Agenda and minutes

Administration Committee - Monday, 27 June 2016 6:15 pm

Venue: Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Contact: Cheryll Kemsley, Democratic Services Officer Tel: 023 8068 8112; Email: 

No. Item


Minutes pdf icon PDF 124 KB

To consider the Minutes of the meeting held on 19 January 2016.




That the Minutes of the meeting held on 19 January 2016 be confirmed and signed by the Chair as a correct record.


Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.


There were no declarations of interest in relation to items of business on the agenda.


Electoral Review of Eastleigh Borough Council: Draft Recommendations pdf icon PDF 151 KB

Additional documents:


Consideration was given to the report of the Head of Legal and Democratic Services which advised that the Local Government Boundary Commission for England (LGBCE) had published its draft recommendations on the current electoral review of the Council. This was based on evidence the LGBCE had received during previous phases of the review where it considered that a reduction in Council size by five Members to 39 would ensure the Council could perform its roles and responsibilities effectively.


The Council now had until 4 July 2016 to submit its views on the consultation.


Whilst it was largely happy with the proposals by LGBCE’s, Members were concerned with the proposal to transfer the Ingleside estate, a community of around 500 electorates, to Hound North, when it had a clearer geographical and association within Netley.


In order to strengthen the Council’s reasoning behind retaining Ingleside in Hamble and Netley ward, the consultation response would include finer details on proposed housing sites in the area, which included Pylands Lane, Bridge Road, Providence Hill, four sites in Hamble Lane, and Berry Farm.


Councillor House urged Parish and Town Councils to respond to the consultation if it had not done so already, and all Members thanked the LGBCE for considering the Council’s proposals to the boundary review.




That a further detailed housing allocation statement on proposed sites in the area, which included Pylands Lane, Bridge Road, Providence Hill, Hamble Lane and Berry Farm, formulate the Borough Council’s response for a warding pattern to the Local Government Boundary Commission.


The Transfer of Licensing Administration pdf icon PDF 113 KB


Consideration was given to the report of the Corporate Director – Support Services (CFO) that sought Members approval to extend the existing licensing partnership with Southampton City Council (SCC) to include licensing of hackney carriages and private hire vehicles, drivers and operators, scrap metal, sex establishments, and street and house to house collections.


The existing working relationship between SCC and the Council, with regard to the Licensing Act 2003 partnership, was extremely strong. An extension of the existing partnership arrangements to include other services currently provided in-house would aim to provide greater ‘service robustness’ / continuity of service in the future together with a more cost effective service.  The policies and the financial arrangements for the service would remain the same, and be controlled by Eastleigh Borough Council.


Members were keen to support the proposals listed in the report, and agreed that it was the right way to proceed.




That the extension of the Council’s existing licensing partnership arrangements with Southampton City Council to include hackney carriage and private hire licensing and other residual licensing as set out in paragraph 8 of the report, be approved.


Appointments of Independent Persons - Verbal Update


Richard Ward, Head of Legal and Democratic Services, advised Members that the terms of office for the Council’s two independent persons was due to end in October 2016. Elizabeth Taylor and Elaine Burnell had been appointed by the Council for the last three years to investigate breaches of the code of conduct. Both had served as Chair, swapping half way through to/from Vice-Chair. Members were advised that under the terms of the agreement, both ladies could be re-appointed if they wished to apply, and Members welcomed this.


Members’ direction was now sought as to how they wished the posts to be advertised.




That an advert for two Independent Persons be placed in the Hampshire Independent paper and through the Council’s standard communication system in late summer.