Venue: rooms 16/17 Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN
Contact: Cheryll Kemsley, Democratic Services Officer Tel: 023 8068 8112; Email: firstname.lastname@example.org
To consider the Minutes of the meeting held on 4 January 2016.
That the Minutes of the meeting held on 4 January 2016 be confirmed and signed by the Chair as a correct record.
Declarations of Interest
Members are invited to declare interests in relation to items of business on the agenda. Any interests declared will be recorded in the Minutes.
There were no declarations of interest in relation to items of business on the agenda.
Consideration was given to the report of the Head of Legal and Democratic Services which asked the Committee to make recommendations to the Local Government Boundary Commission for England (LGBCE) on future polling districts and ward boundaries, given the earlier decision to reduce the Council’s size of membership to 39 Members.
The LGBCE had launched the initial public consultation for a new pattern of electoral wards on 24 November 2015, which would run until 1 February 2016, and as part of this, the Council was asked to submit its comments, proposals and recommendations.
The Leader of the Council had prepared these, in consultation with Local Area Committee teams, which was attached at Appendix 2 to the report. The submission represented the Council’s preferred pattern of wards and electoral arrangements for implementation from 2018. It was based on the Council’s submission for a 39 Member Council with elections by thirds, in the context of providing electoral arrangements to accord with the Council’s Local Area Committee system of internal governance.
The Leader reported that under Bishopstoke and Fair Oak in Appendix 2 to the report, ‘Athena Close’ had been omitted twice, and that the paragraph under ‘Bishopstoke’ be amended to read: “…..the addition of part of the AH polling district (Hardings Lane, Athena Close, Olympic Way and Stoke Heights, labelled AK on Map BIFOHH)…”; and the paragraph under ‘Fair Oak and Horton Heath’ be amended to read: “…..the removal of part of the AH polling district (Hardings Lane, Athena Close, Olympic Way and Stoke Heights, labelled AK on Map BIFOHH)…”.
Members considered the proposals for each local area which were set out clearly in Appendix 2. This was supplemented with a number of area maps that identified each polling district, which were tabled at the meeting. This provided Members with the opportunity to fully consider all the proposals before them and how they related to each area. Members were in full agreement with all the proposals as set out, together with the inclusion of Athena Close.
That the amended Appendix 2 to the report, the local area maps depicting polling districts and ward boundaries, together with the Minutes, formulates the Borough Council’s detailed response for a warding pattern to the Local Government Boundary Commission.