Agenda and minutes

Hedge End, West End and Botley Local Area Committee - Monday, 8 March 2021 7:00 pm

Venue: Microsoft Teams Live

Contact: Nikki Dunne, Democratic Services Officer, 02380 688298 Email: nikki.dunne@eastleigh.gov.uk. Please email Email: Democratic.Services@eastleigh.gov.uk to register to speak before the meeting.  Julia Birt, Local Area Manager Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Link: View the link

Items
No. Item

99.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Gomer declared a non-pecuniary interest in Item 6 and 6a on the agenda as some of the projects he is involved in as a member of West End Parish Council were mentioned.

 

Councillor Kyrle declared a non-pecuniary interest in Item 7 on the agenda as he works for Royal Mail but has no input on road names or their appropriation.

100.

Minutes pdf icon PDF 313 KB

To consider the Minutes of the meeting held on 25 January 2021.

Minutes:

RESOLVED -

 

That the Minutes of the meeting(s) held on 25 January 2021 be confirmed and signed by the Chair as a correct record.

101.

Public Participation

Councillors not on the Local Area Committee and members of the public can participate during this section of the meeting in the following ways:

 

·  If you are able to participate live (meet the technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Tuesday 2 March 2021) before the meeting. Technical and etiquette guides will be provided.

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Thursday 4 March 2021) before the date of the meeting. Democratic Services will confirm receipt of the email and confirm it can be read out.

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Tuesday 2 March 2021) before the meeting.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via democratic.services@eastleigh.gov.uk

Minutes:

There was no public participation on this occasion.

102.

Chair's report

Minutes:

Unauthorised tree works – Woodhouse Lane

 

The Chair reported that the Committee had been made aware that unauthorised tree works had taken place on Woodhouse Lane. On behalf of the Committee, the Chair expressed grave concern that the incident had occurred.

 

The Chair continued that the works were carried out by Hampshire County Council’s contractor as part of the Botley Bypass project and that the Planning Enforcement Team had already conducted an investigation and were waiting to hear the outcome of the County Council’s findings. 

 

Fly tipping

 

A project team had been established by Eastleigh Borough Council to tackle fly tipping. The local parish and town councils had been contacted to identify hotspots in order to target areas.

 

Hatch Farm

 

The Chair reported that a meeting of the Hatch Farm working group was held on Tuesday 2 March 2021. It was agreed that letters would be distributed to residents about the proposed skate park, including the submission of designs and the future consultation process.

 

The options for improving the adjoining open space at Barnsland were also discussed at the meeting. It was agreed that a survey of local residents would be devised by West End Parish Council and Eastleigh Borough Council.

 

Hedge End Way/Hellyar Rise Play Area

 

The Chair confirmed that the play area at Hellyar Rise would be installed and completed this month subject to weather conditions

 

Snowdrop Place Care Home, Hedge End

 

The Chair asked that councillors recalled that the Committee had granted planning permission for the care home located at Pavilion Road in Hedge End. The building of the care home, known as Snowdrop Place, had been completed and will open in April.

 

Creative poster competition

 

The Chair reported that isolation, home schooling, reduced levels of exercise and a lack of interaction during the winter months had been difficult for many people and that a way to combat that was through art and creativity.

Consequently, a poster competition for those under 18, based on the theme of “Keeping your family well during lockdown”, had been launched by Hedge End Police, supported by the Committee and the local area committee for Bursledon, Hamble le-Rice and Hound. The Committee had allocated £80 towards the initiative. 

 

Hedge End, West End and Botley Team meeting - 7 June 2021

 

The Chair advised councillors that at the next team meeting, it would discuss the annual Traffic Regulation Orders for 2021 – 22. Representatives of the West Hampshire Clinical Commissioning Group would be in attendance to continue the discussions about their Estates review which will inform future healthcare provision.

 

Thanks

 

The Chair extended thanks on behalf of the Committee to Councillor Trace, who would not be standing in the upcoming elections in May.

103.

Financial Management pdf icon PDF 206 KB

Minutes:

The Committee considered a report by the Assistant Local Area Manager (Agenda Item 6) setting out recommendations for expenditure from the Committee’s revenue budget and developer contributions.

 

RESOLVED –

 

That the Committee approved:

 

(1)  £2,130 towards the funding of Friday Night Football sessions at Botley Recreation Ground;

(2)  £2,000 towards the funding of Park Sport 2021;

(3)  the allocation of the developers’ contributions of £106,973.00 towards funding the development and delivery of a Business Support Initiatives Strategy for the local area;

(4)  the allocation of the developers’ contributions of £36,121.00 towards improvements at Berrywood Meadows, Hedge End;

(5)  the allocation of the developers’ contributions of £182,320.00 towards the masterplan proposals at Itchen Valley Country Park;

(6)  the allocation of the developers’ contributions of £5,888.00 towards the public art project at Boorley Park and Boorley Gardens;

(7)  the allocation of the developers’ contributions of £6,291.00 towards the West End Heritage Trail public art project;

(8)  the allocation of the developers’ contributions of £1,800.00 for a defibrillator at Boorley Park;

(9)  the allocation of the developers’ contributions of £13,201.00 towards electric vehicle charging points for Botley Village Centre;

(10)  the allocation of the developers’ contributions of £1,830.00 as grant funding towards a new youth shelter at Little Hatts Recreation Ground;

(11)  £1,600 for 5 litter bins at Boorley Park from the Committee’s revenue budget;

(12)  the allocation of the developers’ contributions of £9,284.00 for car park barriers at Boorley Park;

(13)  £5,500 from the Committee’s revenue budget as a contribution towards the Young People’s Wellbeing Service for 2021/22;

(14)  £5,985 from the Committee’s revenue budget for 9 flower towers to be located in Hedge End, West End and Botley (HEWEB); AND

(15)  £1,350 from the Committee’s revenue reserves for 3 wildflower sites within HEWEB.

(NOTE: Councillor Gomer declared a non-pecuniary interest in Item 6 and 6a on the agenda as some of the projects he is involved in as a member of West End Parish Council were mentioned.)

 

104.

Community and Youth Grants 2020/21 pdf icon PDF 157 KB

Additional documents:

Minutes:

The Committee considered a report by the Assistant Local Area Manager (Agenda Item 6a) setting out recommendations that grants be allocated to local organisations operating in the Hedge End, West End and Botley local area for 2020/2021.

 

RESOLVED –

 

That the Committee approved:

 

(1) the grants as set out in Appendix 1 to the report;

(2) the allocation of £13,210 for additional youth funding; and

(3) £4,000 towards local youth grants to be awarded in 2021/22.

 

(NOTE: Councillor Gomer declared a non-pecuniary interest in Item 6 and 6a on the agenda as some of the projects he is involved in as a member of West End Parish Council were mentioned.)

105.

Naming of Street pdf icon PDF 156 KB

Minutes:

The Committee considered a report by the Senior Engineering Specialist.

 

RESOLVED –

 

The alternative suggested road name of Sika Avenue was accepted and approved.

 

(NOTE: Councillor Kyrle declared a non-pecuniary interest in Item 7 on the agenda as he works for Royal Mail but has no input on road names or their appropriation.)

106.

Presentation on Planning Guidelines

Minutes:

Housing and Development specialists gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

107.

Planning Application - 25 Hazel Close, West End, Southampton, SO30 3JP pdf icon PDF 390 KB

Single storey rear extension. (H/21/89690)

Minutes:

The Committee considered the report of the Development Management Principal Planning Officer (Agenda item 9) concerning an application for a single storey rear extension at 25 Hazel Close, West End, Southampton, SO30 3JP (Ref:H/21/89690).

 

The Committee was advised that there were no updates.

 

RESOLVED -

 

That permission be GRANTED as per the committee report.

108.

Planning Application - Land West of Woodhouse Lane, Hedge End, SO30 2EZ pdf icon PDF 593 KB

Construction of 1 no. floodlit 3G artificial turf pitch, re-arrangement of 2 no. grass sports pitches and associated development including landscaping and drainage. (F/20/89418)

 

Minutes:

The Committee considered the report of the Development Management Principal Planning Officer (Agenda item 10) concerning construction of 1 no. floodlit 3G artificial turf pitch, re-arrangement of 2 no. grass sports pitches and associated development including landscaping and drainage at land west of Woodhouse Lane, Hedge End, SO30 2EZ (F/20/89418).

 

The Committee was updated that:

 

  Revised landscape scheme received, awaiting ecology response.  May result in amended condition requiring compliance with an approved landscape scheme.

  Third party representation received raising concerns regarding noise.

 

RESOLVED -

 

That permission be GRANTED as set out in the committee report, subject to any necessary amendments to the proposed conditions as a result of the outstanding consultation responses (delegated to Head of Housing and Development in consultation with Chair and Vice Chair).

 

109.

Planning Application - Land West of Woodhouse Lane, Near Stag Drive, Hedge End, SO30 2QN pdf icon PDF 589 KB

Reserved matters application pursuant to hybrid planning permission O/18/83634, for formal community sports provision, alongside public open space, associated landscaping and provision of 2 no. public rights of way. (RM/20/89363)

Minutes:

The Committee considered the report of the Development Management Principal Planning Officer (Agenda item 11) concerning a reserved matters application pursuant to hybrid planning permission O/18/83634, for formal community sports provision, alongside public open space, associated landscaping and provision of 2 no. public rights of way at land west of Woodhouse Lane, near Stag Drive, Hedge End, SO30 2QN (RM/20/89363).

 

The Committee was updated that:

 

  Report update:

  Para. 79, Local Plan adopted anticipated mid to late 2021.

  Outstanding consultation responses:

  Sport England – satisfied that ground conditions assessment has been carried out; content to withdraw requirement for condition.  Requirement for maintenance condition remains.

  Ecology – Content with changes to proposed planting, landscape response identified need for further information. Comments regarding management, CEMP, lighting, drainage, water quality remain.

  Third party representation received raising concerns regarding noise.

 

RESOLVED -

 

That permission be GRANTED subject to conditions as set out in the report, with Condition 6 deleted (amended).

 

110.

Planning Appeals

The Head of Legal Services to report:-

 

(a)  that the following appeals have been lodged:-

 

Land at Oak Cottage, Winchester Road, Boorley Green

 

Appeal against the Council’s refusal of planning permission for the Construction of 31no. dwellings, associated landscaping, amenity areas and a means of access from Winchester Road following demolition of 1no. dwelling and associated outbuildings. (F/19/85604)

 

Land to the south of Maddoxford Lane and west of Westfield, Boorley Green, Botley, SO32 2DB

 

Appeal against the Council’s refusal of planning permission for the construction of 92 dwellings; the creation of new vehicular access with footways from Maddoxford Lane; provision of informal and formal open space, together with associated highways, landscape, and earth works and level c. (F/19/85178)

Minutes:

The Head of Legal Services reported:-

 

(a)  that the following appeals had been lodged:-

 

Land at Oak Cottage, Winchester Road, Boorley Green

 

Appeal against the Council’s refusal of planning permission for the Construction of 31no. dwellings, associated landscaping, amenity areas and a means of access from Winchester Road following demolition of 1no. dwelling and associated outbuildings. (F/19/85604)

 

Land to the south of Maddoxford Lane and west of Westfield, Boorley Green, Botley, SO32 2DB

 

Appeal against the Council’s refusal of planning permission for the construction of 92 dwellings; the creation of new vehicular access with footways from Maddoxford Lane; provision of informal and formal open space, together with associated highways, landscape, and earth works and level c. (F/19/85178)

 

RESOLVED -

 

That the report be noted.