Agenda and minutes

Administration Committee - Monday, 24 November 2014 6:00 pm

Venue: Rooms 11/12/13, Eastleigh House, Upper Market Street, Eastleigh

Contact: Jon Brown, Asst. Head of Legal & Democratic Services Tel: 023 8068 8124; Email:  jon.brown@eastleigh.gov.uk 

Items
No. Item

1.

Minutes pdf icon PDF 26 KB

To consider the Minutes of the meeting held on 10 February 2014.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 10 February 2014 be confirmed and signed by the Chair as a correct record.

2.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

There were no declarations of interest.

3.

Code of Conduct Complaints - Annual Review pdf icon PDF 35 KB

Minutes:

The Committee considered a report of the Head of Legal and Democratic Services which gave the annual position statement on Code of Conduct complaints received.  In July 2012 the Council adopted a new Code of Conduct and processes for dealing with standards matters as required by the Localism Act 2011. This included delegating the power to investigate complaints concerning Members potentially breaching the Code of Conduct to the Monitoring Officer. As part of this delegation it was agreed that the Monitoring Officer report to the Administration Committee annually on complaints received and actions taken.

 

RESOLVED that the report be noted.

 

4.

Amendment to policy relating to the installation of clock/calendar controlled meters in hackney carriages pdf icon PDF 34 KB

Minutes:

The Committee considered a report of the Head of Legal and Democratic Services which suggested an amendment to the existing Council policy on the installation of clock/calendar controlled meters in hackney carriages. Since the introduction of the lock down for clock/calendar controlled meters, the trade has made representation that some of their drivers are experiencing problems with the clock in the meter running fast.

 

RESOLVED –

 

(1)  That drivers be allowed to alter a clock manually themselves by 5 minutes adjustment for any 45 day period (which is the calendar set in the meter);

(2)  That drivers who are unable to manually reset their clocks be allowed to run up to 10 minutes fast and, within 28 days of this happening, the vehicle must then be presented to an authorised installer to reset the clock at the driver’s own expense; and

(3)  That these amendments come into force on Friday 2 January 2015, so as to allow the trade and the authorised installer’s time to be informed of the amendment to the policy.

 

 

 

5.

Proposed policy for enabling credit and debit card payments in Hackney Carriage and Private Hire Vehicles pdf icon PDF 40 KB

Additional documents:

Minutes:

The Committee considered a report of the Head of Legal and Democratic Services which sought approval of the proposed credit and debit cards payment policy. New legislation in the form of The Consumer Rights (Payment Surcharges) Regulations 2012 came into effect in April 2013; this bans traders from “charging consumers more than the cost borne by them for accepting a given means of payment”.

 

Licensing Enforcement Officer, Shaun Eade, notified the Committee of a change to the conclusion of the report. The policy would now be set to come into effect in 2015, after a consultation period and advertising of the amendment of the tariff chart.

 

RESOLVED –

 

(1)  That the proposed policy for allowing payment by credit and debit cards in taxis and private hire vehicles licensed by Eastleigh Borough Council be adopted;

(2)  That some taxis accept credit/debit cards for a charge of £1 or 12.5% of the metered fare (whichever is the higher will be payable);

(3)  That the policy come into effect in 2015, following a consultation period and advertising of the amendment of the tariff chart.

 

6.

Hackney Carriage 'intended use' Policy pdf icon PDF 64 KB

Minutes:

The Committee considered a report of the Head of Legal and Democratic Services which proposed the agreement of an ‘intended use policy’ and that the handbook for drivers is updated. Licensing Officer Kim Scully explained, citing recent high court judgements, how vehicles licensed in one local authority are lawfully allowed to act as private hire vehicles anywhere else in the country. A policy concerning intended use is justified on grounds of public safety, in that if vehicles are predominantly operating outside of the area in which they are licenced, they are not accessible to enforcement officers carrying out spot checks.

 

The proposed policy would affect the following types of application: new vehicle license, renewal of vehicle ownership and change of vehicle. Applicants would be expected to demonstrate a bona fide intention to ply for hire within the Borough of Eastleigh, with each case to be considered on its merits.

 

RESOLVED –

 

That the ‘intended use’ policy be implemented and the necessary updates to the driver handbook be made.

 

 

 

 

7.

Dual Licensing

Minutes:

Nicki Moorhouse informed the Committee that further investigation into the practicalities of a new dual licensing policy was needed, and that she was drafting a new report to be presented to the next Administration Committee on 9th February 2015.  As such, this item was deferred.

8.

Appointment to Licensed Transport Forum

To appoint three Members to the Licensed Transport Forum for the remainder of the 2014/15 municipal year (current membership: Councillors Airey, M Hughes and Winstanley).

Minutes:

The Committee agreed that the current membership of Councillors Airey, M Hughes and Winstanley to the Licensed Transport Forum continue for the remainder of the 2014/2015 municipal year.