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There was no public participation on this occasion.
To consider the Minutes of the meeting held on 28 September 2020.
That the Minutes of the meeting held on 28 September 2020 be confirmed and signed by the Chair as a correct record.
Declarations of Interest
Members are invited to declare interests in relation to items of business on the agenda. Any interests declared will be recorded in the Minutes.
Councillor Kyrle declared a personal interest in Item 10 as the applicant is known to him.
Wildern Community Management Committee
The Chair reported that the first virtual meeting of the Wildern Management Committee was held on 6 October 2020. The sale of gym memberships was above target for August and September and that swimming lessons in the Learner Pool were to re-commence. The D.@rt Centre staff had also reintroduced activities on site but with a reduced capacity due to the current restrictions. The holiday activities programme had been well received and it was hoped that the Berry Theatre might re-open early next year. Thanks were given to everyone at Wildern for everything that had been done to support the community and the residents.
Applications for community grants were now being invited until 30 November. The grants panel will meet after this date to make recommendations which will be presented to this Committee for approval in January 2021. It has also been agreed that the Panel will review any Covid related applications outside this time period. Applications for the HEWEB youth grants will be available in January 2021.
Hatch Farm Play Area
The Chair visited the Hatch Farm play area with Councillor Rick MacDonald, Chair of West End Parish Council on the opening day. The play area includes many different features and has since proved to be very popular with local children. The developer provided the funding for this facility and it was project managed by the Borough Council. Benches will be installed once the Covid social distancing restrictions are removed.
Green Flag for Itchen Valley Country Park
The team at Itchen Valley Country Park has successfully gained another Green Flag. This represents a tremendous achievement as the Park continues to be managed and maintained to a high standard.
Ageas Bowl Liaison Panel
The Ageas Bowl Liaison Panel meeting had been cancelled this year. Activities have been limited and restricted at the Ageas Bowl due to Covid.
Local Area Manager's Report
Friday Night Football
The Local Area Manager reported that Friday Night Football was planned to return on 6 November at the Recreation Ground in Botley. However, given the recent announcement by the Prime Minister it is thought highly unlikely that these sessions will restart on Friday. Final confirmation was awaited.
An important meeting had been arranged between the Environment Agency, Southern Water, Hampshire County Council and Eastleigh Borough Council. There had been many reports of flooding in the local area and these will be discussed to agree an action plan which will identify which partners are responsible. This continues the joint working which has been successful in the last 2 years.
Snowdrop Place, Hedge End
It was understood that the construction of the care home named Snowdrop Place in Pavilion Road, is nearly complete. The owners, Barchester Healthcare, hope to open the doors in early 2021.This home will provide purpose built residential care, specialising in 24-hour dementia care for older people.
This Committee approved the planning application and one of the developer’s contributions will be towards a public art project which will be designed in consultation with the care home’s Manager.
The order for the play area had been placed. The winning design was the one that the pupils from the Boorley Park School voted for. Final confirmation had yet to be received but it is hoped the play area would be ready to use in January given the ground conditions. This will also depend on the availability of the contractor and the effect of the new restrictions.
Traffic Regulation Orders (TROs)
The Committee had recently approved a series of Traffic Regulation Orders and these came into effect on 26 October. In addition, the Midlands Estate TRO had been implemented and final signage for the TRO at Cheltenham Gardens had now been approved.
The Committee considered a report by the Local Area Manager (Agenda Item 7) setting out recommendations for expenditure from the Committee’s revenue budget and developer contributions.
That the Committee:
(1) Approves expenditure of up to £6,500 from its revenue and reserves budgets for the outdoor covered seating at Itchen Valley Country Park;
(2) Approves the freezing of fees and charges for Itchen Valley Country Park for 2021;
(3) Allocates the developers contributions of £7,039.18 to Hedge End Town Council for vehicular access works at St. John’s Recreation Ground;
(4) Allocates the developer contribution of up to £5,000 to Wildern Academy Trust for the upgrade of ancillary rooms at Wildern Leisure Centre;
(5) Approves expenditure of £680 from its revenue budget for 2 litter bins at Boorley Green;
(6) Approves expenditure of up to £2,000 for improved signage for cycling in Wildern Lane; and
(7) Allocates the developer contribution of £1,255 to commission a study into the flooding issues at Telegraph Woods, West End.
Presentation on Planning Guidelines
A short presentation on guidelines that must be taken into account when determining planning applications; in particular the issues that can, and cannot, be taken into account.
A short pre-recorded presentation was given on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account. This was set against the broader policy framework.
Full planning application for the construction of 92 dwellings; the creation of new vehicular access with footways from Maddoxford Lane; provision of informal and formal open space, together with associated highways, landscape, and earth works and level changes, foul and surface water drainage facilities, utilities provision and other associated and necessary infrastructure.
The Committee considered the report of the Lead Specialist for Housing and Development (Agenda item 9) concerning an application for the construction of 92 dwellings; the creation of new vehicular access with footways from Maddoxford Lane; provision of informal and formal open space, together with associated highways, landscape, and earth works and level changes, foul and surface water drainage facilities, utilities provision and other associated and necessary infrastructure. (Ref: ).
The Committee was advised that:
Ecology Officer – Some issues remain re: drainage, landscaping and the CEMP but these could be controlled by condition so no objection subject to conditions.
The recommendation is for the application to be refused for the reasons set out in the agenda, subject to an amendment to the Note to Applicant which should be amended to include reference to the fact that the application was refused following assessment of the plans listed in the latest drawing register.
[NOTES: (A) A local resident and a Botley Parish Councillor spoke live, and one written statement was submitted in objection to the planning application, citing concerns of increased traffic, access routes for construction traffic and safety. (B) A written statement was submitted on behalf of the applicant stating the scheme is of high quality and provides homes for the local area.]
Demolition of existing garden wall and erection of 1.8m high fence with gate access to the rear.
The Committee considered the report of the Lead Specialist for Housing and Development (Agenda item 10) concerning an application for the demolition of existing garden wall and erection of 1.8m high fence with gate access to the rear. (Ref: H/20/88566).
Councillor Kyrle declared a personal interest in this item and was not present for the duration.
That permission be PERMITTED, as set out in the Committee report.
[NOTE: The applicant submitted a written statement in support of the application stating the reasoning for the proposed works.]