Agenda and minutes

Cabinet - Thursday, 24 March 2022 6:30 pm

Venue: Rooms 16/17, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Contact: Nikki Dunne, Democratic Services Officer, 02380 688298 Email: nikki.dunne@eastleigh.gov.uk 

Items
No. Item

84.

Public Participation

Minutes:

Councillor Parker-Jones asked if there was any flexibility in the Council’s approach to affordable housing on the One Horton Heath development. Councillor House confirmed that the first phase affordable housing will be affordable rent and the Government’s new “First Homes” product, but future phases will be reviewed at in due course.  In the meantime, shared ownership homes are available on developments across the Borough, including in Horton Heath.

 

RECOMMENDED ITEMS (REQUIRING A DECISION)

85.

Recommendations from Committees pdf icon PDF 132 KB

Minutes:

Issues

 

Committees can refer items to Cabinet under the Council’s Constitution. (Paper 4).  The Bishopstoke, Fair Oak and Horton Heath Local Area Committee approved the following motion at their meeting on 9 March 2022:

 

This committee actively promotes and champions the establishment of a local nature reserve on land being purchased at Stoke Park Farm. To ensure the site provides a diverse range of habitats, that nitrates and other environmentally harmful impacts from its previous use are eliminated and that it remains a special place for wildlife, nature and the people of Bishopstoke, Fair Oak and Horton Heath and indeed all across the Borough in perpetuity.

 

Considerations

 

Cabinet must consider any recommendations made by Committee’s as part of their decision making process.

 

RESOLVED  -

 

That Cabinet note the proposed motion from Bishopstoke, Fair Oak and Horton Heath Local Area Committee.

 

[NOTE: Councillor Parker-Jones spoke on this item.]

 

86.

Freeport Full Business Case pdf icon PDF 202 KB

Additional documents:

Minutes:

Issue

 

Freeports are a flagship HM Government programme that play an important part in the UK’s post-Covid and post Brexit economic recovery. The aim is to contribute to Government’s levelling up agenda by bringing jobs, investment, and high value opportunities to some of the most deprived communities across the country, whilst at the same time generating national level benefits through trade and innovation. (Paper 5)

 

Consideration

 

Eastleigh Borough Council has, to date, supported the process of establishing the Solent Freeport (Cabinet 22 February 2021), with representation by the Cabinet Member for Economy for the Council on the SFCL company from 2020/21. Since January 2022 a draft Final Business Case is being developed by the SFCL and its consultants (KPMG), with Site Specific Agreement (SSA) drawn up with the landowners agreeing to deliver the objectives of the Freeport.

 

RESOLVED –

 

That Cabinet:

 

(1)  Note the approved Outline Business Case as submitted to the Department of Levelling Up, Communities and Housing (DLUHC);

 

(2) Note the completion of the Site-Specific Agreement with Southampton Airport and Network rail and support the principle of staff working with Diageo to agree suitable wording with the Site Specific Agreement for Eastleigh Railway works;

 

(3)  Delegate the decision to support the Full Business Case for Solent Freeport to the Executive Head of Planning and Economy in consultation with the Portfolio Lead for Economy to enable its submission to DLUHC before 15 April 2022;

 

(4) Approve the principles of the final draft Business Rate Retention Memorandum of Understanding and delegate final approval to the Executive Head for Finance and Housing and the Leader of the Council;

 

(5)  Approve the principles of the final draft Terms of Reference to the Investment Committee and delegate final approval to the Executive Head of Planning and Economy in consultation with the Cabinet Member for Economy; and

 

(6)  Approve the draft Business Rates Freeport Rate Relief Scheme detailed at Appendix 5.

 

[NOTE: Councillor Parker-Jones spoke on this item.]

87.

Response to Hampshire County Council consultation on application to extract gravel at former Hamble Airfield pdf icon PDF 473 KB

Additional documents:

Minutes:

Issue

 

The Council received notification on 18th January 2022 of an application by Cemex to extract minerals from the former Hamble Airfield site, which is allocated in the Hampshire Authorities’ Hampshire Minerals and Waste Plan (HMWP) 2013 as a site for sharp sand and gravel extraction. (Paper 6)

 

Consideration

 

The Council objects to this application. Eastleigh Borough Council is not the planning authority for this application (Hampshire County Council is the planning authority for minerals and waste planning applications) and our response will be considered equally by HCC alongside all other responses. The consultation period is 21 January to 4 March 2022; HCC have indicated that responses received after this date will be taken into account.

 

RESOLVED –

 

(1)  The Council responds to Hampshire County Council’s (HCC’s) consultation with an objection to the Cemex application (HCC reference HCC/2021/0787) and asks Hampshire County Council’s Regulatory Committee to refuse permission;

 

  (2) The contents of this report be agreed as supporting evidence for the Council’s objection, together with the grounds for objection agreed by the Council’s Bursledon, Hamble-le-Rice and Hound (BHH) Local Area Committee (LAC) on 3March 2022;

 

(3)  The Council reserves the right to give further formal and material views on this matter in response to any further information from the developer (Cemex) and or Hampshire County Council;

 

(4)  The Council formally requests (via this committee report and decision) that Hampshire County Council removes the Hamble Airfield as an allocated site for minerals extraction from the Hampshire Minerals and Waste Plan; and

 

(5)  Cabinet delegates the approval of further representations to Hampshire County Council on minor matters to the Executive Head for Planning and Economy in consultation with the Leader of the Council, Chair of the Bursledon, Hamble-le-Rice and Hound Local Area Committee, and the Chief Executive.

 

[NOTE:Councillor House declared a personal interest as he is a member of Hampshire County Council’s Regulatory Committee. Councillor Bicknell Chaired the item.  In light of the interest declared Councillor House did not take part in the debate or vote on the item.]

88.

ELAC Allotment Transfers pdf icon PDF 162 KB

Additional documents:

Minutes:

Issue

 

Following a Community Governance Review in 2020/2021 the making of a reorganisation order was approved by the Council on 25th February 2021. 3. A reorganisation order was made on 17th March 2021 (Appendix B) but subsequent review has resulted in revisions which are detailed below, and the proposed revised order is appended (Appendix A). 4. The revised order includes a service level agreement for the provision of services to the new parish councils by Eastleigh Borough Council and details the 6 allotments that will transfer to the new parishes by operation of law and includes provisions to transfer the Chestnut Avenue Allotments as these are non-statutory and therefore would not automatically transfer by operation of law (Paper 7).

 

Consideration

 

The Chestnut Avenue allotments detailed in schedule 3 part 1 of the revised reorganisation order are not statutory and therefore will not automatically transfer. Cabinet approval is sought for the order to include provisions for the transfer of these allotments at the same time as the statutory allotments transfer.

 

RESOLVED –

 

That Cabinet:

 

(1)  Notes the revised reorganisation order for the creation of two new parishes in the unparished area of Eastleigh Borough and the inclusion of a service level agreement at schedule 10;

 

(2)  Notes that the statutory allotments listed in part 2 of schedule 2 and part 2 of schedule 3 of the reorganisation order will be transferred by operation of law on 1st April 2022; and

 

(3)  Approves the transfer of the Chestnut Avenue allotments to Eastleigh Parish Council.

 

89.

Equalities Strategy and Action Plan 2022-2025 pdf icon PDF 245 KB

Additional documents:

Minutes:

Issue

 

The Council has legal duties and a community leadership role in the exercise of its functions to address discrimination, promote genuine equal opportunities and foster good relations between different communities in Eastleigh Borough. The Strategy and Action Plan proposes a plan to improve consideration of equalities in the workforce, services, and projects of the Council. (Paper 8)

 

Consideration

 

The Equalities Strategy and Action Plan was agreed by Cabinet in March 2021 and sets out how the Council will not only fulfil its legal duties under the Equality Act 2010, but work towards embedding an inclusive mindset within all its services, processes, and culture in order to create an approach that values every individual regardless of their background and characteristics.

 

RESOLVED –

 

That Cabinet:

 

(1)  approve the Equality Strategy and Action Plan 2022 – 2025 at Appendix 1.

 

[NOTE: Councillor Parker-Jones asked a question on this item.]

 

90.

Tree Strategy pdf icon PDF 157 KB

Additional documents:

Minutes:

Issue

 

On 22 July 2020, Cabinet approved the creation by the Council of a Tree Nursery to help achieve its commitment to plant 160,000 new trees by 2030. At the same time, Cabinet was informed that work was underway to produce a Tree Strategy for the Borough. (Paper 9)

 

Consideration

 

The Strategy expresses the Council’s ambitions for preserving and increasing trees and demonstrates how these aims will be achieved.

 

RESOLVED –

 

That Cabinet approve the Tree Strategy for adoption.

 

[NOTE: Councillor Parker-Jones spoke on this item.]

91.

Strategy for Suitable Alternative Natural Greenspace pdf icon PDF 293 KB

Additional documents:

Minutes:

Issue

 

Increased development leads to a number of environmental and other impacts which need to be mitigated to minimise harm. One of these impacts is from recreational pressures causing erosion and disturbance on the internationally protected New Forest Special Protection Area (SPA), Special Area of Conservation (SAC) and Ramsar sites. (Paper 10)

 

Consideration

 

While Eastleigh Borough Council does not border the New Forest National Park, technical research commissioned by local authorities in and around the New Forest shows that residents of the Borough choose to visit the area from time to time and thus risk contributing towards erosion of the habitats and disturbance of the species they support. Mitigation is required to avoid significant adverse effects on the protected sites and species and to enable planning permissions to be granted, to support wider housing delivery objectives.

 

RESOLVED –

 

(1)  Cabinet approves an interim strategy at Appendix 1 involving creating Suitable Alternative Natural Green Space (SANG) and financial contributions towards the management of visitor pressures as mitigation of the impacts of the Borough’s increasing householder population on the New Forest National Park;

(2)  Cabinet approves the allocation of land east of Allington Lane totalling 14.3 hectares for the delivery of a new SANG, subject to the necessary planning approvals;

(3)  Cabinet approves the proposed developer contribution of £1,161 per dwelling to fund the implementation of the interim strategy; and

(4)  Cabinet delegates an annual review of the developer contribution to the Executive Head of Environment in consultation with the Leader of the Council (as Cabinet Member for Planning and Property).

 

[NOTE: Councillor Parker-Jones asked a question on this item.]

92.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraph(s)   of Part 1 of Schedule 12A of the Act.

 

The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000.  This came into effect on 1st March 2006.

 

It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.

Minutes:

RESOLVED -

 

(1)  That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 1 of Part 1 of Schedule 12A of the Act; and

 

(2)  That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.

93.

Recommendations from Audit and Resources (EXEMPT)

Minutes:

Issue

 

To consider recommendations from Audit and Resources Committee (Paper 12)

 

Consideration

 

The report sets out recommendations from the Audit and Resources Committee.

 

RESOLVED –

 

That the recommendations in the report be noted.

 

94.

Housing Acceleration Funding

Minutes:

Issue

 

To consider the report of the Housing Acceleration Funding. (Paper 13)

 

Consideration

 

The report sets out the Housing Acceleration Funding.

 

RESOLVED –

 

That the recommendations in the report be approved.

 

[NOTE: Councillor Parker-Jones and Councillor Holes asked a question on this item.]

 

RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY)

95.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillor House declared a personal interest in item 6 as he is a member of Hampshire County Council’s Regulatory Committee. Councillor Bicknell will Chair the item.

96.

Minutes pdf icon PDF 142 KB

To consider the Minutes of the meeting held on 17 February 2022.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 17 February 2022 be agreed as a correct record.

97.

Any Other Business

Minutes:

Councillor House expressed his thanks to Councillor Airey for his contribution to Cabinet over the years and for dealing with his Portfolio with such detail and passion.