Agenda and minutes

Administration Committee - Monday, 25 June 2018 6:15 pm

Venue: room 16/17 Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Contact: Cheryll Kemsley, Democratic Services Officer Tel: 023 8068 8112; Email: 

No. Item

Thank you and Welcome

The Chair opened the meeting and began by thanking former Borough Councillor and Deputy Leader Anne Winstanley who had served on the Council for over twenty years and had been the Chair of this committee until May 2018. He then welcomed newly elected councillors Tim Groves, Gin Tidridge and Sara Tyson-Payne, and Councillor Nick Couldrey, although absent, was also new to this particular Committee.


Public Participation


There was no public participation on this occasion


Minutes pdf icon PDF 50 KB

To consider the Minutes of the meeting held on 5 February 2018.




That the Minutes of the meeting held on 20 February 2018 be confirmed and signed by the Chair as a correct record.


Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.


There were no declarations of interest in relation to items of business on the agenda.


Community Governance Review pdf icon PDF 85 KB

Additional documents:


This item was taken first on the agenda.


Consideration was given to the report of the Performance and Governance Manager that considers the responses to the second stage of the public consultation carried out as part of the Community Governance Review, having regard to the law and the guidance issued by the Department for Communities and Local Government, and the Local Government Boundary Commission.


It was noted that out of the total 212 responses to the consultation were received just thirteen responded to all seven proposals. The level of response did not constitute a statistically significant sample and therefore all results had to be treated with extreme caution.


Councillors considered the evidence and debated the recommendations in the report in order to move forward in providing clarity and transparency to the areas that parish councils represent.




That it be recommended to Council to approve recommendations (1 - 5) below:


(1)  The parish boundary change between Bursledon and Hedge End, with new boundary following M27;


(2)  The parish boundary change between Hound and Hamble-le-Rice, with new boundary along tributary to River Hamble;


(3)  The parish boundary change between West End and Fair Oak and Horton Heath, with the new parish boundary to be along the railway / stream;


(4)  Change parish wards of Bishopstoke parish, in line with proposal; and


(5)  Change parish wards of Hedge End parish, in line with proposal and take account of additional area, as set out in recommendation (1)




(1)  That residents of Old Netley be given the final decision by means of a ballot to every registered elector within each affected household; and


(2)  That the proposed polling district changes in West End parish as part of a wider polling district review in the Borough in autumn 2018 be noted.


(NOTE: Councillor Roberts, Chair, Councillor Queen, Vice Chair, and Councillor Guillen, Hound Parish Council; Councillor Rich, Chair and Councillor Penn (speaking as a resident), Bursledon Parish Council; and Councillor Cohen, Chair, Hamble-le-Rice Parish Council, all spoke citing various issues of the consultation including: validity of Hound result; the Government Review procedure; that it did not make sense to separate the parishes of Netley and Old Netley; the loss and gains of precept charges; that the natural divide of Hamble Lane had been ignored; that it was more natural to be part of a community where there were facilities; the consultation lacked detail and information and would be more helpful to include FAQs (frequently asked questions); and the consultation needed to ensure it was filled in by residents in the area it related to.


Councillors' Allowances Report pdf icon PDF 64 KB

Additional documents:


Consideration was given to the report of the Performance and Governance Manager that outlined the findings of the Independent Remuneration Panel who had conducted a full review of councillors’ allowances for Eastleigh Borough Council. It made recommendations as to the level of the Basic Allowance and of Special Responsibility Allowances for the year 2018/2019 and beyond, for a maximum four year period. The report also outlined that the Panel also considered recommendations in respect of the Dependants’ Carers’ Allowance and the scheme for travel and subsistence.


The Vice Chair tabled an amendment to the findings of the Independent Remuneration Panel, and sought the Committees agreement to recommend to Council on 19 July 2018.




That it be recommended to Council:


(1)  That no changes be made to Special Responsibility Allowances, making a saving of £17,293 against costs before May 2018;


(2)  That it be noted that average ward sizes had increased by thirteen percent with the reduction in councillors in May 2018, and that projected ward electorates for each councillor would have grown by 35% from 2002 to 2021, the Basic Allowance be increased by eight percent, making a saving of £11,700 against costs before May 2018;


(3)  That the Independent Panel’s recommendations on Carers’ Allowances, Travel and Subsistence and Indexation be agreed;


(4)  That the new arrangements take effect from 1 August 2018 with no back-dating; and


(5)  That the Independent Panel be thanked for their report.