Agenda and minutes

Hedge End, West End and Botley Local Area Committee - Monday, 2 March 2020 7:00 pm

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Nikki Dunne, Democratic Services Officer, 02380 688298 Email: nikki.dunne@eastleigh.gov.uk. Please email Email: Democratic.Services@eastleigh.gov.uk to register to speak before the meeting.  Julia Birt, Local Area Manager Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Items
No. Item

37.

Public Participation

Minutes:

Botley Parish Councillor, Graham Hunter, addressed the Committee regarding the location of a Speed Indication Device (SID) on Kings Copse Avenue.  He believed the previous deployment location had been inappropriate and asked that when it was next deployed it be between Sovereign Drive, Salwey Road and Dukes Drive. 

 

Councillor Graham Hunter also urged the Committee to call-in the planning application of 86 dwellings on Maddoxford Lane planning application as he thought this was a contentious site in a high-risk flood area.  There was another reserved matters application for 50 dwellings on the same site which had caused confusion.

 

A resident of Foord Road asked the Committee who she should contact regarding issues relating to the site to the rear of 21 to 27 Foord Road?  There was a 45-degree earth bank behind these properties with a car port and no planting.  The resident had contacted the Council in November 2019 and had received no response.  The site was now owned by Radian who had sold the houses to tenants and doors had been put in the car ports, so the earth area could be used as a garden.  An additional wooden fence had been installed by Radian, 1m behind the boundary of this residents’ fence and she had been informed it was now her responsibility with no consultation.

 

The Chair asked the asked the Local Area Manager to progress these matters.

38.

Minutes pdf icon PDF 73 KB

To consider the Minutes of the meeting held on 27 January 2020.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 27 January be confirmed and signed by the Chair as a correct record.

39.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Maggie Allingham declared a pecuniary interest in agenda item 9, Hedge End, West End and Botley Various Roads Traffic Regulation Order (TRO), as a resident of Upper Northam Road.

 

Councillor Richard Gomer declared a personal interest in agenda item 12, St James’ School Traffic Study, as a Governor at the school.

40.

Chair's Report

Minutes:

The Chair reported the following:

 

Deer Park School, Woodhouse Lane

 

The Chair was pleased to represent Eastleigh Borough Council at the “ground – breaking” ceremony for the Deer Park School a few weeks ago. The appointed contractor, Kier was already making good progress on site and the opening of the school remained on track for September 2021.

 

HEWEB Annual Review

 

The review was being prepared for the forthcoming annual assemblies at the Town and Parish Councils. The Chair would also be outlining the Committee’s aims for the future which would largely be in line with the recently approved local area action plan.

 

The Old School House, Hedge End

 

The Old School House had been renovated and redecorated so that it was a light, airy, modern facility with a new kitchen. These works were funded by developers’ contributions agreed by the Committee along with financial contributions from Hedge End Town Council.

 

A new partnership initiative called Tea with a Twist was launched on Tuesday 25 February at the Old School House. These drop-in café sessions had been arranged for anyone in the local community to meet and talk to new people. Future sessions would be arranged from 10am to midday, every second and fourth Tuesday each month. Guest speakers would be invited; arts and crafts and board games would also be available. One Community were arranging a rota for volunteers and could also provide transport if needed.

 

Match day Traffic Regulation Order (TRO) for the Ageas Bowl 

 

Councillors discussed the potential issues surrounding a match day TRO for the Ageas Bowl with the Senior Traffic Management Specialist, at the team meeting last week. The Committee agreed a detailed list of requirements before this piece of work could be progressed to the consultation stage.

41.

Local Area Manager's Report

Minutes:

The Local Area Manager reported:

 

Midlands Estate

 

Borough Council staff and Vivid Housing Association had been working together to propose some temporary parking measures adjacent to 58-64 Midlands Estate in West End, following recent site works. The Council already had planning permission to install some permanent parking provision, but this would require a Traffic Regulation Order. Vivid would be funding the temporary works which would assist their construction of two bungalows. A letter drop to residents was being made to advise them that works had been agreed and would be commencing in March.

 

Fire Station, West End

 

Councillors would recall that the Committee allocated £12,000 towards the upgrade of the old Fire Station at West End. The Parish Clerk had reported that the roofing work had now been completed. Work will now commence on the windows.

 

HEWEB Youth Partnership

 

The Annual General Meeting of the Youth Partnership would be held on Tuesday 31 March. The meeting would consist of elections for a new Committee and the presentation of the HEWEB Youth Grants. Proposals for a new “youth council” would also be considered as the Partnership reviews how local young people can become more involved in its work.

 

Flood resilience

 

Installation of flood resilience measures in 13 properties within Hedge End is now over 50% completed. Good feedback had been received from residents regarding the contractors and their workmanship.

 

Helford Gardens, West End

 

In 2013, this Committee funded some security lights for a residential car park within Helford Gardens. Several of the lights were now in need of repair and the Chair had approved expenditure of £240 to cover the cost of these repairs.

 

Hedge End Village Inspection

 

Staff from the Borough Council, Hedge End Town Council and the Committee’s Chair inspected the village centre recently. As a result, several bins would be upgraded and relocated. Street name plates would be cleaned or renewed. CCTV, the Help Point and advertising on bus shelters would be reviewed.

42.

Financial Management pdf icon PDF 84 KB

Minutes:

Consideration was given to a report by the Local Area Manager (Agenda Item 7) which set out a number of recommendations for expenditure from this Committee’s developer contributions.

 

RESOLVED –

 

That the Committee approved:

 

(1)  The allocation of £2,000 from its revenue budget for the Park Sport scheme;

(2)  The allocation of £5,000 from its reserves as a contribution towards the funding of Eastleigh Borough Council’s Senior Sports Development Officer post for 2020/21 and 2021/22;

(3)  Renewed revenue funding of £5,500 as a contribution towards the Young People’s Wellbeing Service for 2020/21;

(4)  The allocation of up to £16,500 to complete the Midlands Estate car parking improvement scheme;

(5)  The allocation of £2,500 to both the Friday Night Project, Hedge End and the Cutbush Lane Youth Club, West End and £1,500 for youth activities at Boorley Park from the Committee’s revenue budget; and

(6)  The developer’s contributions of £1,166,735.15, £1,507,379.28 and £83,255.56 plus indexation are allocated to the Woodhouse Lane projects as identified in the report.

43.

Hedge End West End and Botley Youth Grants 2019 - 20 pdf icon PDF 61 KB

Additional documents:

Minutes:

Consideration was given to a report by the Assistant Local Area Manager that set out a number of recommendations of the Hedge End, West End and Botley (HEWEB) Youth Council for the Youth Grants (Agenda Item 8).

 

RESOLVED –

 

That the Committee:

 

(1)  Endorsed the recommendations ofthe Hedge End, West Endand Botley(HEWEB) Youth Councilfor HEWEB youth grantsas shown inAppendix A;

 

(2)  Extended itsthanks to members ofthe Youth GrantsPanel; and

(3)  Allocated £4,000 towards localyouth grants tobe awarded in2020/21.

 

44.

Hedge End West End and Botley Various Roads Traffic Regulation Order (TRO) pdf icon PDF 1 MB

Minutes:

The Committee considered a report by the Traffic Engineer (Agenda Item 9) concerning Traffic Regulation orders for the Hedge End, West End, and Botley area.

 

Councillor House arrived midway through this item so did not take part in the debate or vote.

 

RESOLVED –

 

(1)  That the Committee approved to make the making of Traffic Regulation Orders to introduce waiting restrictions in:

  I.  Aspen Road;

  II.  Oak Tree Gardens;

  III.  Ravenscroft Way;

  IV.  September Close;

  V.  The Foxgloves;

  VI.  Ullswater Avenue;

  VII.   Upper Northam Road;

  VIII.  Wilderness Heights; and

  IX.  Yardley Road.; and

 

(2)  Not to progress the implementation of waiting restrictions in Lower New Road

 

[NOTES: (A) In light of the interest declared, Councillor Maggie Allingham spoke as a resident of Upper Northam Road, did not take part in the debate or vote and left the room; (B) a number of residents spoke in opposition to the proposals citing concerns with removal of on-street parking spaces and not being a need for the restrictions]

 

Councillor House arrived at this point.

 

 

45.

Cheltenham Gardens Traffic Regulation Order (TRO) pdf icon PDF 105 KB

Additional documents:

Minutes:

The Committee considered a report by the Traffic Management Engineer relating to the results of the experimental order for Cheltenham Gardens (Agenda Item 10).

 

Following concerns from local residents and observations from himself and ward colleagues; Councillor Pretty proposed an amendment to the recommendations, seconded by Councillor Corben.  This was voted on and carried.

 

RESOLVED –

 

That the Committee delegated authority to the Head of Legal Services to make a permanent Traffic Regulation Order in Cheltenham Gardens, Hedge End. This order would have the effect of replicating on a permanent basis the effects of the current experimental traffic order with the following amendments-

 

(a)  The removal of the “no waiting Monday to Friday 2 – 3pm” restriction from the scheme.

(b)  Retention of the marked parking bays and layby outside Cranleigh House, the bays adjacent to 52 Cheltenham Gardens, and the layby opposite nos. 42 – 44 Cheltenham Gardens but subject to “no waiting Monday to Friday 10 – 11am” restriction in order to make the spaces available more freely to residents.

(c)  The removal of the “no waiting Monday to Friday 10 – 11am & 2– 3pm” restriction” from outside nos. 42 – 44 Cheltenham Gardens.

(d)  The replacement of “no waiting at anytime” restrictions with “no waiting Monday – Friday 10 – 11am” within Cheltenham Gardens with exception of the “no waiting at anytime” restriction at the junction of Cheltenham Gardens and Maunsell Way which should remain as present.

 

[NOTES: (A) A number of residents at the eastern end of Cheltenham Gardens spoke in objection to the removal of all the time limited waited outside Cranleigh House as they felt it may well encourage commuter parking back into the close; (B) Residents at the entrance of the close requested that some of the restrictions be shortened in length to allow more cars to park on the straight section of road as there was a particular problem in this section of the close with residents parking.]

46.

Berrywood School Traffic Study pdf icon PDF 426 KB

Additional documents:

Minutes:

The Committee considered a report by the Traffic Management Engineer in relation to a traffic study at Berrywood School, Hedge End (Agenda Item 11).

 

Councillor Pretty proposed an amendment, seconded by Councillor Corben, to the recommendations following issues created by inconsiderate parking by parents.  This was voted on and carried.

 

RESOLVED –

 

The Committee approved:

 

(1)  A Traffic Regulation Order, the effect of which would be to introduce a “School Keep Clear” zigzag on Maunsell Way at the entrance to the infant department;

(2)  That consideration be given to the installation of Bus Stop clearways at all the bus stops on Locke Road, Maunsell Way and Drummond Road;

(3)  That consideration be given to the installation of bus shelters and Kassel kerbs at the bus stops on Locke Road;

(4)  The Traffic Management Engineer approaches Hampshire County Council (HCC) /Highways England (HE) to request them to consider:

a)  The installation of Pedestrian guard railing outside the pedestrian access to the junior department. 

b)  Replacement of all “No stopping on entrance markings” signs

c)  A review of locations of “School” and “Patrol” warning signs, removal of redundant signs and posts and replacement of “Patrol” supplementary plates with “School” supplementary plates at locations where a School Crossing patrol no longer operates

d)  A review of funding for “Bikeability” training, so all pupils who request training can receive it.

e)  Refreshment of all worn-out markings for waiting and stopping restrictions; and

 

(5)  To propose parking restrictions on the east side of Maunsell Way from Drummond Road to the Greenway crossing north of Giles Close between the hours of 8.30-9.30am and 2.50-3.30pm in order to encourage parking on the west side to create better sight lines and safer movement for traffic along an adverse curve in the road.

 

 

47.

St James' School Traffic Study pdf icon PDF 445 KB

Additional documents:

Minutes:

Consideration was given to a report by the Traffic Management Engineer relating to a Traffic Study at St James’ School, West End (Agenda Item 12).

 

Councillor Gomer proposed an amendment to the recommendation based on feedback from the school, this was seconded by Councillor Tennent.  The amendment was voted on and carried.

 

RESOLVED –

 

That the Committee approved:

 

(1)  The progression of a TRO to introduce “no waiting at any time” restrictions in Barrowfields Close and at the junction of Barrowfields Close with Moorgreen Road, and in Monarch Way opposite the access road to Nos 16 – 29 and in the turning head outside Nos 20 – 22; and

(2)  The Traffic Management Engineer approaches Hampshire County Council (HCC) /Highways England (HE) to request them to consider:

a)  Installation of bollards or guard railing on the motorway bridge to prevent parking on footways

b)  Installation of a bollard on the footway outside 61 Moorgreen Road to prevent cars driving along the footway to avoid having to give way at the kerb buildout

c)  Replacement of the incorrect “School keep clear” zigzag markings and associated life-expired signs in Monarch Way

[NOTES (A) Sheila Turl spoke on behalf of Moorgreen Residents Association and in her capacity as a West End Parish Councillor citing serious concerns over the removal of the build out which would compromise the integrity of the traffic calming scheme and suggested that the walking buses need to be properly reinstated; (B) a resident of Brookside Way requested that measures be looked at in Brookside Way to stop inconsiderate parking by school parents as she had experienced abuse and instances of them parking in her drive, she also cited concerns over access for emergency vehicles.]

48.

Planning Appeals

The Head of Legal Services to report:-

 

(a)  that the following appeals have been lodged:-

 

River Cottage, 2 Hamblewood, Botley. SO30 2GX (Ref: F/19/85906)

Appeal against the Council's refusal of planning permission for the conversion, extension and alteration of the existing two storey side extension and single storey garage to form a self-contained 1-bedroom dwelling with rationalisation of vehicle parking and landscaping.

 

This was a delegated decision. 

 

(b)  that the following appeals have been allowed:-

 

Land to the rear of Seddul Bahr (The Meadow), Allington Lane, West End, SO30 3HP (Ref: EA/19/86426)

 

Appeal against an enforcement notice (both costs and appeal allowed).

 

(c)  that the following appeals have been dismissed:-

 

24 Bursledon Road, Hedge End, SO30 0BW (Ref: H/19/85625)

 

Appeal against the Council’s refusal to grant planning permission for a ‘replacement roof with rooms in.’

 

This was a delegated decision.

 

Venmarden, Pardoe Close, Hedge End, Southampton, SO30 0NE (Ref: H/19/85225)

 

Appeal against the Council’s refusal to grant planning permission for alterations to roof to incorporate the front and rear dormers into the main roof.

 

This was a delegated decision.

Minutes:

The Head of Legal Services to reported:-

 

(a)  that the following appeals have been lodged:-

 

River Cottage, 2 Hamblewood, Botley. SO30 2GX (Ref: F/19/85906)

Appeal against the Council's refusal of planning permission for the conversion, extension and alteration of the existing two storey side extension and single storey garage to form a self-contained 1-bedroom dwelling with rationalisation of vehicle parking and landscaping.

 

This was a delegated decision. 

 

(b)  that the following appeals have been allowed:-

 

Land to the rear of Seddul Bahr (The Meadow), Allington Lane, West End, SO30 3HP (Ref: EA/19/86426)

 

Appeal against an enforcement notice (both costs and appeal allowed).

 

(c)  that the following appeals have been dismissed:-

 

24 Bursledon Road, Hedge End, SO30 0BW (Ref: H/19/85625)

 

Appeal against the Council’s refusal to grant planning permission for a ‘replacement roof with rooms in.’

 

This was a delegated decision.

 

Venmarden, Pardoe Close, Hedge End, Southampton, SO30 0NE (Ref: H/19/85225)

 

Appeal against the Council’s refusal to grant planning permission for alterations to roof to incorporate the front and rear dormers into the main roof.

 

This was a delegated decision.

 

RESOLVED -

 

That the report be noted.