bliss, Treasurer and Linda Galvin, Secretary, also continuing in their roles. The Chairman thanked them for their on-going support for the Partnership.

 

Hedge End Youth and Community Centre

 

The condition survey for the Hedge End Youth and Community Centre, funded by this Committee, had been completed. The building and its surrounds were in a poor state of repair and as a result, a meeting had been arranged between Hedge End Town Council, the Hedge End Youth and Community Association, and Eastleigh Borough Council, to conduct a building inspection and to agree an action plan for remedial works.

 

Annual Assemblies

 

As was customary, the Chairman would be delivering his annual review of the Committee’s activities to the local annual assemblies within the Hedge End, West End and Botley area. As in previous years, an annual report including his review would be written for the June Local Area Committee.

5.

Funding for Local Projects pdf icon PDF 215 KB

Minutes:

Consideration was given to the report of the Local Area Manager (Agenda item 7) that recommended funding to support projects which would meet identified local needs. The projects would also contribute to the achievement of corporate priorities.

RESOLVED -

(1)  That funding of £7,000 from reserves for safety tree works at Itchen Valley Country Park be approved;

(2)  That further woodland management will be required at Itchen Valley Country Park be noted;  and

 

(3)  That the renewal of the service level agreement for Friday Night Football at Botley Recreation Ground for a further 24 months with funding of £2,000 per year be approved.

6.

Presentation on Planning Guidelines

Minutes:

Development Management staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could and could not, be taken into account.  This was set against the broader policy framework.

7.

Planning Application - Crows Nest Lane, Botley pdf icon PDF 781 KB

Outline application: residential development of up to 50no. Dwellings with green infrastructure, hard and soft landscape and associated infrastructure, including internal access roads, footpaths/cycle routes, play space and relocation of gas governor and creation of new access on to Maddoxford Lane (Ref: O/16/78389)

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 8) concerning an Outline Application: Residential development of up to 50no. dwellings with green infrastructure, hard and soft landscape and associated infrastructure, including internal access roads, footpaths/cycle routes, play space and relocation of gas governor and creation of new access on to Maddoxford Lane. (Ref: O/16/78389).

 

The Committee was advised that if Members resolved to grant planning permission it would need to be subject to the Secretary of State not calling the application in and the completion of the S106 legal agreement.

 

Councillor House requested that conditions 2 and 3 be tightened up to ensure that the start time was not delayed.

 

RESOLVED -

 

That the decision be delegated to the Head of Development Management in conjunction with the Chair, Vice-Chair and Local Ward Members of Hedge End, West End and Botley Local Area Committee to GRANT OUTLINE PERMISSION subject to:

 

(1)  The Secretary of State confirming that the application would not be called in;

 

(2)  The completion of a Section 106 legal agreement; and

 

(3)  The recommended conditions and reasons.

 

(NOTES: (a) Two members of the public, the Vice Chair of Curdridge Parish Council, Chair of Botley Parish Council, and Chair of Botley Parish Action Group made representations against the development citing a number of concerns including: sewer capacity and local infrastructure; traffic movements, flooding and high water levels; blind corners; effect on medical facilities; ‘salami slicing’ in the gap; the encroachment onto Wangfield Lane, Curdridge, which was a small country lane used by horse riders and cyclists; and over development; (b) the agent spoke in support; and (c) a recorded vote was requested, the result of which was as follows:

 

FOR: Councillors: Allingham, Asman, Clarke, Corben, Garton, House, Pretty and Tennent

 

AGAINST: Councillors: Hall and Kyrle

 

FOR: 8; AGAINST: 2)

 

8.

Planning Application - Land South of Maddoxford Lane, Boorley Green Botley pdf icon PDF 704 KB

Outline application for demolition of existing residential dwelling and associated farm buildings, development of up to 50 dwellings with access from Maddoxford Lane, site infrastructure, open space and associated landscaping. (Ref: O/16/79600)

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 9) concerning an Outline Application for demolition of existing residential dwelling and associated farm buildings, development of up to 50 dwellings with access from Maddoxford Lane, site infrastructure, open space and associated landscaping. (Ref: O/16/79600).

 

The Committee was advised that if Members resolved to grant planning permission it would need to be subject to the Secretary of State not calling the application in; the receipt of satisfactory protected species surveys; any further condition amendments or additions in relation to these matters; and the completion of the S106 legal agreement.

 

Councillor House requested that conditions 2 and 3 be tightened up to ensure that the start time was not delayed.

 

RESOLVED -

 

That the decision be delegated to the Head of Development Management in conjunction with the Chair, Vice-Chair and Local Ward Members of Hedge End, West End and Botley Local Area Committee to GRANT OUTLINE PERMISSION subject to:

 

(1)  The Secretary of State confirming that the application would not be called in;

 

(2)  The receipt of satisfactory protected species surveys;

 

(3)  Any further condition amendments or additions in relation to these matters;

 

(4)  The completion of a Section 106 legal agreement; and

 

(5)  The recommended conditions and reasons.

 

(NOTES: (a) The Chair of Botley Parish Council, and Chair of Botley Parish Action Group made representations against the development citing a number of concerns including: overflows of sewage; the trunk sewer capacity will only support 1400 homes; narrow roads; should benefit local residents; wished to participate with the Boorley Green Working Group in the consideration of the details of the Section 106 agreement; lane not safe with extra accesses; flooding and high water levels; the impact on medical facilities – if the infrastructure was overloaded a good service could not be given; (b) the agent spoke in support; and (c) a recorded vote was requested, the result of which was as follows:

 

FOR: Councillors: Allingham, Asman, Clarke, Corben, Garton, House, Pretty, and Tennent

 

AGAINST: Councillors: Hall and Kyrle

 

FOR: 8; AGAINST: 2)

 

9.

Planning Application - Land to the north and east of Boorley Green, Winchester Road, Botley pdf icon PDF 793 KB

Reserved matters application (pursuant to outline planning permission O/12/71514 which was subject to an environmental impact assessment) for the erection of 889no. Dwellings, community building, multi-use games area, land for use as allotments, open space, road infrastructure, pedestrian and cycle links, foul and surface water drainage networks, associated landscaping, car parking, changes to levels, boundary treatments and diversion of Botley footpath number 2. (Ref: R/16/79470)

Minutes:

The Committee considered the report of the Head of Development Management (Agenda item 10) concerning a Reserved Matters application (pursuant to outline planning permission O/12/71514 which was subject to an Environmental Impact Assessment) for the erection of 889no. dwellings, community building, multi-use games area, land for use as allotments, open space, road infrastructure, pedestrian and cycle links, foul and surface water drainage networks, associated landscaping, car parking, changes to levels, boundary treatments and diversion of Botley Footpath Number 2. (Ref: R/16/79470).

 

The Committee was advised that the following additional information had been received:

 

Additional Information

22.3.17 – Ecological Mitigation Plan and Post Construction Ecological Management and Monitoring Plan.

 

23.3.17 – Revised Flood Risk Assessment and Drainage Strategy – Statement of Compliance.

 

24.3.17 – Amended plans re: community building; allotment layout; wheelchair accessible affordable units.  Additional plan re: refuse vehicle swept path for community building car park.

 

Representations received

 

1.  Three additional letters had been received with objections/comment as follows:

·  The footpath on drawing LP.119 was too close to Braxells resulting in loss of privacy.

·  The Landscape Strategy was not consistent with works that had been undertaken in relation to footpath/cycleway between numbers 1 and 3 Maddoxford Lane in terms of the alignment of the path.

·  The OS plans and aerial photographs were out of date.

·  Grateful for the extra buffer provided on the revised allotment plan.

·  Concern re: management of allotment buffer and hedgerow.

·  Were previously told that the residents adjoining development would be adjoining allotments but now some were adjoining a car park. 

·  Concern re: levels difference between allotment car park and existing gardens and houses and the impact on residential amenity and drainage.

·  Unknown what Parish Council’s view was on the proposed amendments to the allotments.

·  The application should not be considered prior to the end of the consultation period.

 

Consultation responses 

 

2.  Design, Sustainability and Landscape

Amended Plans

·  Boundary materials - generally acceptable, with the exception of three plots. 

·  Corner plots - improvements were still required to a number of corner plots to face both streets or open space.

·  Materials – clarification of the percentage mix required to compare with the Design Code requirements.

·  Street Trees/Landscaping – many more street trees had been provided, but needed some amendments and further information to demonstrate compliance with Eastleigh Borough Council’s guidance for minimum average tree, and clearer plans showing tree species in relation to the site layout.  Tree pit and tree guard details were required, service plans at 1:500, including BT and cable TV, management and maintenance details.

 

Additional Information received 23.3.17 – comments awaited.

 

3.  Biodiversity

Amended Plans

·  Any additional financial contributions towards the Solent Mitigation Disturbance Project would need to be secured before permission was granted.

·  There was insufficient natural filtration within some drainage catchment areas and the need further for information or amendments in relation to detail of proposed drainage scheme.

·  Improvements had been made to the proposed landscaping, and a request for a green infrastructure condition.

·  Lighting – written confirmation that Hampshire County Council would accept the proposed lighting design was required.

·  Allotments – suggested some alterations to the proposed species for the hedgerow on the boundary with Maddoxford Lane.

·  Locating the footpath within the SINC buffer was acceptable provided the surface was self-binding gravel.

 

Additional Information received 22.3.17 and 23.3.17 – comments awaited

 

4.  Trees – No objection subject to conditions.

 

5.  Transportation and Engineering

Amended Plan -

·  Still needed some amendments to proposed parking provision and layout, footpath alignments, hard margins.

·  Clarification of bin collection points, vehicle tracking and rear accesses were required.

 

Additional Information received 23.3.17 –  ...  view the full minutes text for item 9.

10.

Planning Appeals

The Legal Services Manager to report:-

 

(a)  that the following appeal has been allowed:-

 

36 Tickner Close, Botley – Appeal against the Council’s refusal of permission for a proposed extension to rear of main building replacing the current lean-to (Ref: F/16/78811).

 

This was a delegated decision.

 

(b)  that the following appeal has been dismissed:-

 

South Botley House, West End Road, West End – Appeal against the Council’s refusal of permission to fell a beech tree protected by Tree Preservation Order 331 (Ref: T16/79801).

Minutes:

The Legal Services Manager reported the following:-

 

(a)  that the following appeal had been allowed:-

 

36 Tickner Close, Botley – Appeal against the Council’s refusal of permission for a proposed extension to rear of main building replacing the current lean-to (Ref: F/16/78811).

 

This was a delegated decision.

 

(b)  that the following appeal had been dismissed:-

 

South Botley House, West End Road, West End – Appeal against the Council’s refusal of permission to fell a beech tree protected by Tree Preservation Order 331 (Ref: T16/79801).

 

RESOLVED -

 

That the report be noted.