Agenda and minutes

Hedge End, West End and Botley Local Area Committee - Monday, 2 November 2020 7:00 pm

Contact: Nikki Dunne, Democratic Services Officer, 02380 688298 Email: nikki.dunne@eastleigh.gov.uk. Please email Email: Democratic.Services@eastleigh.gov.uk to register to speak before the meeting.  Julia Birt, Local Area Manager Tel: 023 8068 8437; Email:  julia.birt@eastleigh.gov.uk

Link: View the link

Items
No. Item

76.

Public Participation

Councillors not on the Local Area Committee and members of the public can participate during this section of the meeting in the following ways:

 

·  If you are able to participate live (meet the technical requirements) and wish to be present and speak, you will need to notify Democratic Services 4 working days (Midday Tuesday 27 October 2020) before the meeting. Technical and etiquette guides will be provided.

·  Alternatively, the public can email a statement to be read out by ‘the spokesperson’.  Emailed statements will need to be received 2 working days (Midday Thursday 29 October 2020) before the date of the meeting. Democratic Services will confirm receipt of the email and confirm it can be read out.

·  The statement (including questions) will be the equivalent of a maximum of three minutes if read out.  Please therefore restrict your statement to one side of A4 (12 font).  This applies audio/ video recordings also.

·  Alternatively a MP4 file will be sent to Democratic Services 4 working days (Midday Tuesday 27 October 2020) before the meeting.  This must be accompanied by a written transcript (emailed). In the event that the file does not meet technical requirements the transcript will be read by the spokesperson and shown on the screen.

 Please contact us via democratic.services@eastleigh.gov.uk

Minutes:

There was no public participation on this occasion.

77.

Minutes pdf icon PDF 169 KB

To consider the Minutes of the meeting held on 28 September 2020.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 28 September 2020 be confirmed and signed by the Chair as a correct record.

78.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor Kyrle declared a personal interest in Item 10 as the applicant is known to him.

79.

Chair's report

Minutes:

Wildern Community Management Committee

 

The Chair reported that the first virtual meeting of the Wildern Management Committee was held on 6 October 2020. The sale of gym memberships was above target for August and September and that swimming lessons in the Learner Pool were to re-commence. The D.@rt Centre staff had also reintroduced activities on site but with a reduced capacity due to the current restrictions. The holiday activities programme had been well received and it was hoped that the Berry Theatre might re-open early next year. Thanks were given to everyone at Wildern for everything that had been done to support the community and the residents.

 

Community Grants

 

Applications for community grants were now being invited until 30 November. The grants panel will meet after this date to make recommendations which will be presented to this Committee for approval in January 2021. It has also been agreed that the Panel will review any Covid related applications outside this time period. Applications for the HEWEB youth grants will be available in January 2021.

 

Hatch Farm Play Area

 

The Chair visited the Hatch Farm play area with Councillor Rick MacDonald, Chair of West End Parish Council on the opening day. The play area includes many different features and has since proved to be very popular with local children. The developer provided the funding for this facility and it was project managed by the Borough Council. Benches will be installed once the Covid social distancing restrictions are removed.

 

Green Flag for Itchen Valley Country Park

 

The team at Itchen Valley Country Park has successfully gained another Green Flag. This represents a tremendous achievement as the Park continues to be managed and maintained to a high standard.

 

Ageas Bowl Liaison Panel

 

The Ageas Bowl Liaison Panel meeting had been cancelled this year. Activities have been limited and restricted at the Ageas Bowl due to Covid.

80.

Local Area Manager's Report

Minutes:

Friday Night Football

 

The Local Area Manager reported that Friday Night Football was planned to return on 6 November at the Recreation Ground in Botley. However, given the recent announcement by the Prime Minister it is thought highly unlikely that these sessions will restart on Friday. Final confirmation was awaited.

 

Localised flooding

 

An important meeting had been arranged between the Environment Agency, Southern Water, Hampshire County Council and Eastleigh Borough Council. There had been many reports of flooding in the local area and these will be discussed to agree an action plan which will identify which partners are responsible. This continues the joint working which has been successful in the last 2 years.

 

Snowdrop Place, Hedge End

 

It was understood that the construction of the care home named Snowdrop Place in Pavilion Road, is nearly complete. The owners, Barchester Healthcare, hope to open the doors in early 2021.This home will provide purpose built residential care, specialising in 24-hour dementia care for older people.

 

This Committee approved the planning application and one of the developer’s contributions will be towards a public art project which will be designed in consultation with the care home’s Manager.

 

Boorley Park

 

The order for the play area had been placed. The winning design was the one that the pupils from the Boorley Park School voted for. Final confirmation had yet to be received but it is hoped the play area would be ready to use in January given the ground conditions. This will also depend on the availability of the contractor and the effect of the new restrictions.

 

Traffic Regulation Orders (TROs)

 

The Committee had recently approved a series of Traffic Regulation Orders and these came into effect on 26 October. In addition, the Midlands Estate TRO had been implemented and final signage for the TRO at Cheltenham Gardens had now been approved.

 

81.

Financial Management Report pdf icon PDF 254 KB

Minutes:

The Committee considered a report by the Local Area Manager (Agenda Item 7) setting out recommendations for expenditure from the Committee’s revenue budget and developer contributions.

 

RESOLVED –

 

That the Committee:

 

(1)  Approves expenditure of up to £6,500 from its revenue and reserves budgets for the outdoor covered seating at Itchen Valley Country Park;

(2)  Approves the freezing of fees and charges for Itchen Valley Country Park for 2021;

(3)  Allocates the developers contributions of £7,039.18 to Hedge End Town Council for vehicular access works at St. John’s Recreation Ground;

(4)  Allocates the developer contribution of up to £5,000 to Wildern Academy Trust for the upgrade of ancillary rooms at Wildern Leisure Centre;

(5)  Approves expenditure of £680 from its revenue budget for 2 litter bins at Boorley Green;

(6)  Approves expenditure of up to £2,000 for improved signage for cycling in Wildern Lane; and

(7)  Allocates the developer contribution of £1,255 to commission a study into the flooding issues at Telegraph Woods, West End.

 

82.

Presentation on Planning Guidelines

A short presentation on guidelines that must be taken into account when determining planning applications; in particular the issues that can, and cannot, be taken into account.

Minutes:

A short pre-recorded presentation was given on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

83.

Planning Application - Land to the south of Maddoxford Lane and west of Westfield, Boorley Green, Botley, SO32 2DB - F/19/85178 pdf icon PDF 435 KB

Full planning application for the construction of 92 dwellings; the creation of new vehicular access with footways from Maddoxford Lane; provision of informal and formal open space, together with associated highways, landscape, and earth works and level changes, foul and surface water drainage facilities, utilities provision and other associated and necessary infrastructure.

 

Minutes:

The Committee considered the report of the Lead Specialist for Housing and Development (Agenda item 9) concerning an application for the construction of 92 dwellings; the creation of new vehicular access with footways from Maddoxford Lane; provision of informal and formal open space, together with associated highways, landscape, and earth works and level changes, foul and surface water drainage facilities, utilities provision and other associated and necessary infrastructure. (Ref: F/19/85178).

 

The Committee was advised that:

 

Report Updates

Ecology Officer – Some issues remain re: drainage, landscaping and the CEMP but these could be controlled by condition so no objection subject to conditions.

 

Amended recommendation

The recommendation is for the application to be refused for the reasons set out in the agenda, subject to an amendment to the Note to Applicant which should be amended to include reference to the fact that the application was refused following assessment of the plans listed in the latest drawing register.

 

RESOLVED -

 

That permission be REFUSED for the reasons set out in the agenda subject to the amendments set out above. 

 

[NOTES: (A) A local resident and a Botley Parish Councillor spoke live, and one written statement was submitted in objection to the planning application, citing concerns of increased traffic, access routes for construction traffic and safety. (B) A written statement was submitted on behalf of the applicant stating the scheme is of high quality and provides homes for the local area.]

84.

Planning Application - 33 Cranbourne Park, Hedge End, Southampton, SO30 0NX - H/20/88566 pdf icon PDF 187 KB

Demolition of existing garden wall and erection of 1.8m high fence with gate access to the rear.

 

Minutes:

The Committee considered the report of the Lead Specialist for Housing and Development (Agenda item 10) concerning an application for the demolition of existing garden wall and erection of 1.8m high fence with gate access to the rear. (Ref: H/20/88566).

 

Councillor Kyrle declared a personal interest in this item and was not present for the duration.

 

RESOLVED -

 

That permission be PERMITTED, as set out in the Committee report.

 

[NOTE: The applicant submitted a written statement in support of the application stating the reasoning for the proposed works.]