Agenda and minutes

Administration Committee - Monday, 6 February 2012 6:00 pm

Venue: Committee Room, Civic Offices, Leigh Road, Eastleigh

Contact: Cheryll Kemsley, Democratic Services Officer Tel: 023 8068 8112; Email: 

No. Item


Minutes pdf icon PDF 13 KB

To consider the Minutes of the meeting held on 21 November 2011.




That the Minutes of the meeting held on 21 November 2011 be confirmed and signed by the Chair as a correct record.


Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.


Members were invited to declare interests in relation to items of business on the agenda.  Any interests declared are recorded in the relevant minute below.


Insulin Dependent Diabetes: Removal of Policy for Private Hire and Hackney Carriage Drivers pdf icon PDF 18 KB

Additional documents:


Consideration was given to the report of the Head of Legal and Democratic Services which proposed to remove a policy previously agreed by this Committee on 26 June 2006.


The policy, identified in Appendix 1 to the report, set out guidelines for insulin dependent diabetes when applying for a hackney carriage or private hire driver’s licence. At this time “Fitness to Drive”: A Guide for Health Professionals (published on behalf of the Department for Transport) recommended that Group 2 Medical standards applied by the DVLA in relation to bus and lorry drivers should also be applied by local authorities to taxi drivers.


The Motor Vehicles (Driving Licences) Regulations 1999 were amended by the Motor Vehicle (Driving Licences)(Amendment) Regulations 2011, which came into force on 15 November 2011 and included an amendment to Regulation 73 of the 1999 Regulations respect of Group 2 licences. This meant that drivers with insulin treated diabetes could now meet the Group 2 standard provided they met certain criteria as set out in Appendix 2 to the report.


The outcome of removing this policy and following the DVLA Guidelines for medical practitioners would simplify what was required from drivers who had insulin treated, otherwise known as insulin dependent, diabetes and give a more consistent approach with other local authorities.




That the policy agreed on 26 June 2006 by the Administration Committee relating to licensing of private hire and hackney carriage drivers who have insulin dependent diabetes be removed, and that the Committee follow the DVLA Guidelines set out for Medical Practitioners.


(NOTE: Councillor Grajewski pointed out that the word ‘dependent’ had been spelt incorrectly, and queried the terminology used in the report in relation to insulin and diabetes.)


Polling Review - Bishopstoke West and Eastleigh Central pdf icon PDF 28 KB

Additional documents:


Consideration was given to a report of the Head of Legal and Democratic Services that looked at greater efficiencies in respect of polling districts and voting arrangements in Bishopstoke West and Eastleigh Central.


During discussion Members identified Option 1 rather than the recommended Option 2 as their preferred polling station locations for Eastleigh Central ward. It was felt that a polling station in Hoddinott Road would be more centralised and benefit those residents to the west of the town centre.


The Chair thanked staff for their reports and, on behalf of this Committee, formally wished Jen Dunn, Licensing Officer, all the very best on her maternity leave and welcomed Kim Scully as Jen’s maternity cover officer.



(1)  That the findings of the Bishopstoke West and Eastleigh Central Polling Review be noted, and the Committee’s thanks to respondents be recorded;

(2)  That in Bishopstoke West, the polling stations for AB and AD, which are currently at Saint Mary’s Church Room and Stoke Park Junior School respectively, be combined into a double polling station at the Methodist Church, Sedgwick Road; and

(3)  That in Eastleigh Central, the polling stations for DD and DE which were currently at the Eastleigh Baptist Church, Wells Place and the Scout Hut, Southampton Road be combined to a double polling station at Cranbury Community Centre, Cranbury Road, and that the DC polling station, which was currently at the Cranbury Community Centre, be relocated to the Community Centre/Guide Building, Hoddinott Road, as set out in Option 1 of the consultation proposals.

(NOTE: Councillor Grajewski raised concerns on how well the relocation of polling stations would be publicised to residents; that there should be comparisons with previous years; and suggested that residents’ comments on relocated polling stations be collected on polling day for analysis.)